Finance Manager

About the Role

We are looking for a Finance Manager to own day-to-day accounting, payroll, and statutory compliance across our Indian and US entities. This is a hands-on role - you will be in the books yourself, not just reviewing them.

You will be the single point of accountability for closing the books accurately and on time in both geographies, running payroll error-free, and ensuring we never miss a compliance deadline. You will work closely with CA firms (one advising on Indian accounting, one on US accounting) and manage AP/AR team.

We need someone genuinely detail-oriented - a person who reconciles before reporting, notices when a number looks off, and follows up until it is resolved.

Systems You Will Work With

Key Responsibilities

1. Bookkeeping & Month-End Close

• Maintain accurate, up-to-date books for the Indian entity in Zoho Books and the US entity in QuickBooks.
• Own the month-end close calendar for both entities - journal entries, accruals, prepaid amortisation, depreciation, provisions, and cut-off accuracy.
• Perform bank, credit card, vendor, customer, and inter-company reconciliations every month with zero unexplained differences.
• Handle multi-currency accounting (INR/USD), FX revaluation, and inter-company transactions between the two entities.
• Maintain a clean, well-documented chart of accounts and consistent expense classification across both books.
• Prepare monthly MIS: P&L, balance sheet, cash flow, budget vs. actuals, and departmental cost reporting.

2. Payroll

• Run end-to-end monthly payroll for India through Keka - inputs, attendance and leave data, new joiners, exits, full & final settlements, reimbursements, and variable pay.
• Manage the investment declaration and proof verification cycle, tax computation for employees, and Form 16 issuance.
• Coordinate US payroll processing using Gusto including federal and state withholding, quarterly filings, and year-end W-2s.
• Ensure payroll accounting entries flow correctly into Zoho Books and QuickBooks, and reconcile payroll registers to the GL every month.
• Maintain confidentiality of all compensation data without exception.

3. India Statutory Compliance

• GST: GSTR-1, GSTR-3B, GSTR-9/9C, ITC reconciliation against GSTR-2B, reverse charge, e-invoicing and e-way bills where applicable.
• TDS/TCS: Monthly deposits, quarterly returns (24Q, 26Q, 27Q), Form 16/16A issuance, lower deduction certificates, and TRACES defaults resolution.
• Payroll statutory: PF (EPFO ECR), ESIC, Professional Tax, Labour Welfare Fund, gratuity, and bonus.
• Income tax: Advance tax computation, ITR filing support, tax audit and Form 3CD schedules.
• Cross-border: Form 15CA/15CB for foreign remittances, FEMA/RBI reporting, FIRC/BRC tracking, and transfer pricing documentation (Form 3CEB) for inter-company transactions.
• Corporate: ROC filings (AOC-4, MGT-7, DIR-3 KYC), statutory registers, MSME-1, and Section 43B(h) MSME payment tracking.

4. US Compliance

• Federal and state payroll tax filings - Forms 941, 940, W-2, W-4, and state equivalents.
• 1099-NEC/1099-MISC preparation and filing for contractors.
• State registrations, annual reports, and franchise tax (including Delaware, if applicable).
• Sales tax nexus monitoring, registration, and filings in applicable states.
• Support corporate tax filings (Form 1120, Form 5472 for foreign-owned entities) in coordination with our US-accounting advisory firm.
• Maintain W-9/W-8BEN documentation for all vendors and contractors.

5. Team & Process Ownership

• Supervise and review the work of team members.
• Own the AP cycle end-to-end: vendor onboarding and verification, PO/invoice matching, approval workflow, payment runs, and vendor ageing.
• Own the AR cycle: invoicing accuracy, collections follow-up, receivables ageing, and revenue recognition.
• Build and document repeatable checklists and SOPs for close, payroll, and compliance so nothing depends on memory.
• Strengthen internal controls - maker-checker on payments, approval limits, and audit trails.

6. Audit & Advisor Coordination

• Serve as the primary point of contact for both external CA firms.
• Prepare and deliver audit schedules, reconciliations, and supporting documentation on time.
• Close out audit observations and implement recommended process improvements.
• Escalate judgment calls and treatment questions to the right advisor rather than deciding in isolation.

7. Cash & Controls

• Manage daily cash position, bank balances, and short-term cash flow forecasting across both entities.
• Track burn, runway, and working capital; flag variances and risks early.
• Maintain a compliance calendar covering every India and US due date, with reminders set well ahead of deadlines.

Required Qualifications

• CA Inter (Intermediate) cleared - mandatory.
• Minimum 8 years of hands-on accounting and finance experience, including at least 2 years at a manager or team-lead level.
• Demonstrated experience managing books for both an Indian and a US entity (or comparable exposure to US GAAP and US compliance).
• Strong working knowledge of Zoho Books and QuickBooks Online; comfort with Keka or a similar HRMS/payroll platform.
• Independent, end-to-end ownership of Indian payroll and payroll statutory compliance.
• Deep, current knowledge of GST, TDS, PF, ESIC, PT, Companies Act filings, and income tax compliance.
• Working knowledge of US payroll taxes, 1099 filings, state registrations, and sales tax.
• Advanced Excel/Google Sheets - pivot tables, lookups, and building clean reconciliation workbooks.
• Excellent written and verbal English, sufficient to correspond directly with US-based stakeholders and auditors.

What We're Looking For in the Person

• Detail-oriented to a fault. You reconcile before you report. A ₹500 difference bothers you until you find it.
• Deadline-driven. Statutory dates are non-negotiable in your world, and you plan backwards from them.
• Self-directed. You do not need to be reminded to file, close, or follow up.
• Clear communicator. You explain numbers to non-finance people without jargon and ask advisors precise questions.
• Discreet. You handle payroll and financial data with complete confidentiality.
• Process-minded. You would rather fix the workflow than repeat the same manual fix every month.