{"id":2146086,"url":"https://alion.io/job/mas-sales-administrative-assistant","title":"Sales Administrative Assistant","company":{"id":32656,"name":"MAS","domain":"mas.ai","url":"https://alion.io/company/mas","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hillside, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":80000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-01T15:57:24Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-15T12:06:53Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Midwest Applied Solutions is a premier independent HVAC Equipment and Solutions provider in Illinois. Our sales territory includes Chicagoland and Central Illinois. We have 54 employees and represent over 30 equipment manufacturers, offering innovative systems with a flexibility of equipment and solutions to best match each application. We work with industry professionals and end users from the conceptual stage of projects to provide energy efficient, value-added solutions to their complex problems.\nOur overall mission is simple: we want to create value and make a difference every day in our journey to be the best HVAC sales and service organization in the Midwest. We believe we can succeed in that mission by being the BEST provider for our clients, the BEST partner for manufacturers, and the BEST company for our employees.\nSales Administrative Assistant \nMidwest Applied Solutions | Hillside, IL 60162 \nPosition Overview \n\nJob title \n\nSales Administrative Assistant \n\nDepartment \n\nSales \n\nReports to \n\nOffice Manager, and Lead Project Manager \n\nLocation \n\nHillside, IL 60162 - in office \n\nEmployment type \n\nFull-time, salaried, exempt status \n\nSchedule \n\nMonday-Friday, 8:00 a.m. - 5:00 p.m. \n\nAbout Midwest Applied Solutions \nMidwest Applied Solutions is a premier independent HVAC Equipment and Solutions provider in Illinois. Our sales territory includes Chicagoland and Central Illinois. We have 54 employees and represent over 30 equipment manufacturers, offering innovative systems with a flexibility of equipment and solutions to best match each application. We work with industry professionals and end users from the conceptual stage of projects to provide energy efficient, value-added solutions to their complex problems. \nOur overall mission is simple: we want to create value and make a difference every day in our journey to be the best HVAC sales and service organization in the Midwest. We believe we can succeed in that mission by being the BEST provider for our clients, the BEST partner for manufacturers, and the BEST company for our employees. \nRole Summary \nThe Sales Administrative Assistant supports the sales team with the administrative work that keeps it moving. The role centers on three areas: preparing expense reports, planning customer and industry events, and assisting our sales engineers and project managers with order and project paperwork. It is a strong fit for an organized, detail-minded person who likes variety and wants to learn the HVAC business. \nKey Responsibilities \nExpense Reports \nCollect receipts and prepare expense reports for sales leadership \nAssistall sales peoplein reviewingexpense reportsand submittingon time per company policy \nEvent Planning \nPlan and coordinate customer events such as lunch-and-learns, manufacturer training sessions, trade shows, and outings \nBook venues and catering; manage invitations, registrations, and event budgets \nCoordinate with manufacturers on co-sponsored events and promotional materials \nTrack attendance and helpsales reps with post-event follow-up \nGeneral Sales and Office Support \nAnswer phones and overall customer service and support \nHandle other administrative tasks as needed \nSecondary Responsibilities \nProject Management Support \nAssistproject managerswith submittals, O&M manuals, and closeout packages \nHelp track order status, lead times, and shipments, and keep project files current \nEnter and update data in the ERP/CRM system \nProvide backup coverage for project administrators on customer calls and inquiries \nQualifications \nRequired \nHigh school diploma or equivalent \n1-2 years of administrative, office, or customer service experience \nProficiencywith Microsoft Office, especially Excel, Word, and Outlook \nStrong organizational skills and comfort juggling several tasks at once \nPreferred \nAssociate's degree in business or a related field \nExperience with expensereports \nExperience planning or coordinating events \nExposure to HVAC, construction, or industrial distribution \nSkills and Competencies \nAccuracy: catches errors in numbers, receipts, and paperwork before they go out \nOrganization: manages many open tasks and deadlines at once without dropping details \nCommunication: clear, professional, and prompt with customers, reps, and manufacturers \nOwnership: follows issues through to resolution rather than passing them along \nAdaptability: comfortable with changing priorities in a growing company \nTeam focus: supports sales, project administration, and accounting as one team \nWork Environment \nOffice-based role with extended periods at a computer and on the phone. Occasional visits to parts department, or event venues may be required. Must be able to lift up to 25 lbs occasionally. \nCompensation and Benefits \nSalary range: $50,000-60,000per year, based on experience \nHealth, dental, and vision insurance \n401(k) with company match \nPaid time off and paid holidays \nGrowth opportunities as MAS expands \nEqual Opportunity Statement \nMidwest Applied Solutions is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by law. \nEmployment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.\nSalary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.","description_format":"text","description_chars":5845,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Growth opportunities","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-09T04:25:02Z"}],"visa":[],"liveness":{"score":69,"band":"ok","label":"Likely open","p_open":1,"p_active":0.763,"p_room":0.9,"age_days":13,"expected_fill_days":33,"reasons":["conf:1","win:mid"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/mas-sales-administrative-assistant","json_url":"https://alion.io/job/mas-sales-administrative-assistant.json","meta":{"generated_at":"2026-10-15T14:30:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22198,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":32656},"rest":"https://alion.io/mcp/rest/get_company?id=32656"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmas-sales-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmas-sales-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmas-sales-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mas-sales-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmas-sales-administrative-assistant"}]}