{"id":4297413,"url":"https://alion.io/job/maersk-executive-assistant-5","title":"Executive Assistant","company":{"id":7034,"name":"Maersk","domain":"maersk.com","url":"https://alion.io/company/maersk","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":92,"open_postings":576,"ghost_share":0,"stale_share":0.292,"repost_share":0.031,"time_to_fill_p50_days":35,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pune, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-12T00:00:00Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-14T12:22:43Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"About Maersk\nMaersk is a global leader in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.\nAt Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organization reflect and understand the customers we exist to serve.\nWith over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.\nJoin us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let's sail towards a brighter, more sustainable future with Maersk.\nWhat we Offer\nThis is an exciting career opportunity in an international, challenging business setting known for diversity and high paced environment. You will get to focus on creating valuable relations with stakeholders and work with highly professional teams in an environment where you will be valued, recognized and well rewarded.\nYou will work with amazing and diverse colleagues with a deep sense of commitment to live Our Values and together, go all the way for our customers, society and for each other.\nJob Description\nRole Overview\nWe are seeking a highly capable, proactive, and business-savvy Executive Assistant to support our Senior Leadership in the Finance Organisation, This role goes beyond traditional administrative support and requires strong judgment, ownership, and the ability to operate as a trusted extension of the leader.\nThe ideal candidate will demonstrate a deep understanding of business priorities, exceptional organizational skills, and the ability to anticipate needs, manage complexity, and drive operational efficiency with minimal supervision.\nKey Responsibilities\n1. Calendar & Priority Management (Trust-Critical)\nOwn and manage a highly dynamic calendar with competing priorities across global stakeholders.\nApply strong business judgment to prioritize meetings based on strategic importance, urgency, and impact.\nProactively resolve conflicts, ensuring optimal use of leaders time.\nTreat calendar management as a trust function, maintaining the highest standards of accuracy, confidentiality, and reliability.\n2. Communication & Inbox Management\nReview and triage emails, identifying items that require attention, escalation, or can be independently handled.\nRespond on behalf of the leader where appropriate (e.g., reminders, policy adherence, follow-ups, coordination emails).\nEnsure no critical communication falls through the cracks.\n3. Travel & Logistics Planning\nPlan and execute end-to-end travel (domestic and international) with precision and foresight.\nAnticipate needs and preferencesno repeated follow-ups required.\nOptimize travel plans for cost efficiency, convenience, and time effectiveness.\n4. Expense & Administrative Excellence\nPrepare and submit expense reports with zero errors and full compliance with company policies.\nEnsure timely submissions and proactive tracking of approvals.\n5. Meeting Effectiveness & AI-Enabled Productivity\nLeverage modern tools, including AI-assisted solutions, to capture meeting minutes, summarize discussions, and track action items.\nContinuously explore and adopt new tools to improve productivity and efficiency.\nEnsure follow-through on action items and commitments.\n6. Decision Support & Business Awareness\nDevelop a strong understanding of the leaders business context, priorities, and operating rhythm.\nMake informed decisions within defined boundaries to reduce leader’s cognitive load.\nProvide proactive suggestions to improve efficiency, cost management, and scheduling.\n7. Operational Discipline & Ownership\nExecute tasks independently with minimal supervision.\nDemonstrate strong follow-through-tasks should not require repeated reminders.\nMaintain high standards of organization, documentation, and confidentiality.\nWhat We’re Looking For\nQualifications\nBachelor’s Degree in Business Administration/Management or Other\nExperience from a similar role - with a proven track record and a can-do attitude\nProficient computer skills, including Microsoft Office, PowerPoint and Excel\nStrong verbal and written communication skills\nCore Capabilities\nStrong business acumen and ability to understand strategic priorities\nExceptional organizational and time-management skills\nHigh attention to detail and execution excellence\nProactive mindset with strong ownership and accountability\nAbility to make sound decisions within defined boundaries\nBehavioral Attributes\nTrustworthy and discreet, with high integrity\nCurious and eager to learn, especially in adopting new technologies (AI/tools)\nCalm under pressure and capable of handling ambiguity\nStrong communication skills (written and verbal)\nHigh reliability-delivers without needing follow-ups\nExperience\nPrior experience as an Executive Assistant supporting senior leadership\nExperience in handling global stakeholders and complex calendars preferred\nFamiliarity with corporate tools, expense systems, and productivity platforms\nMaersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.\nWe are happy to support your need for any adjustments during the application and hiring process. 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