{"id":3220312,"url":"https://alion.io/job/macomb-county-office-assistant-senior-head-start-program","title":"Office Assistant Senior - Head Start Program","company":{"id":1868661,"name":"Macomb County","domain":"macombgov.org","url":"https://alion.io/company/macombgov","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":41328,"max":53454,"currency":"USD","period":"year","gross":null,"usd_annual":53454},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false}],"status":"live","first_seen_at":"2026-10-23T00:00:00Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-31T19:27:08Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.\nTo learn more about Macomb County benefits click here\nCLASSIFICATION TITLE:\nOffice Assistant Senior - Head Start ProgramSALARY:\n$41,328.19 - $53,454.55DEPARTMENT:\nMacomb Community ActionOpening Date:\n10/23/2026Closing Date:\n11/09/2026 12:00 a.m.FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement (if applicable) or Human Resources and Labor Relations Policy\nEMPLOYMENT RELATIONSHIP: Just cause subject to probationary period\nGENERAL SUMMARY:\nPerforms a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment.\nESSENTIAL DUTIES & RESPONSIBILITIES:\nDetermines eligibility for programs funding in following policies and program directives.\nPerforms data entry for record keeping, tracking, registration, inventory and ordering.\nMaintains inventory of perishable/non-perishable supplies and materials.\nUpdates and maintains computer records at the office, County and State of Michigan level.\nProcesses invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries.\nAnswers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc.\nAssists customers in person, on line or over the telephone.\nReceives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc.\nPerforms bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc.\nPrepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others.\nOperates a variety of computer database software programs required for efficient operation of services.\nManages and accounts for petty cash operations.\nArranges Interpreter Services, coordinate scheduling and process billing arrangements.\nEnters payroll data, run verification reports, split time to multiple funding sources.\nAudits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status.\nReviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted.\nMaintains a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc.\nProvides office administration and phone support to department staff, supervisors, managers and department directors.\nSchedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others.\nOperates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.\nPerforms related duties as assigned.\nQUALIFICATIONS:\nRequired Education and Experience\nHigh school diploma or GED equivalent\nOne (1) year of office clerical work experience\nRequired Licenses or Certifications\nPossession of a valid Michigan driver’s license and operable, insured automobile for authorized travel\nPreferred Education and Experience\nAssociates degree or higher\nThree (3) or more years of office clerical, bookkeeping or accounting related work experience\nCOMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:\nKnowledge of:\nModern office procedures and methods\nVarious and specialty designated data processing/computer systems and applications for office administration across many departments in the County\nPrinciples and practices of basic bookkeeping and invoice processing\nGeneral clerical/administrative support and secretarial processes common to office administration\nAccounts receivable and payable procedures\nPayroll processing and timekeeping\nManual and electronic filing and record keeping procedures and retention schedules\nHIPAA and other laws or County policies for maintaining record confidentiality\nCounty, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operation\nA variety of programs eligibility, enrollment and verification policies and practices\nDatabase applications and report writing, data mining and collection for operational review (Financial/Electronic Medical Records, Court Case Management and others)\nSkill in:\nInterpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public\nProviding customer service to internal and external customers via phone, email and in person\nPerforming a variety of duties, often changing from one task to another of a different nature\nPerforming somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios\nOrganization and time management\nOperating personal computers with current versions of office efficiency software and applications\nPerforming data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting\nAssigning, prioritizing, monitoring, and reviewing work assignments\nAbility to:\nWork in an environment which embraces the county’s Dignity Campaign\nEffectively speak, write and understand the English language\nEffectively speak, write and understand a language other than English is preferred\nUnderstand and carry out oral and written directions\nAccurately organize and maintain paper documents and electronic files\nMaintain the confidentiality of information and professional boundaries\nTake initiative and work independently\nProvide excellent customer service to both internal and external customers with tact and courtesy\nMeet schedules and deadlines of the work\nPerform moderate level clerical/administrative related duties with a high degree of accuracy\nLead and train staff and coworkers\nLearn new policies, practices and procedures\nRead and understand laws, rulings and other published guidance\nHandle, process and account for large sums of cash/money\nUnderstand and follow complex registration, eligibility and enrollment guidelines\nWORK ENVIRONMENT/CONDITIONS:\nThe work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.\nN/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously\nWork Environment\nOffice or similar indoor environment: F/C\nOutdoor environment: N/S\nStreet environment (near moving traffic): N/S\nConstruction site: N/S\nConfined space: N/S\nExposures\nIndividuals who are hostile or irate: O\nIndividuals with known violent backgrounds: N/S\nExtreme cold (below 32 degrees): N/S\nExtreme heat (above 100 degrees): N/S\nCommunicable diseases: N/S\nMoving mechanical parts: N/S\nFumes or airborne particles: N/S\nToxic or caustic chemicals, substances, or waste: N/S\nLoud noises (85+ decibels): N/S\nBlood Borne Pathogens: N/S\nPHYSICAL DEMANDS\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.\nN/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously\nDemand:\nBalancing on even or uneven surfaces/ground: N/S\nBending (forward or backward bending at the waist): N/S\nClimbing up or down stairs, ladders, scaffolding and platforms: N/S\nCrawling (moving about on hands and knees). Inspecting in confined spaces: N/S\nDigging: N/S\nDriving on sealed and unsealed roads: O\nGrasping, gripping, holding, clasping with fingers or hands: O\nKneeling to work at low levels:O\nLeg/Foot movement to operate machinery: N/S\nManual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C\nLift/Carry/Move objects from one level/position to another:\nUp to 10 pounds: O\nUp to 50 pounds: O\nMore than 50 pounds: N/S\nOver 100 pounds: N/S\nPush / Pull objects away from or towards the body: N/S\nReaching overhead (arms raised above the shoulder) or forward reaching (arms extended): N/S\nSitting in a seated position during the task performance: F/C\nStanding in an upright position without movement: O\nWalking considerable distances in the facility on multiple surfaces: O\nRunning considerable distances in the facility on multiple surfaces: N/S\nGENERAL REQUIREMENTS AND DISCLAIMERS\nComplies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.\nThe intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.\nFederal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.\nThe UAW Local 889 bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.\nGRANT OR EXTERNALLY FUNDED POSITION - This position will continue only if sufficient grant or external funds are provided.","description_format":"text","description_chars":9952,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":true}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Digital Government"],"lifecycle":[{"event":"open","at":"2026-10-25T02:46:35Z"}],"visa":[],"liveness":{"score":81,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.857,"p_room":0.945,"age_days":8,"expected_fill_days":18,"reasons":["conf:0","win:mid"],"computed_at":"2026-10-31T05:58:55Z"},"pay":{"stated_usd_annual":53454,"is_top_pay":false},"html_url":"https://alion.io/job/macomb-county-office-assistant-senior-head-start-program","json_url":"https://alion.io/job/macomb-county-office-assistant-senior-head-start-program.json","meta":{"generated_at":"2026-10-31T23:53:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":37463,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1868661},"rest":"https://alion.io/mcp/rest/get_company?id=1868661"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmacomb-county-office-assistant-senior-head-start-program"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmacomb-county-office-assistant-senior-head-start-program"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmacomb-county-office-assistant-senior-head-start-program"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/macomb-county-office-assistant-senior-head-start-program\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmacomb-county-office-assistant-senior-head-start-program"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3220312}},{"tool":"search_jobs","arguments":{"company":"macombgov.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3220312},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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