Import & Export Customs Specialist
At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They’re the heart of our company. As an employee, our promise to you is that you’ll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you. Unique and interesting projects - both locally and globally - will challenge you and allow you to pursue different and rewarding career paths.
We are #EnergizedByGrowth.
DFS is part of a legacy of leadership that spans back generations, made up of some of the most trusted, leading-edge brands in the industry. As part of Dover Corporation and with our talented, innovative, outstanding people, we are doing great things and redefining what is possible in fueling and convenience retail. Providing advanced fuel-dispensing equipment, including clean energy solutions, systems and payment, automatic tank gauging and wet stock-management solutions, DFS comprises the product brands of Wayne Fueling Systems, OPW Fuel Management Systems, ClearView, Tokheim, ProGauge, Fairbanks, LIQAL, AvaLAN, and Bulloch Technologies. Headquartered in Austin, TX, DFS has a significant technology development and manufacturing presence worldwide, including facilities in Brazil, China, India, Italy, Poland, the Netherlands, the United Kingdom and the United States.
The Import/Export Customs Specialist will provide direct support to the customer service and shipping teams, ensuring strong departmental performance in all areas of trade compliance. You will be accountable for import and export activities, driving operational excellence and developing sustainable processes across the department. This role requires extensive internal and external communication to meet Dover’s compliance standards and bridge gaps between departments and external partners, ensuring seamless end-to-end service.
Main duties and responsibilities:
Ensure compliance with import and export regulations through operational support, documentation review, and adherence to internal control procedures.
Support internal and external audits by verifying documentation accuracy, regulatory alignment, and customs requirements.
Prepare Letters of Authority (LOAs) for agent representatives acting on behalf of the company in both import and export activities.
Liaise with declarants, brokers, logistics providers, and other stakeholders to collect, review, and validate legal and customs documentation for cross border movements.
Review classifications, valuations, and the accuracy of required customs documents such as commercial invoices, packing lists, certificates of origin, import licenses, and export declarations to support efficient import and export clearance.
Monitor cross border transactions to identify discrepancies, escalate compliance risks, and maintain accurate recordkeeping aligned with regulatory retention requirements.
Monitor and reconcile ROI (Republic of Ireland) and NI (Northern Ireland) movements to ensure correct duty treatment, regulatory alignment, and accurate reporting across jurisdictions.
Review and reconcile deferment account statements, ensuring correct duty/VAT postings and timely resolution of discrepancies.
Handle post-entry amendments, including corrections to customs declarations, valuation adjustments, and classification updates, ensuring compliance with HMRC and EU requirements.
Manage T1 transit document queries, ensuring accurate discharge, timely follow-up with brokers, and prevention of potential customs liabilities.
Coordinate with internal functions including finance, materials, compliance, and operations to ensure smooth import and export activities aligned with trade compliance policies.
Drive operational excellence in trade compliance by developing and implementing tools, frameworks, reporting systems, and process improvements that enhance control, accuracy, and efficiencyacross import and export operations.
Other duties pertaining to corporate compliance as assigned.
Qualifications:
Education Level: Associates Degree in Relevant Discipline - Desirable
Technical Skills: Data analysis and Microsoft (Excel) skills a must.
Other Requirements:
Industry Knowledge: Good understanding of shipping regulations, import/export policies, and documentation.
Collaborative Influencer: Ability to work effectively with stakeholders at all levels of the business structure.
Analytical Problem Solver: Skilled at using data to identify trends and implement innovative solutions.
Communication Specialist: Exceptional verbal and written skills, with the nuance required to work in a multilingual environment.
Organised & Resilient: Ability to remain detail oriented while managing tight deadlines and conflicting priorities.
Mindset: Passionate about coaching, mentoring, and fostering professional growth within the team.
All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.
Fraudulent Recruiting Disclaimer: Dover Corporation and our affiliated operating companies want to alert applicants to internet job posting fraud, where parties posing as Dover employees, recruiters, or other agents, try to engage with online candidates in an attempt to steal personal and/or financial information. We do not endorse or engage in any recruitment practices that involve payment or personal information outside of our official application and hiring process. Please verify the authenticity of an invitation to apply for a job, or for a job offer by contacting us directly through our Dover and affiliated operating company websites at https://careers.dovercorporation.com/. To learn how you can protect yourself, review our Recruitment Fraud Notice on our careers site.