{"id":2357128,"url":"https://alion.io/job/manpowergroup-payroll-admin-officer-internal-","title":"Payroll & Admin Officer ( Internal )","company":{"id":4420048,"name":"Manpower Malta","domain":"manpowergroup.com.mt","url":"https://alion.io/company/manpowergroup-3","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mosta, Malta"],"countries":["MT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14500,"max_usd":39000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":3830},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-12T14:58:34Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-28T10:48:46Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"On behalf of our client, Manpower Malta is seeking to recruit a Payroll & HR Administration Officer.\nOur client is a well-established international organisation seeking a highly organised and detail-oriented professional to join its HR team. The successful candidate will play a pivotal role in managing payroll operations, supporting HR administration processes, and ensuring smooth coordination between employees, management, and international offices. This position requires a proactive individual who can work independently while maintaining the highest standards of accuracy, confidentiality, and service delivery.\nKey Responsibilities\nPayroll Management & Coordination\nManage end-to-end payroll processes, ensuring accuracy and timely execution of payroll runs.\nGenerate payroll reports and address payroll-related queries, discrepancies, and payslip issues.\nOnboard new employees onto payroll systems and establish relevant leave profiles.\nMaintain accurate records of employee leave, including maternity, emergency, unpaid, and other designated leave categories.\nCalculate final settlements, outstanding leave balances, and termination payments, communicating relevant information to management.\nPrepare and submit year-end payroll documentation and support external audits by responding to requests and providing necessary records.\nMaintain payroll data integrity and ensure compliance with applicable employment legislation and company policies.\nHR Administration\nMaintain and update employee records, ensuring the accuracy of personal information, employment documentation, and banking details.\nPrepare employment-related documentation, including contract amendments, salary revisions, promotions, and role changes.\nCoordinate onboarding administration and distribute company policies and documentation to new employees.\nProvide guidance and support to employees and managers on HR policies, procedures, and administrative processes.\nProcess various employee leave applications and HR requests in accordance with company policies and legal requirements.\nComplete statutory reporting requirements and assist with regulatory submissions where required.\nSupport internal initiatives, audits, certifications, and organisational projects related to HR and compliance.\nManage general administrative duties, including document preparation, filing, scanning, and record management.\nEmployee Relations & Cross-Office Support\nFoster effective communication between HR, employees, management, and international offices.\nAssist in maintaining consistent HR practices and administrative procedures across multiple locations.\nSupport employee relations matters by providing administrative assistance and first-line HR support.\nCollaborate with internal stakeholders to ensure smooth HR operations and employee experience.\nContribute to wider HR projects and undertake additional duties as required.\nRequirements\nMinimum of 2-3 years of experience in payroll administration and HR administration.\nStrong understanding of payroll processes and employment-related administration.\nKnowledge of Maltese employment legislation and regulatory requirements.\nExcellent organisational skills with the ability to manage multiple tasks and deadlines effectively.\nStrong attention to detail and a commitment to accuracy and confidentiality.\nExcellent verbal and written communication skills with a professional and service-oriented approach.\nGood analytical and problem-solving abilities.\nProficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.\nAbility to prepare reports and interpret payroll and HR-related data.\nFluency in both Maltese and English, written and spoken.\nAbility to work independently while contributing positively within a team environment.","description_format":"text","description_chars":3773,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Maltese","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-12T14:58:34Z"}],"visa":[],"liveness":{"score":22,"band":"cold","label":"Long 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