{"id":3238536,"url":"https://alion.io/job/maersk-site-admin-5","title":"Site Admin","company":{"id":7034,"name":"Maersk","domain":"maersk.com","url":"https://alion.io/company/maersk","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":94,"open_postings":1053,"ghost_share":0,"stale_share":0.431,"repost_share":0.004,"time_to_fill_p50_days":13,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gurgaon, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8500,"max_usd":19000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":25},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-23T00:00:00Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-28T19:06:41Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"About Us:\nAt Maersk, we have big plans. Our aspiration is to become the global expert in integrated logistics, offering a truly end-to-end service that makes daily trade simpler and easier than ever.\nAs a key member of our frontline team, you'll be supported by leading-edge technology and innovative solutions that will help you to meet the diverse needs of our clients. Join us and be part of a dynamic environment where your skills and expertise will be valued and rewarded. Go big, join Maersk!\nKey Responsibilities:\n1. Facilities Management\nManage the day-to-day maintenance and upkeep of site infrastructure and facilities, ensuring they remain operational and support business and employee requirements.\nEnsure facilities are maintained in accordance with applicable health, safety, hygiene, and company requirements.\nCoordinate preventive and corrective maintenance activities with internal maintenance teams and external service providers.\nMonitor facility-related issues and coordinate timely repairs, maintenance, and improvement activities.\nTrack open facility issues and follow up with relevant vendors/stakeholders for timely closure.\n2. Transport & Canteen Management\nManage employee transportation services, including route planning, scheduling, vendor coordination, and day-to-day transport operations.\nMonitor transport vendors to ensure vehicles meet agreed safety, maintenance, documentation, and service requirements.\nResolve transport-related operational issues and work with vendors to minimize delays and service disruptions.\nOversee site canteen operations and monitor food quality, hygiene, cleanliness, and service standards.\nCoordinate with catering vendors on menus, service quality, hygiene requirements, and employee feedback.\nTrack service-related concerns and ensure appropriate corrective actions are implemented by vendors.\n3. Site Compliance & Audit Support\nSupport the ER Lead and Site People Advisor in maintaining compliance with applicable labour requirements, organizational policies, and site procedures.\nAssist in implementing site-level compliance programs and initiatives.\nSupport preparations for internal, statutory, customer, and other applicable audits, ensuring required records and supporting documentation are organized and readily accessible.\nCoordinate with DC Managers and relevant stakeholders to track corrective actions arising from audit observations through closure.\nSupport Health, Safety, Security & Environment (HSSE) initiatives and participate in risk assessments and incident investigations, where required.\nMaintain appropriate trackers and documentation to support ongoing compliance monitoring.\n4. Third-Party Workforce Administration\nAct as a key point of contact for third-party/contractual workforce at the site and coordinate resolution of workforce-related administrative concerns.\nMaintain accurate third-party workforce records, including employee details, employment documentation, deployment details, and applicable contract records.\nCoordinate the onboarding and offboarding of third-party personnel, including required documentation, orientation, and site induction.\nCoordinate workforce schedules with relevant stakeholders to maintain appropriate staffing levels based on operational requirements.\nMonitor schedules, working hours, rest periods, and overtime records against applicable requirements, organizational policies, and contractual terms.\nMonitor attendance through designated systems such as biometric devices or attendance-management platforms.\nTrack leave, absenteeism, working hours, and overtime for third-party personnel.\nGenerate periodic workforce reports covering attendance, absenteeism, working hours, overtime, attrition, and staffing trends.\nAnalyze workforce data to identify operational concerns and provide inputs for workforce planning.\n5. Third-Party Vendor Administration\nManage day-to-day relationships with third-party service and manpower vendors and monitor adherence to agreed Service Level Agreements (SLAs).\nCoordinate with vendors to maintain required workforce and compliance documentation.\nVerify availability of applicable employee documentation, including offer/appointment letters, payslips, and ESIC-related documentation, as required.\nWork with vendors and internal stakeholders to facilitate smooth onboarding and offboarding of third-party employees.\nCommunicate attendance, absenteeism, documentation, or other service-related gaps to vendors for appropriate corrective action.\nMaintain records of vendor observations, agreed corrective actions, and closure status.\nEscalate recurring service or compliance gaps to appropriate internal stakeholders.\n6. Invoice & Payment Administration\nReview vendor invoices for accuracy of rates, calculations, billing periods, headcount, and supporting documentation.\nValidate invoices against applicable contracts, SLAs, purchase orders, attendance information, and other supporting records.\nCoordinate timely submission of invoices through the applicable approval process to minimize payment delays.\nIdentify and resolve discrepancies such as incorrect rates, billing periods, quantities, or unsupported charges in coordination with vendors and internal stakeholders.\nMaintain an organized repository of invoices, supporting documents, and payment-related records.\nConduct monthly sample checks of salary amounts claimed by vendors against amounts paid to third-party personnel, and coordinate resolution of identified discrepancies.\nQualification & Experience:\n5-8 years of relevant experience in site administration, facilities, vendor management, third-party workforce administration, or operations.\nExperience in a warehouse, distribution centre, logistics, manufacturing, e-commerce, or other high-volume site environment would be preferred.\nMaersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.\nWe are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing .","description_format":"text","description_chars":6703,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sea Freight","Logistics","Supply Chain"],"lifecycle":[{"event":"open","at":"2026-10-25T14:09:25Z"}],"visa":[],"liveness":{"score":80,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.884,"p_room":0.9,"age_days":5,"expected_fill_days":13,"reasons":["conf:0","velocity","win:mid","comp:brand"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/maersk-site-admin-5","json_url":"https://alion.io/job/maersk-site-admin-5.json","meta":{"generated_at":"2026-10-29T03:01:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4565,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7034},"rest":"https://alion.io/mcp/rest/get_company?id=7034"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmaersk-site-admin-5"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmaersk-site-admin-5"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmaersk-site-admin-5"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/maersk-site-admin-5\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmaersk-site-admin-5"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3238536}},{"tool":"search_jobs","arguments":{"company":"maersk.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3238536},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}