{"id":2182192,"url":"https://alion.io/job/madiff-office-assistant-2","title":"Office Assistant","company":{"id":4374669,"name":"Madiff","domain":"madiff.eu","url":"https://alion.io/company/madiff-2","size_band":"51-200","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warsaw, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":17500,"max_usd":33000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":4151},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T15:13:30Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-11T22:29:00Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Madiff - an international IT consulting company - is looking for an energetic, well-organized, and proactive person to support the day-to-day operations of our office and project teams, while helping us automate repetitive operational work using AI tools.\nYour mission: assist our team and CEO and free up leadership time by improving and automating recurring operational processes and managing the day-to-day flow of the business using AI tools and agents.\nYour responsibilities:\nManaging day-to-day office operations, documentation, and correspondence\nSupporting CEO, HR, Sales, Recruitment, and Project teams\nRunning logistics and procurement, including courier scheduling, laptop and equipment ordering, and consultant travel planning\nManaging and improving ATS workflows, including AI-assisted candidate uploads, tagging, screening support, and reporting\nSupporting candidate and consultant events, including organization, invitations, follow-ups, and basic content preparation\nSupporting onboarding and providing day-to-day assistance to consultants\nAutomating recurring administrative and operational tasks and documenting standard operating procedures\nTracking operational KPIs and preparing weekly dashboards, including time-to-fill, cost per placement, event attendance, and operational bottlenecks\nRequirements\n1-2 years of experience in office administration, recruitment support, operations, executive support, or a similar role\nHands-on experience using AI tools in daily work\nVery good command of English and Polish, both spoken and written\nStrong organizational skills, independence, speed, and ability to manage multiple priorities\nGood knowledge of MS Office, especially Excel, Word, and Outlook\nAvailability to work on-site in Warsaw\nBenefits\nStable cooperation in an international environment\nOpportunity to work closely with leadership and have a real impact on internal processes\nPrivate medical care\nOpen and supportive work culture\nOffice in the center of Warsaw (WeWork), pet-friendly ?\nFresh barista-made coffee every day and a relaxation area","description_format":"text","description_chars":2069,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Polish","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Information Technology","Property Development","IT Consulting & Digital Transformation"],"lifecycle":[{"event":"open","at":"2026-10-09T15:13:30Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:1","agency","win:early","comp:junior,brand"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/madiff-office-assistant-2","json_url":"https://alion.io/job/madiff-office-assistant-2.json","meta":{"generated_at":"2026-10-12T01:13:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1332,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4374669},"rest":"https://alion.io/mcp/rest/get_company?id=4374669"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmadiff-office-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmadiff-office-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmadiff-office-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/madiff-office-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmadiff-office-assistant-2"}]}