{"id":2373426,"url":"https://alion.io/job/management-sciences-for-health-office-manager","title":"Office Manager","company":{"id":1044668,"name":"Management Sciences for Health","domain":"msh.org","url":"https://alion.io/company/management-sciences-for-health","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":92,"open_postings":3,"ghost_share":0,"stale_share":0.333,"repost_share":0.333,"time_to_fill_p50_days":12,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Kyiv, Ukraine"],"countries":["UA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":12500,"max_usd":27000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2596},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-12T18:03:42Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-21T02:59:31Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Management Sciences for Health (MSH) is seeking an Office Manager for a one-year Health System strengthening project in Ukraine, funded by the US Government.\nThe Office Manager ensures the smooth operations of administrative management systems and services in the office; provides accounting, administrative, and logistical support to the project to ensure all work is conducted according to MSH regulations and standard operating procedures. Managing all general office services and supplies, inventory management, and ensuring a safe and comfortable workspace. The Office Manager reports directly to the Finance and Operations Director.\nLOCATION: office-based position, Kyiv, Ukraine.\nMAIN RESPONSIBILITIES\n1. General administrative support\nCoordinate daily office operations, maintain common areas, and optimize administrative procedures. \nConduct regular monitoring of utility bills and ensure prompt payment of bills\nAssist in welcoming visitors and orientation of new employees through setting up workspace, processing identity cards, business cards and addressing any issues that arise (for new and existing employees)\nOrder office supplies, equipment, stationery. Ensure office supplies are procured timely and properly monitor that payments to office service providers and vendors are processed timely to avoid service interruptions.\nManaging initial incoming and outgoing communications and office documents. Maintain office files, ensures that all correspondence is properly copied and filed in accordance with MSH policies and standard procedures\nAssist staff in documentation turnover, including coordination of delivery and postal services.\nMaintain up-to-date, accessible, and organized electronic databases, documents, and spreadsheets, including Contact lists and project information.\nPerform other duties as may be assigned by the supervisor.\n2. Logistics of events and business trips\nCoordinate work with Event and Travel agencies to support logistics for Project events and trips (national and international).\nManaging corporate taxi services.\nBook transport and accommodation for the business trips if necessary\n3. Facilities Services and inventory management\nAssist in overall office asset-management tasks including inventory management and related documentation. \nServe as the main point of contact for building maintenance, vendors, and IT support\nOversee day-to-day operations of office facilities and utilities and ensure their appropriate maintenance and repair for optimal function, including related maintenance service contracts as needed\nSupervise the work of the office cleaner.\nQUALIFICATIONS\nRequired qualifications\nRequired education: Degree in Administration or related field\nRequired experience: 3-4 years of relevant experience in a similar position as office manager or administrative support professional.\nRequired Knowledge and Skills:\nStrong administrative, organizational, and written and verbal communication skills.\nExcellent interpersonal skills: ability to interact professionally with diverse clients and stakeholders.\nDemonstrated competence to manage a variety of activities and meet deadlines with attention to detail and quality.\nAbility to work independently, take initiative and learn complex procedures.\nDemonstrated experience with managing an office and ability to work as an effective team player.\nComputer skills at a professional level, knowledge of Microsoft Office, including work with databases, presentations, and Excel spreadsheet applications. \nFluency in Ukrainian required; English at Upper Intermediate level.\nMSH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. MSH complies with Section 503 of the Rehabilitation Act, Section 4212 of the Vietnam Era Readjustment Assistance Act, as amended, and all related applicable regulations.\nKnow Your Rights - Workplace Discrimination is Illegal (English)\nKnow Your Rights - Workplace Discrimination is Illegal (Spanish)","description_format":"text","description_chars":4208,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Ukrainian","level":"Advanced (C1)","optional":false},{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Ukraine","iso":"UA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations","Public Health & Prevention"],"lifecycle":[{"event":"open","at":"2026-10-12T18:03:42Z"}],"visa":[],"liveness":{"score":62,"band":"ok","label":"Likely open","p_open":1,"p_active":0.788,"p_room":0.788,"age_days":8,"expected_fill_days":12,"reasons":["conf:2","win:late"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/management-sciences-for-health-office-manager","json_url":"https://alion.io/job/management-sciences-for-health-office-manager.json","meta":{"generated_at":"2026-10-21T11:33:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"search","counted_by":"address","units_charged":0,"used_today":0,"day_limit":null,"remaining_today":null,"minute_limit":null,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1044668},"rest":"https://alion.io/mcp/rest/get_company?id=1044668"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmanagement-sciences-for-health-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmanagement-sciences-for-health-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmanagement-sciences-for-health-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/management-sciences-for-health-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmanagement-sciences-for-health-office-manager"}]}