{"id":2975887,"url":"https://alion.io/job/manulife-administrative-officer","title":"Administrative Officer","company":{"id":6650,"name":"Manulife","domain":"manulife.com","url":"https://alion.io/company/manulife","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":90,"open_postings":96,"ghost_share":0.021,"stale_share":0.229,"repost_share":0.188,"time_to_fill_p50_days":28,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hong Kong"],"countries":["HK"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":60000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2855},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-21T04:38:24Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-04T22:24:54Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"We are looking for a proactive, organized, and detail-oriented Administrative Officer to provide comprehensive administrative and operational support to the department. The ideal candidate is a strong coordinator with a hands-on mindset, capable of managing multiple priorities ranging from event logistics and industry award administration to payment processing, database maintenance, documentation, and inventory management.\nThe role requires a high level of accuracy, accountability, and responsiveness, as well as effective communication skills to coordinate with various internal and external stakeholders. The successful candidate should be a collaborative team player who takes ownership of assignments and contributes to the smooth and efficient operation of the department.\nPosition Responsibilities:\nAgency Event & Logistics Support Provide administrative and logistical support for agency events, recognition ceremonies, award dinners, and other departmental activities. Coordinate event arrangements and on-site logistics to ensure smooth execution and a positive experience for participants.\nAdministrative Coordination & Office Support Coordinate day-to-day administrative activities and provide general office support to the department, ensuring smooth operations, effective coordination, and efficient workflow.\nIndustry Awards Administration Coordinate and manage the registration and administration processes for various industry awards, including collection and verification of required information, submission of applications, and maintenance of relevant records.\nPayment & Payroll Administration Process payments through internal systems and handle credit/debit adjustments related to payroll. Ensure transactions are processed accurately, promptly, and in accordance with applicable company policies and procedures.\nCommunication & Coordination Serve as a key coordination point for internal and external communications relating to sales promotion and incentive activities, ensuring information is communicated clearly, accurately, and in a timely manner.\nDatabase Management Maintain and update databases relating to sales promotions, incentive programs, award programs, and participant information, ensuring data accuracy, completeness, confidentiality, and accessibility.\nDocumentation & Record Management Maintain accurate and well-organized departmental documentation and records to facilitate efficient retrieval, operational reference, and audit requirements.\nInventory & Stock Management Monitor and manage inventory levels for promotional materials, event supplies, incentive items, and other departmental resources. Maintain accurate inventory records, arrange timely replenishment, and minimize unnecessary wastage.\nAd-hoc Departmental Support Provide administrative and operational support for ad-hoc projects, initiatives, and departmental activities as required, collaborating with internal stakeholders to facilitate smooth and timely execution.\nRequired Qualifications:\nHKCEE / HKDSE with 3-4 years of experience in administrative or office support roles. Fresh graduates may also be considered\nRelevant experience in administration, office coordination, event support, or a similar capacity is preferred.\nWell-organized, detail-oriented, and able to handle multiple tasks and priorities effectively.\nGood numerical sense with a high level of accuracy, particularly in handling payments, records, and data.\nGood interpersonal and communication skills, with the ability to coordinate effectively with both internal and external stakeholders.\nProficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, Chinese word processing and Outlook.\nGood command of written and spoken English and Chinese.\nA proactive and responsible team player with a positive attitude and willingness to take ownership of assigned tasks.\nAble to work independently while collaborating effectively within a team.\nExperience in event coordination, database management, payment processing, or inventory management would be an advantage.\nAble to work under pressure and meet deadlines in a fast-paced environment.\nWhen you join our team:\nWe’ll empower you to learn and grow the career you want.\nWe’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.\nAs part of our global team, we’ll support you in shaping the future you want to see.\nAbout Manulife and John Hancock\nManulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.\nManulife is an Equal Opportunity Employer\nAt Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.\nIt is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact .\nWorking Arrangement\nHybrid","description_format":"text","description_chars":6009,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[{"language":"Chinese","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commercial & Retail Banks","Asset Management & Funds","Health Insurance & Benefits","Life Insurance & Annuities"],"lifecycle":[{"event":"open","at":"2026-10-21T04:38:24Z"}],"visa":[],"liveness":{"score":81,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.902,"p_room":0.9,"age_days":14,"expected_fill_days":28,"reasons":["conf:3","velocity","win:mid","comp:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/manulife-administrative-officer","json_url":"https://alion.io/job/manulife-administrative-officer.json","meta":{"generated_at":"2026-11-05T01:16:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1524,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6650},"rest":"https://alion.io/mcp/rest/get_company?id=6650"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmanulife-administrative-officer"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmanulife-administrative-officer"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmanulife-administrative-officer"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/manulife-administrative-officer\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmanulife-administrative-officer"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2975887}},{"tool":"search_jobs","arguments":{"company":"manulife.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2975887},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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