{"id":2357117,"url":"https://alion.io/job/manpowergroup-office-admin-secretary","title":"Office Admin / Secretary","company":{"id":4420048,"name":"Manpower Malta","domain":"manpowergroup.com.mt","url":"https://alion.io/company/manpowergroup-3","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sliema, Malta"],"countries":["MT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":15000,"max_usd":31000,"period":"year","method":null,"sample_n":13036},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-12T14:58:34Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-19T15:43:28Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"We are currently seeking a professional and highly organised Office Administrator / Secretary to join our client's team. The successful candidate will provide administrative support to the office, assist with property-related documentation, coordinate appointments and viewings, and ensure the smooth day-to-day operation of the business.\nKey Responsibilities\nManage incoming calls, emails, and enquiries from clients, landlords, tenants, and suppliers.\nSchedule property viewings, meetings, and appointments.\nPrepare, organise, and maintain property files, contracts, agreements, and related documentation.\nAssist with the preparation of sales, rental, and property management paperwork.\nMaintain accurate records and update internal databases and CRM systems.\nLiaise with clients, notaries, architects, contractors, and other stakeholders as required.\nCoordinate office administration and provide support to the sales and property management teams.\nPrepare reports, correspondence, and presentations as requested by management.\nManage office supplies and general administrative duties.\nEnsure confidentiality and accuracy when handling company and client information.\nRequirements\nPrevious experience in an administrative, secretarial, or office support role.\nExperience within the real estate, property management, or construction sector will be considered an asset.\nProficiency in Microsoft Office applications (Word, Excel, Outlook).\nExcellent organisational and time-management skills.\nStrong communication and customer service abilities.\nHigh level of attention to detail and accuracy.\nAbility to multitask and prioritise workload effectively.\nProfessional and proactive attitude","description_format":"text","description_chars":1686,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-12T14:58:34Z"}],"visa":[],"liveness":{"score":53,"band":"ok","label":"Likely open","p_open":1,"p_active":0.53,"p_room":1,"age_days":6,"expected_fill_days":20,"reasons":["conf:2","agency","velocity","win:early","comp:brand"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/manpowergroup-office-admin-secretary","json_url":"https://alion.io/job/manpowergroup-office-admin-secretary.json","meta":{"generated_at":"2026-10-19T19:06:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15110,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4420048},"rest":"https://alion.io/mcp/rest/get_company?id=4420048"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmanpowergroup-office-admin-secretary"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmanpowergroup-office-admin-secretary"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmanpowergroup-office-admin-secretary"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/manpowergroup-office-admin-secretary\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmanpowergroup-office-admin-secretary"}]}