{"id":849522,"url":"https://alion.io/job/maesa-coordinator-project-management","title":"Coordinator, Project Management","company":{"id":678896,"name":"Maesa","domain":"maesa.com","url":"https://alion.io/company/maesa","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":67000,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":true},{"name":"Microsoft Excel","optional":true}],"status":"closed","first_seen_at":"2026-09-08T15:13:24Z","employer_posted_date":"2026-09-11","last_verified_at":"2026-09-28T15:32:18Z","board_verified":false,"closed_at":"2026-09-28T15:32:18Z","days_open":20,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":20},"description":"#MaesaMagic \nThe next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection, sparking new ideas and possibilities, and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation and marketing capabilities, Maesa delivers new, better and different products with an unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. The current portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine'ry, Being Frenshe, and Niches & Nooks among other brands. For more information, visit www.maesa.com.\nMaesa is seeking a highly organized and detail-oriented Project Management Coordinator to support our team of Project Managers across a wide range of launch, operational, and supply chain initiatives. This role is critical in ensuring accurate timeline management, smooth cross-functional communication, and the consistent delivery of high-quality project execution. The ideal candidate is proactive, solutions-oriented, and thrives in a fast-paced, dynamic environment. \nThis role will be based in NYC with a 3x a week in in-office presence. \nResponsibilities: \nProject Support & Execution \nAssist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation. \nAssist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable. \nDocument risks, gaps, and escalating issues to Project Managers as needed. \nSupport workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items. \nHelp coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines. \nAssist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems. \nCollaborate with cross-functional partners to ensure complete and accurate item records, including pack-outs, weights, and dimensional data \nTrack timely approval of production samples \nCross-Functional Coordination \nOrganize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams. \nGather supplier quotes (directly or through functional partners) to support cost analyses and financial planning. \nAssist Project Managers with financial tracking activities, including budget creation & updates and risk documentation. \nAssist Project Managers in RFQ creation \nIdentify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function. \nTeam & Department Support \nSupport departmental initiatives, PM best-practice development, and internal process enhancements. \nProvide backup support during peak workload periods or when multiple launches overlap. \nFoster a collaborative, positive, and solutions-driven team culture. \nQualifications and Requirements \nBachelor’s degree required. \n1-3 years of experience in project coordination or project management; experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred. \nFamiliarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care. \nAdvanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus. \nExceptional communication skills-clear, concise, and professional in both written and verbal formats. \nHighly organized, detail-oriented, and able to manage multiple priorities simultaneously. \nWhat We Offer \n$67K/yr - $70K/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance. \nMaesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees. \nOur EVP\nMaesa is the next-gen beauty company, where bold ideas become beautiful brands. We ignite the dreamer and doer in each of us. We move at the speed of culture to push boundaries and redefine possibilities unleashing #maesamagic everyday. By fostering a start-up spirit, we equip everyone to lead with accountability & execute with excellence. We champion each voice and empower every journey, creating an environment where we celebrate diversity of thinking, calculated risk taking, and cutting-edge innovation. Growth is personal, intentional, and limitless.","description_format":"text","description_chars":4966,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Health insurance","Insurance coverage","Retirement plans","Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cosmetics & Makeup","Fragrances & Perfumes","Skincare","Hair Care Products"],"lifecycle":[{"event":"open","at":"2026-09-13T02:44:17Z"},{"event":"close","at":"2026-09-28T15:32:18Z"}],"liveness":null,"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/maesa-coordinator-project-management","json_url":"https://alion.io/job/maesa-coordinator-project-management.json","meta":{"generated_at":"2026-09-30T04:16:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2927,"day_limit":5000,"remaining_today":2073,"minute_limit":60,"resets_at":"2026-10-01T00:00:00Z"}}}