{"id":3335999,"url":"https://alion.io/job/marriott-vacations-worldwide-coordinator-sales-admin-noa-jpn","title":"Coordinator Sales Admin NOA JPN","company":{"id":4791,"name":"Marriott Vacations Worldwide","domain":"mymvw.com","url":"https://alion.io/company/mymvw","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":53,"ghost_share":0,"stale_share":0.736,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tokyo, Japan"],"countries":["JP"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":23000,"max_usd":51000,"period":"year","method":"role_country_seniority_unknown","sample_n":29},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-27T13:47:51Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-01T23:04:37Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Job Summary:\nThe Sales Administrator will primarily ensure that sales administration is efficiently completed in line with the processes and policies. This position will ensure quality and compliant processes are adhered to in all areas of contract production, financing applications, payment collection, follow-up, sales status reporting and purchasers’ file maintenance. This position will ensure compliance on document processing, cash management, reporting and work on continual process enhancement at a sales administration level. It is essential for this position to work closely with Marketing & Sales, Quality Assurance, Closing teams to provide quality customer service.\nSpecific Expected Contributions:\nContract Creation:Ensure the required documents are received and signed prior to contract creation as per the Standard Operating Procedures.\nReceive and checks for legibility and accuracy of the completed Purchase Summary Worksheet and Contract documents from Sales Associates.\nFollow established operational procedures for Identity Verification and OFAC/CDC/PEP checks as required. Communicate with US MVW Legal Guidance team if further approval is needed.\nProduce prompt and accurate contract documents and provide to Sales Associates.\nCheck and print out the lead information from OTM system and enter in TSW accordingly.\n\nPost Contract Creation:\nPrepares First Day Benefit(FDB) form for every contract and ensure FDB cost is calculated accurately.\n\nEnsure all approval signatures are obtained before sending contracts for Ready to Close.\n\nResponsible to scan all Ready to Close contracts to Documentum.\n\nEnsure all contract documents are reviewed prior to execution and again following execution of the documents.\n\nPrepare Sales Conversion Report and other necessary documents to send contracts for conversion.\n\nResponsible to scan the Sales Reconciliation report together with other required documents to Documentum.\n\nCheck and prepare contracts for closing. Run Ready to Close report and submit to Closing team.\n\nResponsible for assuring all contracts are processed and batched “Ready to Close” in TSW and scanned to Documentum.\n\nCharging of Payments:\nDeposit\n\nAlt Use Plus Points\n\nPro Rate Maintenance Fee\n\nBalance Payment\n\nNeed to be familiar with each approved payment methods (credit card, tele-transfer, cheque, 12 months Installment with 0% Interest).\n\nVerify the payment status with Finance team when payment method is Tele-Transfer and cheque.\n\nEnsure the payment currency/ amount is accurate and approved by purchaser before charging the transaction.\n\nEnsure deposit charge happens only after rescission period.\n\nUpdate all payments in TSW and in Sales Reconciliation report on daily basis.\n\nCommunicate with Sales Team and Closing team on Ready to Close contracts.\n\nContract Cancellation:\nPrepare the Sales Withdrawn Advice(SWA) form for all cancelled contracts and ensure email correspondence is attached.\n\nObtain approval signatures from department head before submitting SWA form for refund process.\n\nUpdate refund transactions and change contract status in TSW. Then update changes in report.\n\nResponsible to scan all Cancelled contracts to Documentum.\n\nPrepare Cancellation report and send to Quality Assurance Manager on monthly basis.\n\nUpdate Sales team and Finance team on all cancelled contracts.\n\nReacquire Process:\nComplete the reacquire form based on the accurate information of respective contract.\n\nGeneric Expected Contributions:\n\nPerform tasks as assigned, to contribute to team, department and/or business results.\nEnsure quality contract document procedures and suggest improvements.\nHave a thorough understanding and knowledge of the product.\nEnsure contract documentation is accurate and provides correct representation.\nProtect Personally Identifiable Information (PII) as outlined by MVC Policies.\nPerform other duties as appropriate.\nEducation and Experience:\nCandidate must possess at least a Diploma or higher\nKnowledge and experience in Sales Administration is required\nAble to handle a flexible work schedule which will include weekends and nights\nExperience in high volume, fast-paced, results oriented business environments\nMarriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.","description_format":"text","description_chars":4320,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Vacation Rentals","Hotels & Resorts"],"lifecycle":[{"event":"open","at":"2026-10-27T13:47:51Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.63,"p_room":1,"age_days":4,"expected_fill_days":24,"reasons":["conf:6","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/marriott-vacations-worldwide-coordinator-sales-admin-noa-jpn","json_url":"https://alion.io/job/marriott-vacations-worldwide-coordinator-sales-admin-noa-jpn.json","meta":{"generated_at":"2026-11-02T01:32:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2407,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4791},"rest":"https://alion.io/mcp/rest/get_company?id=4791"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmarriott-vacations-worldwide-coordinator-sales-admin-noa-jpn"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmarriott-vacations-worldwide-coordinator-sales-admin-noa-jpn"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmarriott-vacations-worldwide-coordinator-sales-admin-noa-jpn"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/marriott-vacations-worldwide-coordinator-sales-admin-noa-jpn\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmarriott-vacations-worldwide-coordinator-sales-admin-noa-jpn"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3335999}},{"tool":"search_jobs","arguments":{"company":"mymvw.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3335999},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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