{"id":3725264,"url":"https://alion.io/job/mannhummel-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":450543,"name":"Mann+Hummel","domain":"mann-hummel.com","url":"https://alion.io/company/mann-hummel-2","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":92,"open_postings":9,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Portage, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-04T05:01:47Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-10T05:38:49Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Role Summary\nThe Senior Administrative Assistant provides comprehensive administrative and operational support to Business Unit and Operations leadership at our Portage, Michigan facility. This role coordinates executive calendars, meetings, travel, employee engagement activities, and plant-related initiatives while ensuring efficient daily office operations. The ideal candidate is a highly organized, proactive professional with strong communication skills, technical proficiency, and the ability to thrive in a fast-paced manufacturing environment.\nMain Tasks\nProvide support to both the Business Unit and Operations management teams, including but not limited to the management of incoming emails, phone calls, calendar appointments, organization of various internal meetings and hosting external visitors.\nFacilitate our employee engagement council and support the coordination of various quarterly and annual activities and events.\nRetrieve, sort and distribute mail on a daily basis and process outbound FedEx shipments as needed.\nHandle all catering request orders for in-house Kaizen events, internal meetings and customer visits.\nProduce professional written correspondence, communication posters, reports and presentations using Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), Canva and internal AI tools\nAssist Business Unit and Operations teams with travel needs and confirming arrangements through the SAP Concur travel and expense system.\nAssist with the coordination and support of annual physical inventory event.\nManage office supply and conference room hospitality orders through SAP purchase order system.\nManage the budget, inventory and promotion of our company e-store and assist with uniform orders.\nPromote the best of the company’s values and culture and assist in the execution of its priorities while maintaining focus\non non-material savings opportunities.\nCommunicate professionally and effectively with all team members, customers and visitors and handle information with confidentiality.\nMaintain and encourage facility 5S and assist with monthly 5S audits.\nAssist with monthly communication meetings, coordinating new hire luncheons with Leadership and other onboarding\nactivities.\nComplete additional support tasks as delegated by the Executive Assistant to the Senior Leadership Team.\nYour Profile\nEducation:\nAssociates Degree (preferred) or equivalent related work experience\nExperience:\nMinimum of 2 years of relevant experience.\nRequired Skills:\nExperience with Microsoft Office 365 platform\nSuperior written and verbal communication skills to effectively address all levels of the organization.\nAvailability for limited travel in support of various events, offsite meetings and internal shift activities.\nPreferred Qualifications:\nExperience with Concur travel management and expense reporting system.\nSAP system experience.\nFamiliar with technical workflows and processes","description_format":"text","description_chars":2922,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial 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