Administration & Operations Executive

Manpower Malta is seeking to recruit an Administration & Operations Executive to join our client's team.

The Administration & Operations Executive will support the smooth day-to-day running of administrative, operational, warehouse and customer service activities. The role requires a highly organised and dependable individual who can manage routine responsibilities independently, coordinate deliveries, maintain accurate records and follow tasks through to completion.

The successful candidate will work closely with internal departments, external accountants and customers, while ensuring that stock, documentation and operational activities are handled accurately and efficiently. The role also includes accounting administration, reporting and providing customer service support when required.

Responsibilities:

• Coordinate deliveries, prepare stock and documentation, and follow up on outstanding or incorrect deliveries.
• Monitor stock availability and maintain an organised and accurately documented warehouse.
• Maintain accounting and administrative records and liaise with external accountants regarding routine documentation and payment queries.
• Prepare operational and administrative reports while following up outstanding tasks and discrepancies.
• Handle routine customer enquiries and provide sales and shop support when required.

Key Requirements:

• Previous experience in administration, operations, warehouse support or a similar role.
• Fluency in written and spoken English and Maltese; Italian is considered an advantage.
• Strong organisational skills, attention to detail and ability to manage priorities independently.
• Good Microsoft Office skills, particularly Excel, with confidence handling records and reports.
• Experience with stock administration, accounting documentation, retail customer service or healthcare/pharmaceutical environments is considered an advantage.

Job Info:

• Type of Contract: Indefinite | Fulltime
• Salary Package: 22k - 26K
• Work Setting: Fully office based
• Working Days: Monday to Friday
• Working Hours: 09:00 - 18:00 with one hour of break between 13:00 - 14:00
• Candidate location: Must be already living in Malta