{"id":2880404,"url":"https://alion.io/job/management-sciences-for-health-executive-assistant","title":"Executive Assistant","company":{"id":1044668,"name":"Management Sciences for Health","domain":"msh.org","url":"https://alion.io/company/management-sciences-for-health","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":92,"open_postings":3,"ghost_share":0,"stale_share":0.333,"repost_share":0.333,"time_to_fill_p50_days":12,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kyiv, Ukraine"],"countries":["UA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11000,"max_usd":20000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":5190},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-19T22:38:07Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-23T07:32:11Z","board_verified":false,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Management Sciences for Health is seeking for the Executive Assistant to support the US Government-funded Health Systems strengtheningproject in Ukraine. Assistant provides comprehensive administrative and coordination support to the Project Country Director and the project team. The position supports effective day-to-day project operations through scheduling and meeting coordination, correspondence and document management, travel and event logistics, maintenance of project records and trackers, and liaison with internal and external counterparts. The Executive Assistant ensures that administrative processes are carried out efficiently and in accordance with MSH policies, procedures, and applicable project requirements.\nMAIN DUTIES AND RESPONSIBILITIES\n1. Executive support to the Project Country Director\nManage the Project Country Director’s calendar, meeting schedule, invitations, and appointments.\nPrepare meeting agendas, briefing packages, background materials, and other supporting documents as requested.\nTake meeting notes and maintain records of agreed actions when requested by the Project Country Director.\nDraft and format routine correspondence, letters, presentations, talking points, and other materials for the Project Country Director.\nAssist in collecting technical inputs and supporting materials from relevant team members, as requested by the Project Country Director.\nSupport communication and scheduling with MSH HQ, government counterparts, project partners, and other stakeholders.\nAssist the Project Country Director with day-to-day administrative arrangements and other routine support needs.\n2. Travel, meetings, and event logistics support and coordination\nCoordinate logistical arrangements for project meetings, workshops, conferences, and other events.\nCoordinate with travel and event service providers and support preparation of required travel documentation.\nArrange transportation, accommodation, and other logistics for national and international business travel.\nCoordinate local transportation, including corporate taxi services where applicable.\nSupport visiting MSH staff, consultants, and partners with travel logistics, meeting schedules, and practical arrangements.\nAssist with preparation of participant lists, meeting materials, venues, and other logistical requirements for project events.\n3. Project administration and document support\nSupport preparation, formatting, routing, signature, filing, and archiving of project administrative documents.\nMaintain organized electronic folders, shared drives, contact lists, and other administrative records.\nKeep routine administrative trackers and reference materials up to date.\nSupport preparation and processing of administrative forms, requests, approvals, and supporting documentation.\nAssist with compiling documents and information requested for project reviews, reporting processes, or internal administrative purposes.\nSupport document circulation and administrative coordination between the project team and MSH HQ.\nQUALIFICATIONS\nREQUIRED EDUCATION\nRequired: Degree in Administration, Business Administration, Management, or another relevant field.\nPreferred: Additional training in office administration, project coordination, or related areas.\nREQUIRED EXPERIENCE\nRequired: 2-3 years of relevant experience in an administrative assistant, project assistant, executive assistant, or similar role.\nPreferred: Experience working with an international development organization, donor-funded project, NGO, or international company.\nKNOWLEDGE AND SKILLS\nStrong administrative, organizational, and written and verbal communication skills.\nExcellent attention to detail and ability to manage multiple tasks, priorities, and deadlines.\nAbility to coordinate meetings, maintain schedules, prepare materials, track follow-up actions, and manage correspondence and documentation.\nStrong interpersonal skills and ability to interact professionally with government counterparts, partners, vendors, visitors, and colleagues at different levels.\nAbility to work independently, take initiative, exercise sound judgment, and handle sensitive information with discretion.\nStrong computer skills, including Microsoft Outlook, Word, Excel, PowerPoint and other collaboration tools.\nFluency in Ukrainian required; English at Upper Intermediate level or above.\nCOMPETENCIES\nEthical practice, confidentiality, relationship management, communication, planning and organization, attention to detail, problem solving, adaptability, teamwork, and timely decision making.\nMSH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. MSH complies with Section 503 of the Rehabilitation Act, Section 4212 of the Vietnam Era Readjustment Assistance Act, as amended, and all related applicable regulations.\nKnow Your Rights - Workplace Discrimination is Illegal (English)\nKnow Your Rights - Workplace Discrimination is Illegal (Spanish)","description_format":"text","description_chars":5188,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Ukrainian","level":"Advanced (C1)","optional":false},{"language":"English","level":"Upper-Intermediate (B2)","optional":true}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations","Public Health & Prevention"],"lifecycle":[{"event":"open","at":"2026-10-19T22:38:07Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.828,"p_room":0.9,"age_days":5,"expected_fill_days":12,"reasons":["conf:46","win:mid","comp:junior"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/management-sciences-for-health-executive-assistant","json_url":"https://alion.io/job/management-sciences-for-health-executive-assistant.json","meta":{"generated_at":"2026-10-25T11:10:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16069,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1044668},"rest":"https://alion.io/mcp/rest/get_company?id=1044668"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmanagement-sciences-for-health-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmanagement-sciences-for-health-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmanagement-sciences-for-health-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/management-sciences-for-health-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmanagement-sciences-for-health-executive-assistant"}]}