{"id":1640456,"url":"https://alion.io/job/maesa-executive-assistant","title":"Executive Assistant","company":{"id":678896,"name":"Maesa","domain":"maesa.com","url":"https://alion.io/company/maesa","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":90000,"currency":"USD","period":"year","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-01T14:36:33Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-07T23:11:33Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"#MaesaMagic \nThe next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection, sparking new ideas and possibilities, and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation and marketing capabilities, Maesa delivers new, better and different products with an unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. The current portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine'ry, Being Frenshe, and Niches & Nooks among other brands. For more information, visit www.maesa.com.\nWe are seeking a highly organized and detail-oriented Executive Assistant to join our dynamic team in New York City. The ideal candidate will be a proactive problem-solver with exceptional communication and time management skills. This role requires the ability to manage multiple calendars, coordinate travel arrangements, and efficiently process expense reports using Concur. You will serve as a key administrative partner to C-Suite executives, ensuring seamless day-to-day operations and organizational efficiency.\nThis role is based in NYC and you will be expected in office 5 days a week.\nResponsibilities\nCalendar Management:\nManage and maintain complex calendars for multiple executives, scheduling appointments, meetings, and travel arrangements.\nCoordinate and prioritize meeting requests, resolving scheduling conflicts effectively.\nPrepare and distribute meeting agendas and materials.\nTravel and Expense Management:\nArrange domestic and international travel, including flights, accommodations, and transportation.\nProcess and reconcile expense reports using Concur, ensuring accuracy and adherence to company policies.\nMaintain accurate records of travel and expense documentation.\nAdministrative Support:\nProvide general administrative support, including answering phones, managing correspondence, and handling incoming and outgoing mail.\nProvide backup reception coverage as needed, including greeting and assisting visitors, answering and directing incoming calls, and supporting front-desk operations during coverage periods.\nPrepare and edit documents, presentations, and reports.\nMaintain organized filing systems, both electronic and physical.\nCoordinate and organize office events and meetings.\nOrder and maintain office supplies.\nAssist with special projects as needed.\nCommunication and Interpersonal Skills:\nServe as a point of contact for internal and external stakeholders, providing professional and courteous service.\nCommunicate effectively with all levels of the organization.\nMaintain confidentiality of sensitive information.\nNYC Specific Considerations:\nNavigate and utilize NYC transit systems when required for errands or travel coordination.\nHandle vendor relationships, and be able to coordinate with local NYC vendors.\nQualifications \nMinimum of 2 years of experience as an Executive Assistant.\nProven experience managing multiple calendars and coordinating complex schedules.\nProficient in using Concur for travel and expense management.\nStrong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\nExcellent organizational and time management skills.\nStrong written and verbal communication skills.\nAbility to prioritize tasks and work independently in a fast-paced environment.\nDetail-oriented and accurate.\nAbility to maintain confidentiality.\nHigh school diploma or equivalent; associate's or bachelor's degree preferred.\nPreferred Qualifications\nExperience supporting executive-level management.\nExperience with other travel and expense reporting software.\nWhat We Offer \n$70,000 - $90,000/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance.\nMaesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.\nOur Commitment to You\nAt Maesa, we live by our values of collaboration, curiosity, game-changing, creativity, and discipline. We believe our people and partners are a creative force that catalyzes the possibilities in beauty to break through traditional limits and discover the “new” without restriction. We prioritize creating and fostering a welcoming environment for employees, partners, ideas, approaches, and endeavors - all through a spirit of warmth and inclusivity. As set forth in Maesa’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.\nOur EVP \nMaesa is the next-gen beauty company, where bold ideas become beautiful brands. We ignite the dreamer and doer in each of us. We move at the speed of culture to push boundaries and redefine possibilities, unleashing #MaesaMagic every day. By fostering a start-up spirit, we equip everyone to lead with accountability and execute with excellence. We champion each voice and empower every journey, creating an environment where we celebrate diversity of thinking, calculatedrisk-taking, and cutting-edgeinnovation. Growth is personal, intentional, and limitless.","description_format":"text","description_chars":5564,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Health insurance","Insurance coverage","Retirement plans","Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cosmetics & Makeup","Fragrances & Perfumes","Skincare","Hair Care Products"],"lifecycle":[{"event":"open","at":"2026-10-01T22:02:14Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 6 · green card filings: 2","filings_12m":6,"filings_prev_12m":2,"green_card_filings_12m":2,"median_offered_wage_usd":115000,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":5,"expected_fill_days":40,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-10-07T05:47:15Z"},"pay":{"stated_usd_annual":90000,"is_top_pay":true},"html_url":"https://alion.io/job/maesa-executive-assistant","json_url":"https://alion.io/job/maesa-executive-assistant.json","meta":{"generated_at":"2026-10-08T01:19:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2393,"day_limit":5000,"remaining_today":2607,"minute_limit":60,"resets_at":"2026-10-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678896},"rest":"https://alion.io/mcp/rest/get_company?id=678896"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmaesa-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmaesa-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmaesa-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/maesa-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmaesa-executive-assistant"}]}