{"id":3224297,"url":"https://alion.io/job/magna-executive-assistant-2","title":"Executive Assistant","company":{"id":94374,"name":"Magna","domain":"magna.com","url":"https://alion.io/company/magna-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":333,"ghost_share":0,"stale_share":0.667,"repost_share":0.012,"time_to_fill_p50_days":49,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Troy, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":47000,"max_usd":94000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-24T00:00:00Z","employer_posted_date":"2026-10-24","last_verified_at":"2026-11-03T10:04:23Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Job descriptions may display in multiple languagesbased on your language selection.\nWhat we offer:\nAt Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.\nGroup Summary:\nThe Magna Exteriors portfolio of products includes access systems such as liftgates, exterior trim, modular systems, front-end modules including fascia, active aerodynamic systems and other lightweight structural components for automotive, commercial truck and other industrial markets.\nRecognized globally as an innovator in all aspects of vehicle exteriors, Magna provides everything needed, from materials development and design through manufacturing and assembly, to help automakers create sleek, state-of-the-art vehicles across the world.\nJob Responsibilities:\nREPORTS TO: Vice-President, Sales & Marketing\nPOSITION SUMMARY:\nThe Executive Assistant provides high-level administrative, planning, and coordination support to multiple functional leaders and executive team members, ensuring the efficient operation of key business activities and initiatives. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.\nThe Executive Assistant acts as a trusted partner and liaison among business functions, supporting executive communications, event planning, meetings, travel coordination, and strategic projects while handling sensitive information with professionalism and confidentiality.\nESSENTIAL DUTIES & RESPONSIBILITIES:\nProvide administrative and organizational support to multiple leaders and functional teams.\nManage complex calendars, coordinate meetings, and arrange domestic and international travel as required.\nPrepare, review, and distribute correspondence, presentations, reports, and other business documents.\nGather information and assist in developing executive-level presentations, communications, and meeting materials.\nServe as a key point of contact for internal and external stakeholders, fostering professional and collaborative relationships.\nCoordinate department, leadership, customer, and employee events, including logistics, venue arrangements, catering, travel, communications, and on-site support.\nAssist with special projects and cross-functional activities as assigned.\nPrepare expense reports and assist with travel-related documentation and reimbursements.\nTrack schedules, coordinate support coverage, and provide backup assistance across departments as needed.\nMaintain department inventories, office supplies, promotional materials, and event-related resources.\nHandle confidential information with discretion and ensure compliance with company policies and governance standards.\nPerform other duties and special assignments as required. \nThe above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.\nQUALIFICATIONS:\nHigh school diploma or GED required; post-secondary education preferred. \nProficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams. \nStrong written, verbal, and interpersonal communication skills. \nExceptional organizational, planning, and project coordination abilities. \nAbility to manage multiple priorities and deadlines with minimal supervision.\nEducation/Experience:\nMinimum five (5) years of administrative experience supporting senior leaders or multiple business functions. \nExperience coordinating meetings, travel, events, and special projects. \nDemonstrated ability to maintain confidentiality and exercise sound judgment. \nStrong attention to detail and commitment to accuracy.\nCompetencies:\nAbility to work independently while collaborating effectively across functions.\nStrong business acumen and problem-solving skills.\nAdaptability and flexibility in a dynamic environment.\nCustomer-service mindset and professional presence.\nPhysical Demands/Work Environment - Normal amount of sitting or standing, average mobility to move around an office environment, able to conduct normal amount of work at a computer, may require local, domestic and international travel. This position will be located out of Troy MI, or remote with a travel requirement.\nAwareness, Unity, Empowerment:\nAt Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.\nAI-Assisted Screening Disclosure\nAs part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.\nUnder conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.\nIf you have any questions or concerns about this process, feel free to contact our Talent Attraction team.\nWorker Type:\nRegular / PermanentGroup:\nMagna Exteriors","description_format":"text","description_chars":6252,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Automotive Manufacturing","Automotive Components"],"lifecycle":[{"event":"open","at":"2026-10-25T04:48:51Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":10,"expected_fill_days":49,"reasons":["conf:1","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/magna-executive-assistant-2","json_url":"https://alion.io/job/magna-executive-assistant-2.json","meta":{"generated_at":"2026-11-03T10:21:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14373,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":94374},"rest":"https://alion.io/mcp/rest/get_company?id=94374"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmagna-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmagna-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmagna-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/magna-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmagna-executive-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3224297}},{"tool":"search_jobs","arguments":{"company":"magna.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3224297},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}