{"id":984993,"url":"https://alion.io/job/marathon-asset-management-administrative-assistant","title":"Administrative Assistant","company":{"id":704905,"name":"Marathon Asset Management","domain":"marathonfund.com","url":"https://alion.io/company/marathon-asset-management","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":110000,"currency":"USD","period":"year","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-16T23:19:23Z","employer_posted_date":"2026-09-20","last_verified_at":"2026-11-13T05:47:21Z","board_verified":true,"closed_at":null,"days_open":57,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":57},"description":"Overview\nMarathon Asset Management is a leading global asset manager specializing in public and private credit with ~$23 billion in assets under management. Marathon is recognized as a distinguished leader with 27+ years of exceptional performance and partnership. Marathon’s integrated global credit platform is driven by our specialized, highly experienced, and disciplined teams across Private Credit: Direct Lending, Asset Based Lending and Opportunistic Credit and Public Credit: High Yield, Leveraged Loans & CLOs, Emerging Markets, and Structured Credit. Marathon’s mission is to build lasting partnerships with an unwavering commitment to delivering best-in-class performance, service, and reliability on behalf of our clients.\nThe Administrative Assistant will provide high-level, proactive support to a team of senior leaders, helping to ensure seamless day-to-day operations in a fast-paced, team-oriented environment. This role requires strong judgment, attention to detail, and the ability to anticipate needs, manage competing priorities, and represent the team with professionalism.\nThe position is based in-office five days per week.\nResponsibilities\nManage complex calendars for multiple senior leaders, including prioritizing requests and resolving scheduling conflicts.\nCoordinate internal and external meetings, ensuring all logistics are handled seamlessly (scheduling, materials, technology, catering, and follow-ups).\nArrange and manage domestic and international travel, including detailed itineraries, real-time changes, and related documentation.\nPrepare, submit, and track expense reports (via Concur), ensuring accuracy and timely processing.\nProvide reception desk coverage, serving as backup to receptionist, including greeting visitors, answering phones, and managing inquiries.\nCollaborate with the administrative team to ensure smooth coordination and consistent day-to-day office operations.\nAssist with preparing and maintaining conference rooms, binding marketing materials, and coordinating facilities and maintenance requests.\nServe as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism and responsiveness.\nSupport senior leadership, as well as firmwide operations, by assisting with a range of ad hoc projects and general administrative needs.\nMaintain confidentiality and exercise sound judgment when handling sensitive information.\nQualifications\n5+ years of experience in administrative or executive support roles, with a strong track record of managing the needs of multiple senior stakeholders.\nExceptional attention to detail and follow-through.\nProven ability to work collaboratively in a team-oriented environment, demonstrating a proactive, adaptable and solution-oriented approach.\nExcellent interpersonal skills, with the ability to build strong relationships and interact effectively with stakeholders at all levels.\nStrong organizational and time management skills, with demonstrated success prioritizing competing priorities and meeting tight deadlines.\nHighly effective written and verbal communication skills.\nProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Concur or similar expense management platforms preferred.\nComfortable thriving in a fast-paced, in-office environment with shifting priorities.\nThe average salary for this role $100,000 - $110,000 in base pay and is exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, location, skills, training, certifications and education, and in addition we will also consider internal equity and market data. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis.\nNo agencies please.\nEqual Opportunity Employer M/F/D/V","description_format":"text","description_chars":3852,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Asset Management & Funds","Hedge Funds & Alternative Investments"],"lifecycle":[{"event":"open","at":"2026-09-16T23:19:23Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 3","filings_12m":3,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":227500,"route":null,"cap_exempt":false,"checked_at":"2026-11-12T07:36:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":30,"band":"fade","label":"Fading","p_open":1,"p_active":0.661,"p_room":0.45,"age_days":56,"expected_fill_days":36,"reasons":["conf:0","win:tail"],"computed_at":"2026-11-12T10:38:37Z"},"pay":{"stated_usd_annual":110000,"is_top_pay":true},"html_url":"https://alion.io/job/marathon-asset-management-administrative-assistant","json_url":"https://alion.io/job/marathon-asset-management-administrative-assistant.json","meta":{"generated_at":"2026-11-13T06:09:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13011,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":704905},"rest":"https://alion.io/mcp/rest/get_company?id=704905"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmarathon-asset-management-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmarathon-asset-management-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmarathon-asset-management-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/marathon-asset-management-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmarathon-asset-management-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":984993}},{"tool":"search_jobs","arguments":{"company":"marathonfund.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":984993},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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