{"id":2727331,"url":"https://alion.io/job/magic-assistant-property-coordinator-hoa-operations-freelance-remote","title":"Assistant Property Coordinator (HOA Operations)- Freelance, Remote","company":{"id":1815027,"name":"Magic","domain":"getmagic.com","url":"https://alion.io/company/getmagic","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"freelance","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Taguig, Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":7,"max":7,"currency":"USD","period":"hour","gross":null,"usd_annual":14000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-15T16:43:03Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-26T02:47:28Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"About the Client\nOur client operates in the community association and property management space, supporting homeowners' associations (HOAs) with board relations, community operations, meetings, elections, and administrative coordination. The business works with HOA Boards of Directors to keep community matters organized, ensure important decisions and deadlines are addressed, and maintain clear communication with stakeholders. The team needs a confident, proactive professional who can manage competing priorities, lead structured discussions, and keep community operations moving forward.\nWhy does this role exist?\nThe client needs an assertive and highly organized Assistant Property Manager to support multiple HOAs and serve as a primary point of contact for their Boards of Directors. This person will lead meetings, coordinate HOA elections, follow up on decisions and deadlines, and address community needs with minimal supervision. Success requires someone who communicates confidently, remains composed under pressure, and can hold others accountable while maintaining professional relationships.\nThe Impact you’ll make\nHOA and Board Relationship Management\nServe as a primary point of contact for assigned HOA Boards of Directors.\nManage board communications and maintain professional working relationships with board members.\nRespond to community and board needs, coordinate follow-ups, and ensure outstanding matters continue moving forward.\nCommunicate expectations clearly and address delays, unresolved tasks, and missed deadlines directly.\nMeeting Planning and Leadership\nSchedule and prepare HOA board meetings, including coordinating logistics and distributing relevant materials.\nDevelop meeting agendas and ensure discussions remain focused and productive.\nLead meetings confidently, manage challenging discussions, and redirect conversations when necessary.\nDocument decisions, action items, and assigned responsibilities.\nFollow up with board members and other stakeholders to ensure agreed-upon actions are completed.\nHOA Election Administration\nCoordinate HOA elections from preparation through completion.\nManage election notices, ballots, timelines, and result documentation.\nTrack election deadlines and ensure required steps are completed in accordance with the applicable HOA procedures and governing requirements.\nCommunicate election instructions and updates clearly to relevant stakeholders.\nCommunity Operations and Follow-Through\nIdentify what each community needs and take initiative to move outstanding matters forward.\nMonitor open tasks, deadlines, and commitments across multiple HOAs.\nFollow up persistently with board members and other stakeholders without waiting for reminders.\nRecognize operational roadblocks, determine practical next steps, and escalate matters requiring approval or specialized guidance.\nMaintain organized records and clear communication across assigned communities.\nSkills, Knowledge and Expertise\nRequired\nDemonstrated ability to organize and lead structured meetings, manage discussions, and keep participants focused.\nExperience coordinating or administering elections, including notices, ballots, timelines, and results.\nStrong spoken English, with clear and confident communication suitable for meetings with U.S. homeowners and board members.\nAssertive communication skills, including the ability to address disagreements, push back professionally, and hold stakeholders accountable.\nProven ability to manage competing responsibilities, chase deadlines, and work independently without constant direction.\nYour superpowers are...\nConfident leadership: You can lead meetings, direct discussions, and keep conversations productive.\nAssertive communication: You speak clearly, address concerns directly, and push back professionally when needed.\nStrong follow-through: You track commitments, chase deadlines, and hold stakeholders accountable without waiting to be reminded.\nComposure under pressure: You remain calm and credible when dealing with complaints, difficult personalities, or challenging questions.\nResourcefulness: You take initiative, find practical solutions, and figure out what needs to happen next.\n\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\nYou should apply if...\nYou are comfortable being the person who leads a meeting rather than simply taking notes.\nYou can communicate directly with board members and handle disagreement without becoming defensive.\nYou take ownership of deadlines, follow-ups, and unresolved issues.\nYou can organize meetings and elections while managing several communities at once.\nYou bring a proactive, solution-oriented mindset and can work independently.\nExperience in HOA management, property management, or other board-facing roles is a plus.\nWhat to expect...\n\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n20 hours per week\nM-F 10am - 2pm US Time\nCompensation:\n$7 per hour\nNo benefits package included\nBenefits","description_format":"text","description_chars":5332,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-16T16:43:03Z"}],"visa":[],"liveness":{"score":17,"band":"cold","label":"Long shot","p_open":1,"p_active":0.363,"p_room":0.473,"age_days":9,"expected_fill_days":6,"reasons":["conf:1","agency","win:tail"],"computed_at":"2026-10-25T05:49:26Z"},"pay":{"stated_usd_annual":14000,"is_top_pay":false},"html_url":"https://alion.io/job/magic-assistant-property-coordinator-hoa-operations-freelance-remote","json_url":"https://alion.io/job/magic-assistant-property-coordinator-hoa-operations-freelance-remote.json","meta":{"generated_at":"2026-10-26T05:17:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7118,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1815027},"rest":"https://alion.io/mcp/rest/get_company?id=1815027"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmagic-assistant-property-coordinator-hoa-operations-freelance-remote"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmagic-assistant-property-coordinator-hoa-operations-freelance-remote"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmagic-assistant-property-coordinator-hoa-operations-freelance-remote"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/magic-assistant-property-coordinator-hoa-operations-freelance-remote\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmagic-assistant-property-coordinator-hoa-operations-freelance-remote"}]}