{"id":3163361,"url":"https://alion.io/job/magic-construction-operations-estimating-coordinator-freelance-remote","title":"Construction Operations & Estimating Coordinator - Freelance, Remote","company":{"id":1815027,"name":"Magic","domain":"getmagic.com","url":"https://alion.io/company/getmagic","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"freelance","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Taguig, Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":7,"max":7,"currency":"USD","period":"hour","gross":null,"usd_annual":14000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AutoCAD","optional":false},{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false},{"name":"QuickBooks","optional":false},{"name":"WhatsApp","optional":false}],"status":"live","first_seen_at":"2026-10-22T16:41:42Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-26T21:45:53Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About the Client\nOur client is a US-based, full-service construction firm serving residential, commercial, and institutional clients. They pride themselves on dependable craftsmanship, clear communication, and long-term client relationships. As they grow, they’re looking for a detail-oriented coordinator to keep jobs, estimates, and documentation running smoothly behind the scenes.\nWhy does this role exist?\nThe client needs dependable day-to-day support to keep construction jobs organized, estimates moving, and communication with clients and suppliers clear and timely. This role exists to take over the daily admin around job scheduling, estimating, and documentation, so the team can stay focused on building. You’ll be the organized, reliable hub that keeps projects, paperwork, and people connected.\nThe Impact you’ll make\nJob & Foreman Management\nManage Contractor Foreman daily, including job scheduling and status updates\nCoordinate with clients and suppliers on timing, materials, and job details\nKeep jobs, schedules, and records current and accurate\nEstimating\nCreate and maintain estimate templates\nEnter customer information into estimates\nPrepare, export, and send estimates, pulling data from Xactimate as needed\nCheck estimates for accuracy before they go out\nJob Documentation\nOrganize job photos in CompanyCam\nLink CompanyCam photos and records to the matching jobs in Contractor Foreman\nClient & Supplier Correspondence\nHandle email and written communication with clients and suppliers\nKeep messages clear, professional, and well documented\nCommunicate via Gmail, WhatsApp, and Google Meet\n Administrative & Drawing Support\nExport documents, update the CRM, take meeting notes, and track tasks\nProvide basic support using Revit or AutoCAD (such as viewing, measuring, and exporting drawings)\nWork with QuickBooks and Google Workspace as needed\nSkills, Knowledge and Expertise\n Required\nExperience in the construction industry (non-negotiable), such as construction admin, estimating, or project coordination\nExperience using construction or project management software (Contractor Foreman, or similar tools like Procore or Buildertrend)\nExperience preparing estimates, ideally with Xactimate or similar estimating software\nAbility to use Revit or AutoCAD at a basic level\nStrong written English for client and supplier correspondence\nYour superpowers are...\n TechnicalContractor Foreman, Xactimate, CompanyCam, and QuickBooks\nRevit or AutoCAD basics for reading plans and handling drawing files\nGoogle Workspace (Gmail, Docs, Sheets, Drive) and CRM updates\nBuilding and maintaining estimate templates\nCommunicating via WhatsApp and Google Meet\n\nSoft skillsVery organized and detail-oriented, especially with numbers and dates\nCalm and polite with upset tenants\nClear, professional communication on calls and in clean, error-free emails and notices\nFollowing up without being reminded\nPrioritizing when several urgent requests arrive at once\nGood judgment about when to escalate instead of making the call on your own\nHandling confidential tenant and financial information responsibly\nLearning new systems quickly\n\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\nYou should apply if...\nYou know the construction industry and enjoy the behind-the-scenes work that keeps jobs on track\nYou take pride in accurate, clean estimates and well-organized files\nYou follow up without being reminded and don’t let details slip\nYou communicate clearly and professionally with clients and suppliers\nYou’re comfortable learning new software and adapting to how a team works\nYou want to grow with a client who values long-term relationships\nWhat to expect...\n\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\n8:00 AM to 5:00 PM US Time\nCompensation:\n$7 per hour\nNo benefits package included\nBenefits","description_format":"text","description_chars":4215,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-23T16:41:42Z"}],"visa":[],"liveness":{"score":42,"band":"fade","label":"Fading","p_open":1,"p_active":0.442,"p_room":0.945,"age_days":3,"expected_fill_days":6,"reasons":["conf:3","agency","win:mid"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":14000,"is_top_pay":false},"html_url":"https://alion.io/job/magic-construction-operations-estimating-coordinator-freelance-remote","json_url":"https://alion.io/job/magic-construction-operations-estimating-coordinator-freelance-remote.json","meta":{"generated_at":"2026-10-27T02:03:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI 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