{"id":2528228,"url":"https://alion.io/job/macys-administrative-assistant-joppa-full-time","title":"Administrative Assistant, Joppa - Full Time","company":{"id":1755902,"name":"Macy's","domain":"macys.com","url":"https://alion.io/company/macys-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":100,"open_postings":1687,"ghost_share":0,"stale_share":0.075,"repost_share":0.089,"time_to_fill_p50_days":14,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Joppa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":79000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-12T21:00:08Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-11-06T06:24:28Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"Be Part of an Amazing Story\nMacy’s is more than just a store. We’re a story. One that’s captured the hearts and minds of America for more than 160 years. A story about innovations and traditions…about inspiring stores and irresistible products…about the excitement of the Macy’s 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We’ve been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work.\nJob Overview\nWe are seeking a highly organized and detail-oriented Administrative Assistant. The ideal candidate will be proficient in office management tasks, possess excellent communication skills, and have the ability to multitask effectively in a fast-paced environment.\nFull-time colleagues are typically scheduled to work 30 or more hours per week, while part-time colleagues are typically scheduled 12-24 hours per week. Hours are dependent on business needs and colleague availability. Information regarding hours per week needed for benefit eligibility purposes can be found here.\nWhat We Can Offer You\nJoin a team where work is as rewarding as it is fun! We offer a dynamic, inclusive environment with competitive pay and benefits. Enjoy comprehensive health and wellness coverage and a 401(k) match to invest in your future. Prioritize your well-being with paid time off and eight paid holidays. Grow your career with continuous learning and leadership development. Plus, build community by joining one of our Colleague Resource Groups and make a difference through our volunteer opportunities.\nSome additional benefits we offer include:\nMerchandise discounts \nPerformance-based incentives \nAnnual merit review \nEmployee Assistance Program with mental health counseling and legal/financial advice\nAccess the full menu of benefits offerings here.\nWhat You Will Do\nAdministrative Support:\nProvide comprehensive administrative and clerical support for routine daily meetings, special projects and other area were applicable as assigned, meticulously considering each step and devising effective solutions\nGenerate ad hoc reports and presentations, and manage special projects as required\nCoordinate internal and external meetings, manage responses to meeting requests, compile and distribute meeting materials, and arrange necessary technology, including web and video conferencingAdditionally, coordinate catering orders and delivery\n\nExercise sound judgment, discretion, and maintain confidentiality regarding sensitive information\nUndertake basic accounting duties such as processing invoices and ensuring accurate expense allocation. Collaborate with the Central Finance team as necessary\nCollaborate with procurement to ensure timely ordering of building supplies\nCoordinate with IT, HR and other partners to ensure smooth office operations\nCommunication Management:\nCoordinate the distribution of incoming and outgoing communications, including emails, memos, letters, reports, newsletters, and phone calls\nOrganizational Responsibilities:\nManage the calendar for leaders using Outlook, ensuring efficient scheduling and coordination\nArrange and organize travel arrangements, departmental activities, and meeting spaces, including coordinating catering when necessary\nEstablish, develop, and maintain an effective filing system to ensure easy retrieval of documents\nReconcile travel and monthly expenses, and prepare and submit accurate expense reports\nFoster an environment of acceptance and respect that strengthens relationships, and ensures authentic connections with colleagues, customers, and communities\nWho You Are\nFlexible availability, including days, evenings, weekends and holidays with regular, dependable attendance and punctuality\nProven experience as an administrative assistant or in a similar role\nStrong organizational skills with the ability to prioritize tasks efficiently\nExcellent communication skills, both written and verbal\nProficient in using Microsoft Office Suite (Word, Excel, PowerPoint)\nYou possess vision and creativity, and can multi-task in a fast-paced environment\nYou can learn and use computers and other electronic devices, including handheld equipment proficiently\nMust be able to:Understand, communicate effectively and present information to customers, co-workers, and all levels of management\nRead and understand employment policies and safety rules/procedures in English\n\nEssential Physical Requirements You Will Perform\nThis position requires constant moving, talking, hearing, lifting, standing, and reaching with arms and hands.Involves standing for at least two consecutive hours, lifting at least 30lbs., stooping, kneeling, crouching, and climbing ladders\nReaching, including above eye level\nRequires close vision, color vision, depth perception, and focus adjustment\n\nFrequent use of computers and other technology, necessary to perform job functions, including handheld equipment\nAbout Us\nThis is a great time to join Macy’s! Whether you’re helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people’s lives.\nJoin us and help write the next chapter in our story - Apply Today!\nThis job description is not all-inclusive and may not apply to colleagues covered by a collective bargaining agreement. Macy's Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to an inclusive work environment.\nSUPPLY00","description_format":"text","description_chars":5744,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Continuous learning"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-14T12:25:01Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1 · green card filings: 1","filings_12m":1,"filings_prev_12m":2,"green_card_filings_12m":1,"median_offered_wage_usd":152500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":27,"band":"fade","label":"Fading","p_open":1,"p_active":0.605,"p_room":0.45,"age_days":24,"expected_fill_days":14,"reasons":["conf:4","velocity","win:tail","comp:brand"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/macys-administrative-assistant-joppa-full-time","json_url":"https://alion.io/job/macys-administrative-assistant-joppa-full-time.json","meta":{"generated_at":"2026-11-06T08:32:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15373,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1755902},"rest":"https://alion.io/mcp/rest/get_company?id=1755902"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmacys-administrative-assistant-joppa-full-time"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmacys-administrative-assistant-joppa-full-time"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmacys-administrative-assistant-joppa-full-time"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/macys-administrative-assistant-joppa-full-time\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmacys-administrative-assistant-joppa-full-time"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2528228}},{"tool":"search_jobs","arguments":{"company":"macys.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2528228},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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