{"id":3485271,"url":"https://alion.io/job/marriott-vacations-worldwide-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":4791,"name":"Marriott Vacations Worldwide","domain":"mymvw.com","url":"https://alion.io/company/mymvw","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":59,"ghost_share":0,"stale_share":0.729,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":55000,"max_usd":110000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Power BI","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-29T21:34:52Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-03T17:18:41Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Education\nBachelor's degree in Business Administration, or a related discipline, preferred or at least five years’ post-study work experience.\nHigh school diploma/G.E.D. equivalent required.\nExperience\nMinimum of three years of administrative or office coordination experience, ideally within the timeshare industry.\nWork setup\n5x a week onsite/ Office hours - 8AM to 5PM \nSkills/Attributes\nAdvanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams PowerPoint, SharePoint), working knowledge of Power BI an advantage.\nDemonstrates a professional demeanor, is well-organized, an innovative thinker, and has strong attention to detail.\nExcellent organizational and time management skills to manage multiple tasks, projects, and juggle priorities.\nStrong problem-solving abilities and a proactive mindset.\nExcellent interpersonal skills to engage with cross-functional teams, customers, field leaders, and senior leaders to achieve set goals.\nAbility to work flexibly and effectively with others (team player).\nCapability to manage multiple priorities and commitments concurrently.\nProven ability to recognize and provide the appropriate level of detail required by each stakeholder.\nAbility to follow procedures accurately and consistently.\nDemonstrated critical thinking skills.\nExcellent verbal and written communication skills.\nPosition Summary\nProvide executive administrative support to the Chief Revenue Management Officer and organizational support to the Inventory Revenue Management (IRM) leadership team. Manage complex calendars, prioritize meeting requests, coordinate travel, and prepare expense reports. Serve as a central point of coordination for the executive office, facilitating timely communication with corporate, regional, and field stakeholders. Greet visitors to the IRM Executive Office and direct inquiries to appropriate contacts. Prepare correspondence, presentations, meeting materials, and other documents; maintain organized records; and process departmental invoices and contract documentation in accordance with company procedures.\nCoordinate leadership meetings, business reviews, conferences, and associated travel and logistics for the Chief Revenue Management Officer and IRM leadership. Compile inventory and revenue management business performance reports and presentation materials from information provided by the team. Prepare agendas, record meeting minutes, track action items, and coordinate follow-up with responsible stakeholders. Support departmental administrative processes, including records management, expense reporting, payroll submissions, invoices, and purchase orders, as required. Complete assignments independently with minimal direction, exercising sound judgment, discretion, and attention to detail.\nFollow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.\nExpected Contributions\nExecutive Officer Support\nManage the Chief Revenue Management Officer’s calendar and meeting schedule, prioritizing requests and resolving scheduling conflicts in alignment with business priorities.\nCoordinate travel for the Chief Revenue Management Officer, including transportation, accommodations, itineraries, meeting materials, and post-trip expense reporting in collaboration with regional and site leadership.\nPrepare and process expense reports in a timely manner,\nCoordinate complex schedules with other corporate/ regional stakeholders, including travel arrangements and logistics.\nHandle confidential information with professionalism and discretion\nCoordinate the collection and compilation of inventory and revenue management reports, business review materials, and presentations for the Chief Revenue Management Officer’s review, confirming completeness and timely submission.\nDraft and edit emails, memos, presentations, and internal communications.\nAssist with the preparation and distribution of IRM leadership, regional, and departmental communications.\nPartner with administrative colleagues and relevant departments to coordinate onboarding logistics for IRM leaders.\nAssist with the planning and coordination of meetings/ conferences.\nAttend meetings and conference calls as requested, document decisions and action items, and coordinate follow-up with responsible stakeholders.\nPrepare for scheduled visitors, including arranging hoteling space and security passes as required.\nAssist with printing and document preparation.\nIRM Team Support\nProvide administrative coordination and backup support for the IRM leadership team, in partnership with administrative colleagues and as directed by the Chief Revenue Management Officer, including:Assist with the preparation of meeting agendas and minutes.\nHelp coordinate travel planning and logistics for IRM leaders as requested.\nSupport with purchase orders, and vendor contracts as required.\n\nHelp coordinate shipment of supplies to remote staff and support internal logistics.\nPolicies and Procedures\nMaintain confidentiality of proprietary materials and information.\nProtect the privacy and security of guests and coworkers.\nFollow company and department policies and procedures.\nEnsure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.\nPerform other reasonable job duties as requested by Supervisors.\nGuest Relations\nAddress guests' service needs in a professional, positive, and timely manner.\nActively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, PLEASED, Guest Response, LEAP) to resolve issues, delight, and build trust.\nWelcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.\nAnticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.\nThank guests with genuine appreciation and provide a fond farewell.\nCommunication\nAnswer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.\nSpeak to guests and co-workers using clear, appropriate and professional language.\nPrepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.\nWorking with Others\nHandle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.\nSupport all co-workers and treat them with dignity and respect.\nDevelop and maintain positive and productive working relationships with other employees and departments.\nPartner with and assist others to promote an environment of teamwork and achieve common goals.\nPhysical Tasks\nMove, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.\nGeneral Administration\nOpen, read, and prepare answers to routine letters.\nLocate and attach appropriate files to incoming correspondence requiring replies.\nTake and distribute meeting minutes to appropriate individuals.\nHandle incoming and outgoing mail, including date stamping and distributing incoming mail (e.g., overnight mail, delivery/messenger services, First Class, Federal Express, UPS, Cablegrams, Telex, Mailgrams, Telegrams, Voicemail certified, International, and Registered).\nDocumentation/Reporting\nAssist with executive travel planning and post-trip expense reports.\nCreate and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.\nAssist with planning large corporate or field-based meetings and associated travel for executive leaders.\nAssist with compiling periodic business performance reports as requested.\nComputers/Software\nTransmit information or documents using a computer.\nPrepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.\nEnter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservation and answer inquiries from guests.\nOffice Equipment\nOperate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals.\nTransmit information or documents using mail, or facsimile machine.\nCommunication\nDocument all guest requests/complaints and communicate such to appropriate personnel for proper handling.\nGreet visitors to the IRM Executive Office and direct or escort them to specific destinations.\nMarriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.","description_format":"text","description_chars":9760,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Vacation Rentals","Hotels & Resorts"],"lifecycle":[{"event":"open","at":"2026-10-29T21:34:52Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely 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