{"id":3746291,"url":"https://alion.io/job/massachusetts-school-building-authority-project-coordinator","title":"Project Coordinator","company":{"id":679505,"name":"Massachusetts School Building Authority","domain":"massschoolbuildings.org","url":"https://alion.io/company/massschoolbuildings","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":100,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":68800,"max":75675,"currency":"USD","period":"year","gross":null,"usd_annual":75675},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-02T20:45:10Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-10T16:41:47Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Job Title: Project Coordinator (2 Positions)\nDepartment: Capital Planning\nReports To: Program Manager\nFLSA: Non-Exempt\nGrade: 8\nJOB SUMMARY\nThe MSBA’s Program Team supports the administration of procedures for districts to file a Statement of Interest (SOI), meet the requirements of the Eligibility Period, and adhere to the timelines and deliverables for the Feasibility Study/Schematic Design and Construction Administration phases.\nThe Project Coordinator reports to the Program Managers and works with the Director of Program Management to interact and manage all internal and external reporting and communicating for the Capital Planning Department.\nThe Project Coordinator administers all Capital Planning processes and procedures associated with the MSBA grant program.\nThe Project Coordinator will assist the Program Managers with the management of multiple proposed and MSBA approved building projects through project completion and closeout.\nThe Project Coordinator participates in district communication and supports the Team’s review and processing of district submittals for both the Accelerated Repair Program and the Core Program.\nESSENTIAL FUNCTIONS AND RESPONSIBILITIES\nServe as an initial point of contact for local officials regarding the MSBA grant program process. \nTrack all correspondence for assigned projects between the MSBA and school districts. \nAssist with Statements of Interest communications and the review of incoming Statements of Interest submittals to the MSBA for the Accelerated Repair Program and the Core Program \nMonitor the progress of school districts invited into the Accelerated Repair and Core Programs. Report on issues impacting school districts while completing processes in accordance with the established timelines, and work with others to remedy complications as appropriate. \nEnsure all project activities are coordinated between local officials and the MSBA departments, as appropriate. \nPrepare written correspondence, letters, and/or e-mails to school districts. \nMeet and communicate with local school and municipal officials during the planning, study, and construction of approved school projects. Guide meetings to explain and maintain schedule and budget and ensure compliance with MSBA guidelines and funding agreements. \nSupport the intake and administration of Capital Planning’s mail logging for incoming and outgoing correspondence in MSBA and Capital Planning systems, as well as distribution for the department. \nCoordinate between MSBA project managers and local officials regarding the selection of project consultants in accordance with MA state law and MSBA program regulations and enter executed contracts and amendments into the MSBA system to support the reimbursement process. \nParticipate in administering meetings necessary to support consultant selection such as the OPM Review Panel and/or the Designer Selection Panel. \nAssist in the review and preparation of funding agreements, schedules, and change order reviews. \nAssist Project Managers in the review of feasibility studies and completion of schematic designs in accordance with the budget and schedule agreed upon in the Feasibility Study Agreement. \nSupport districts approaching the Facilities Assessment Subcommittee meetings for review of preferred solutions for proposed projects. \nSchedule and occasionally participate in project site visits. \nProvide as requested support to Senior Project Coordinators, Program Managers, Capital Program Managers/Senior Capital Program Managers, Director of Program Management, Director of Project Management, and Director of Capital Planning. \nRespond to employee and management inquiries as needed. \nPerform other duties as assigned. \nREQUIRED EDUCATION, KNOWLEDGE AND SKILLS\nBachelor’s degree in a related field. \n1-2 years professional and business administrative experience. \nStrong verbal and written communication skills. Demonstrated ability to gather, analyze, and present complex information in a clear, concise and understandable manner. Excellent interpersonal skills and phone etiquette. \nAbility to provide high level customer service to local officials, in a professional, service oriented, and respectful manner. \nAbility to multitask and prioritize using strong organizational skills. \nAbility to work both independently and as part of a team. \nAbility to maintain confidentiality regarding sensitive information at every level. \nProficiency in Microsoft Office 365 software applications, including Excel, PowerPoint, Word, Teams, and Outlook. Experience with SharePoint or similar file sharing platform. \nAbility to work in-office at least 2 days per week.\nAbility and willingness to occasionally travel to project sites. \nPREFERRED EDUCATION, KNOWLEDGE AND SKILLS\nApplicable project management and/or program experience preferred.\nKnowledge of Massachusetts municipal government, as well as experience working with federal, state, county, or local government highly preferred.","description_format":"text","description_chars":4974,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Digital Government","Construction"],"lifecycle":[{"event":"open","at":"2026-11-04T13:30:44Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":82500,"route":null,"cap_exempt":false,"checked_at":"2026-11-10T11:34:35+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":7,"expected_fill_days":29,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-11-10T06:52:35Z"},"pay":{"stated_usd_annual":75675,"is_top_pay":true},"html_url":"https://alion.io/job/massachusetts-school-building-authority-project-coordinator","json_url":"https://alion.io/job/massachusetts-school-building-authority-project-coordinator.json","meta":{"generated_at":"2026-11-10T18:59:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9596,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":679505},"rest":"https://alion.io/mcp/rest/get_company?id=679505"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmassachusetts-school-building-authority-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmassachusetts-school-building-authority-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmassachusetts-school-building-authority-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/massachusetts-school-building-authority-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmassachusetts-school-building-authority-project-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3746291}},{"tool":"search_jobs","arguments":{"company":"massschoolbuildings.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3746291},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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