{"id":3889374,"url":"https://alion.io/job/maloplusgroup-virtual-administrative-assistant","title":"Virtual Administrative Assistant","company":{"id":1042614,"name":"Maloplusgroup","domain":"maloplusgroup.com","url":"https://alion.io/company/maloplusgroup","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US","CA"],"hiring_countries_total":2,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Calendar","optional":false},{"name":"Microsoft Office","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-11-06T18:23:55Z","employer_posted_date":null,"last_verified_at":"2026-11-06T18:23:55Z","board_verified":false,"closed_at":null,"days_open":1,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":1},"description":"The Administrative Assistant is a member of the corporate team, supporting the achievement of the mission: The Administrative Assistant will contribute to this mission by providing support for, and participating in, key processes and programs that sustain the purpose and overall goal of the organization. This person will work with the Director and other staff to ensure that all administrative and facility needs are met through the provision of high-level administrative work.\n\nProvide administrative support, research, preparing reports and memos, managing correspondence\n\nManage and arrange Google calendar, contacts, conference bridges, appointments and events, in accordance with department and company policies, and guidelines.\n\nCoordinate team meetings including team and large group meetings.\n\nCoordinate and execute special projects and initiatives as directed\n\nCoordinate meeting logistics, and prepare meeting presentations and materials as directed\n\nEnsure that office operation runs smoothly, including the proper maintenance of electronic work tools; liaison with suppliers for the maintenance of these tools, etc.\n\nProvide exceptional customer service via email and by phone to clients, co-workers, external partners, callers and visitors of the Website\n\nCreate and maintain accurate administrative procedure manuals to ensure efficient operations\n\nOrganize, maintain, and periodically audit the company filing system (electronic)\n\nRecommend opportunities for increased efficiency and process improvements\n\nLight accounting\n\nAttend occasional special events (may include weekends)\n\nWork under minimal supervision and interact with company personnel at all organizational levels. Must maintain strict confidentiality on sensitive issues\n\nOther duties as assigned\n\nWe are looking for an Administrative Assistant who takes pride in a job well done. Someone who is upbeat, hungry to learn and has a natural curiosity to want to figure things out.\n\nGenuine interest in helping others\n\nExcellent written and verbal communication skills\n\nStrong attention to detail\n\nExcellent organizational skills\n\nStrong data entry and analytical skills\n\nAbility to effectively prioritize and meet deadlines for a wide variety of assignments\n\nExperience working with and maintaining highly sensitive and confidential information\n\nFlexible\n\nAbility to operate standard office equipment and troubleshoot issues\n\nEfficient in Microsoft Office Suite\n\nPreferred, working knowledge of QuickBooks\n\nSound judgement and decision making ability\n\nCollege Diploma (required)\n\nBachelor’s Degree (preferred)\n\n5+ years' experience in a virtual office environment\n\nFluently bilingual (En/Fr), Spanish and other languages, an asset.\n\nLOCATION\nWork from your Home-OfficeCan work from anywhere from Canada or USA, as long as we have openings in your area.\nEDUCATION\nCollege, FinishedMinimum 5 years ExperienceTraining in Business Administration, Marketing or Communications, is preferred.\nREMUNERATION:\nBased on experienceSCHEDULE:\nFlexibles hoursPart-Time (minimum 15hours per week) or Full-Time (40hours) \nWeek-days, Evening & Week-end Shifts available\nSTART DATE:\na.s.a.p.MalOPlus™ Group Inc., provides Business Development services in the fields of Accounting, Administration and Marketing. Our goal is to help small and medium-sized businesses explore outsourcing solutions to minimize their administrative and operating costs. We also offer to home-based self-employed professionals, a network that provides contractual work. \nMalOPlus™ Group Inc., is a collective of 3 companies operating under the MalOPlus™ Brand and a few other sister companies managing other Brands owned by MalOPlus™ Group Inc. This position is for one of these subdivisions.\nOriginally posted on Himalayas","description_format":"text","description_chars":3761,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation","Cloud Consulting & Migration"],"lifecycle":[{"event":"open","at":"2026-11-06T20:28:30Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":27,"reasons":["seen:1","win:early"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/maloplusgroup-virtual-administrative-assistant","json_url":"https://alion.io/job/maloplusgroup-virtual-administrative-assistant.json","meta":{"generated_at":"2026-11-08T10:30:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22668,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1042614},"rest":"https://alion.io/mcp/rest/get_company?id=1042614"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmaloplusgroup-virtual-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmaloplusgroup-virtual-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmaloplusgroup-virtual-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/maloplusgroup-virtual-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmaloplusgroup-virtual-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3889374}},{"tool":"search_jobs","arguments":{"company":"maloplusgroup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3889374},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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