{"id":3446303,"url":"https://alion.io/job/maersk-executive-assistant-4","title":"Executive Assistant","company":{"id":7034,"name":"Maersk","domain":"maersk.com","url":"https://alion.io/company/maersk","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":94,"open_postings":637,"ghost_share":0,"stale_share":0.218,"repost_share":0.006,"time_to_fill_p50_days":36,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Copenhagen, Denmark"],"countries":["DK"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":56000,"period":"year","method":null,"sample_n":15479},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T00:00:00Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-01T07:37:00Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Role Purpose\nThe Executive Assistant provides high-quality administrative and organizational support to senior leadership, enabling the leader to operate effectively and focus on strategic and business priorities.\nThe role independently manages day-to-day executive support activities, including complex calendar management, meeting coordination, travel arrangements, correspondence, documentation, expenses, and stakeholder interactions. The Executive Assistant exercises sound judgment in prioritizing competing demands and handles confidential and sensitive information with a high degree of professionalism and discretion.\nKey Responsibilities\nProvide dedicated administrative and organizational support to one or more senior leaders.\nManage complex calendars, proactively coordinating meetings, appointments, priorities, and scheduling conflicts.\nCoordinate internal and external meetings, including preparation of agendas, meeting materials, logistics, and follow-up activities.\nArrange domestic and international travel, including itineraries, accommodation, transportation, and other required logistics.\nSupport the preparation of presentations, correspondence, reports, meeting materials, and other business documentation.\nManage expense reporting, purchase orders, invoices, and other administrative processes as required.\nAct as a key point of contact between the senior leader and internal and external stakeholders, ensuring effective and professional communication.\nPrioritize incoming requests and correspondence, identifying matters requiring immediate attention and ensuring appropriate follow-up.\nHandle confidential and sensitive business and people-related information with appropriate discretion.\nSupport leadership team meetings, workshops, town halls, off-sites, and other business or employee events.\nMaintain effective administrative processes, records, documentation, and filing systems.\nCoordinate activities across teams and functions, following up on agreed actions and deadlines where appropriate.\nIdentify opportunities to improve administrative processes and ways of working.\nProvide guidance or practical support to less experienced administrative colleagues where appropriate.\nSupport broader office administration or facilities-related activities when required.\nDecision Making and Scope\nThe Executive Assistant works independently within established policies, processes, and guidelines and is expected to manage routine and moderately complex matters with limited supervision.\nThe role requires judgment in determining priorities, resolving scheduling and administrative conflicts, and selecting appropriate solutions from established alternatives. More complex, sensitive, or non-standard matters are escalated to the relevant leader.\nThe Executive Assistant is expected to anticipate the leader's administrative needs and proactively address issues before they affect business effectiveness.\nStakeholder Management\nThe role interacts regularly with:\nSenior leaders and their leadership teams\nExecutive and administrative assistants across the organization\nEmployees across different functions, countries, and levels of seniority\nHR, Finance, Procurement, Travel, IT, and Facilities teams\nExternal customers, suppliers, partners, and other stakeholders where relevant\nThe role requires confidence and professionalism when interacting with senior stakeholders and the ability to build effective working relationships across the organization.\nSkills and Competencies\nStrong organizational and time-management skills\nExcellent calendar and meeting management capabilities\nAbility to manage multiple priorities in a fast-paced environment\nStrong written and verbal communication skills\nHigh level of professionalism, integrity, and discretion\nStrong attention to detail and accuracy\nSound judgment and problem-solving capability\nAbility to work independently while knowing when escalation is required\nStrong stakeholder management and interpersonal skills\nProactive and service-oriented approach\nAbility to anticipate needs and manage changing priorities\nConfidence working with senior leaders and handling confidential information\nStrong digital capabilities, particularly with Microsoft Outlook, Teams, PowerPoint, Word, and Excel\nExperience and Qualifications\nPrevious experience in executive assistance, senior-level administrative support, office administration, or a comparable role.\nExperience supporting senior leaders and managing complex schedules and competing priorities is preferred.\nPractical knowledge of administrative processes, procedures, and professional office practices.\nExperience coordinating meetings, events, travel, and senior-level stakeholder interactions.\nRelevant vocational, professional, or higher education may complement practical work experience.\nMaersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.\nWe are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing .","description_format":"text","description_chars":5706,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sea Freight","Logistics","Supply Chain"],"lifecycle":[{"event":"open","at":"2026-10-29T08:31:23Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":4,"expected_fill_days":36,"reasons":["conf:10","velocity","win:early","comp:brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/maersk-executive-assistant-4","json_url":"https://alion.io/job/maersk-executive-assistant-4.json","meta":{"generated_at":"2026-11-01T15:29:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23759,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7034},"rest":"https://alion.io/mcp/rest/get_company?id=7034"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmaersk-executive-assistant-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmaersk-executive-assistant-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmaersk-executive-assistant-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/maersk-executive-assistant-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmaersk-executive-assistant-4"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3446303}},{"tool":"search_jobs","arguments":{"company":"maersk.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3446303},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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