{"id":3355869,"url":"https://alion.io/job/mass-general-brigham-administrative-assistant-senior-3","title":"Administrative Assistant, Senior","company":{"id":5797,"name":"Mass General Brigham","domain":"massgeneralbrigham.org","url":"https://alion.io/company/massgeneralbrigham","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":120,"ghost_share":0,"stale_share":0.658,"repost_share":0.008,"time_to_fill_p50_days":24,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":29,"currency":"USD","period":"hour","gross":null,"usd_annual":58000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-27T19:54:41Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-05T06:39:26Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Site: The Brigham and Women's Hospital, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.\nJob Summary\nSummaryThis position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.\nDoes this position require Patient Care? No\nEssential Functions\n-Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.\n-Prepare, review, and edit reports, presentations, and other documents.\n-Handle incoming and outgoing correspondence, including emails, letters, and phone calls.\n-Organize and maintain office files, both electronic and physical.\n-Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.\n-Arrange logistics for internal and external meetings, including room bookings and catering.\n-Serve as the primary point of contact between executives and internal/external stakeholders.\n-Draft and distribute memos, announcements, and other communications as directed.\n-Oversee office supplies inventory, ordering, and distribution.\n-Ensure office equipment is properly maintained and serviced.\n-Coordinate with IT for technical support and equipment needs.\n-Assist in the planning and execution of special projects and events.\n-Monitor project time lines and ensure deadlines are met.\n Qualifications\nEducation\nHigh School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred\nCan this role accept experience in lieu of a degree?\nNo\nExperience\nExperience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred\nKnowledge, Skills and Abilities\n- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). \n- Excellent verbal and written communication skills. \n- Strong organizational and multitasking abilities. \n- Ability to work independently with minimal supervision. \n- Strong attention to detail and problem-solving skills. \n- Familiarity with hospital administration processes and healthcare regulations. \n- Professional demeanor and ability to interact effectively with all levels of staff.\n Additional Job Details (if applicable)\nIdeal candidates are proactive, detail-oriented professionals who thrive in a fast-paced environment and enjoy balancing high-level administrative support with day-to-day operational responsibilities.\nThis hybrid position offers 4 days onsite and 1 day remote (subject to change based on departmental/organizational needs), providing flexibility while maintaining meaningful connections with colleagues.\nShift Schedule\n7:30AM - 4:00PM \nPhysical Requirements\nStanding Occasionally (3-33%) \nWalking Occasionally (3-33%) \nSitting Constantly (67-100%) \nLifting Occasionally (3-33%) 20lbs - 50lbs \nCarrying Occasionally (3-33%) 20lbs - 50lbs \nPushing Rarely (Less than 2%) \nPulling Rarely (Less than 2%) \nClimbing Rarely (Less than 2%) \nBalancing Occasionally (3-33%) \nStooping Occasionally (3-33%) \nKneeling Rarely (Less than 2%) \nCrouching Rarely (Less than 2%) \nCrawling Rarely (Less than 2%) \nReaching Occasionally (3-33%) \nGross Manipulation (Handling) Constantly (67-100%) \nFine Manipulation (Fingering) Frequently (34-66%) \nFeeling Constantly (67-100%) \nFoot Use Rarely (Less than 2%) \nVision - Far Constantly (67-100%) \nVision - Near Constantly (67-100%) \nTalking Constantly (67-100%) \nHearing Constantly (67-100%) \nRemote Type\nHybridWork Location\n75 Francis StreetScheduled Weekly Hours\n40Employee Type\nRegular Work Shift\nDay (United States of America)Pay Range\n$20.84 - $29.79/HourlyGrade\n4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement:\n2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework\nAt Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.","description_format":"text","description_chars":6847,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Health Systems","Health Insurance & Benefits"],"lifecycle":[{"event":"open","at":"2026-10-27T19:54:41Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 70","filings_12m":70,"filings_prev_12m":61,"green_card_filings_12m":0,"median_offered_wage_usd":87500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":56,"band":"ok","label":"Likely open","p_open":1,"p_active":0.627,"p_room":0.9,"age_days":8,"expected_fill_days":24,"reasons":["conf:2","stale_co","velocity","win:mid","comp:brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":58000,"is_top_pay":false},"html_url":"https://alion.io/job/mass-general-brigham-administrative-assistant-senior-3","json_url":"https://alion.io/job/mass-general-brigham-administrative-assistant-senior-3.json","meta":{"generated_at":"2026-11-05T06:45:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8417,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5797},"rest":"https://alion.io/mcp/rest/get_company?id=5797"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmass-general-brigham-administrative-assistant-senior-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmass-general-brigham-administrative-assistant-senior-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmass-general-brigham-administrative-assistant-senior-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mass-general-brigham-administrative-assistant-senior-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmass-general-brigham-administrative-assistant-senior-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3355869}},{"tool":"search_jobs","arguments":{"company":"massgeneralbrigham.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3355869},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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