{"id":338041,"url":"https://alion.io/job/malomatia-executive-assistant","title":"Executive Assistant","company":{"id":1129,"name":"Malomatia","domain":"malomatia.com","url":"https://alion.io/company/malomatia","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":100,"open_postings":9,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Doha, Qatar"],"countries":["QA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":88000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2188},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-27T00:00:00Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-22T09:29:08Z","board_verified":true,"closed_at":null,"days_open":56,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":56},"description":"Executive Assistant is responsible for providing secretarial and administrative support to Chief of SBU.\nThe role holder must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team, ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action. A high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature is expected.\nExternal Interfaces\nVendors and Service Providers\nClients and Partners\nExternal Stakeholders\nInternal Interfaces\nChief of SBU\nPractice and Delivery leaders within the SBU\nAll other malomatia Personnel (as and when required)\nStrategic\n1. Act as the point of contact between SBU Chiefs and executives, employees, clients and other external partners.\n2. Prioritize matters that require the SBU Chief attention and handle them directly when appropriate.\n3. Keep the SBU Chief informed of time-sensitive and priority issues, ensuring timely follow-up.\nOperational\n1. Draft, review and send communications on behalf of SBU Chief.\n2. Organize and prepare for meetings, including gathering documents and managing meeting logistics.\n3. Answer and respond to phone calls, relaying messages and information to the SBU Chief Officer.\n4. Work closely with SBU Chief to track and drive the completion of key deliverables and follow up on outstanding items.\n5. Collate presentations and data, liaise with various department or business units.\n6. Manage and maintain digital files, ensuring they are organized and accessible.\n7. Manage expense report coordination and submission.\n8. Any other related tasks that may be assigned from time to time by the management.\nPeople Management\n1. Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)\n Desired Educational Background: \nDiploma or bachelor’s in business administration preferable or any related field from a recognized university OR equivalent qualification.\nLanguage Requirement: English, Arabic (preferred)\nDesired Experience:\nMinimum 5+ years of relevant experience as an Executive Assistant \nExperience in providing administrative and logistical support to a Chief Officer Level.\nRequired to have solid understanding of IT Solutions company with previous experience in a medium to large-sized IT company.\nJob Specific Skills:\nProficiency in Microsoft Office, particularly Excel for data analysis, Word for documentation, and PowerPoint for creating presentations.\nFamiliarity with project management tools for tracking and supporting strategic initiatives and team collaboration.\nAbility to organize and manage data efficiently, such as budgets, reports, and performance metrics.","description_format":"text","description_chars":2893,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation","Systems Integrators","Call Center Services"],"lifecycle":[{"event":"open","at":"2026-09-05T17:53:55Z"},{"event":"close","at":"2026-09-15T14:09:37Z"},{"event":"reopen","at":"2026-10-19T16:53:34Z"}],"visa":[],"liveness":{"score":33,"band":"fade","label":"Fading","p_open":1,"p_active":0.728,"p_room":0.45,"age_days":56,"expected_fill_days":35,"reasons":["conf:10","velocity","win:tail"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/malomatia-executive-assistant","json_url":"https://alion.io/job/malomatia-executive-assistant.json","meta":{"generated_at":"2026-10-22T20:03:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"assistant_verified","counted_by":"address","units_charged":1,"used_today":3741,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1129},"rest":"https://alion.io/mcp/rest/get_company?id=1129"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmalomatia-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmalomatia-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmalomatia-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/malomatia-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmalomatia-executive-assistant"}]}