Executive Coordinator MEA

Job Description:

Executive Support: Provide a first-class administration and support service to clients. Prepare all Corporate and Cash Expense Claim Forms and submit for approval. Calendar Management for all the clients. Finalize and block Leadership meetings & events annually.

Travel Coordination: Plan & execute complex detailed travel itineraries including all transportation lodging; obtaining all necessary travel documents. May be required to travel to off-site meeting to assist with meeting coordination.

Clients Team Effectiveness:

o Develop and maintain an effective communication link between the Leadership teams market leadership team direct reports & across various stakeholders globally and regionally across Mars. Send out communication on behalf of clients.

Team Events: Plan Leadership team events including contracting hotels ground transportation meeting facilities caterers restaurants agenda setting etc. Support with Periodic Egypt associates communication session send out invite collate presentation coordinate technology etc.

Senior Visitors: Responsible for senior visits including admin support and assistance with logistical arrangements in Dubai Saudi Kenya & Egypt - meeting bookings agenda consolidation virtual connections technology testing and catering.

Project admin support: Projects as & when needed by clients.

Events Support: Event support for associate engagement - Annual Associate Event & associate wellbeing events in collaboration with AHWB Team HR Associate Relations & Office Services team as and when required.

Collaborate and work with commercial on PO creations and follow P2P process

Liaise & collaborate with other team coordinators.

Required Experience:

Exec