{"id":3658372,"url":"https://alion.io/job/matx-office-coordinator","title":"Office Coordinator","company":{"id":1776304,"name":"MatX","domain":"matx.com","url":"https://alion.io/company/matx-com","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":75,"open_postings":13,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":36,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mountain View, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":160000,"max":170000,"currency":"USD","period":"year","gross":null,"usd_annual":170000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Wi-Fi","optional":false}],"status":"live","first_seen_at":"2026-11-03T00:16:01Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-05T02:49:19Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"What MatX Is Building\nMatX's mission is to make the world's best AI models run as efficiently as allowed by physics, bringing the world years ahead in AI quality and availability.\nAs Office Coordinator, you will keep the MatX office running smoothly and make it a place people enjoy working in. You will handle daily operations, the kitchen, events, new hire onboarding and offboarding, invoices, vendors, and office projects. This is an on-site role for someone who is organized, proactive, and comfortable juggling many tasks at once.\nWhat You'll Do Here\nManage incoming and outgoing mail, packages, and deliveries\n\nKeep meeting rooms clean, organized, and ready for use\n\nMonitor daily office needs and make sure essential supplies are available\n\nCoordinate with building management on office access and visitor procedures\n\nMaintain a clean, organized, and well-stocked kitchen\n\nOrder snacks, drinks, coffee, and kitchen essentials based on employee preferences\n\nMonitor inventory and replenish kitchen and office supplies\n\nCoordinate breakfast orders, deliveries, and setup\n\nOrganize happy hours, team-building activities, and other employee events\n\nCoordinate food, drinks, vendors, setup, and cleanup\n\nArrange photography, camera setup, and video recording when needed\n\nCoordinate annual gifts, holiday celebrations, and special occasions\n\nSupport a welcoming office environment and strong team culture\n\nPrepare desks, workspaces, and office supplies before new employees arrive\n\nWelcome new hires, give office tours, and introduce colleagues\n\nCoordinate with IT to prepare laptops, monitors, and accessories\n\nWork with IT and People to make sure accounts and system access are ready on day one\n\nManage badges, keys, and employee access permissions\n\nCoordinate equipment collection and access removal for departing employees\n\nCollect, review, and organize vendor invoices\n\nTrack invoices and coordinate with Finance to ensure timely payment\n\nMaintain records of vendors, orders, and office-related expenses\n\nWho You Are\nAt least 2 years of experience in office administration, office coordination, hospitality, or a related role\n\nStrong organizational skills and attention to detail\n\nClear written and verbal communication, with a friendly, professional manner\n\nAbility to manage multiple tasks and follow through on open items with vendors and teams\n\nComfort working with invoices, expense records, and basic spreadsheets\n\nAbility to lift and carry packages and supplies up to [25] pounds, with or without reasonable accommodation\n\nExperience in a startup or fast-growing technology company\n\nExperience planning company events\n\nFamiliarity with onboarding and offboarding processes, including coordination with IT and People teams\n\nCompensation\nThe US pay for this full-time position is determined based on a variety of factors including role, experience, location, job-related skills, and relevant education and training. Career length is only a guideline for compensation.\n$160K- $170K +Equity\nWhat We Offer\nTime off: 4 weeks PTO (accrued) + 12 company Holidays + up to 3 weeks remote work\n\nHealth: Company-subsidized Medical (Kaiser or Anthem) for employees & dependents, Guardian Dental and Vision insurances for employee & dependents, and life insurance (employee only), plus HSA and FSA offerings via Lively.\n\nFinancial Security: Choose from Roth or pre-tax 401K (or both) with a 5% company contribution (even if you don't contribute), 100% company-paid life insurance (up to $300K), long-term disability and travel insurance.\n\nProfessional Development: $1500 per year Professional Development Budget\n\nTeam Meals: MatX provides onsite team lunch & dinner Monday - Friday, with your choice of ordering via WeBox, Specialty’s or via our reimbursement system\n\nCommute on Us: We pay 100% for your daily commute. Commute via our company rideshare account, reimburse public transportation, or get a Fasttrak card (or all three)\n\nMatX E[x]tras: $50/mo to use on the perk you value most\n\nCell & Internet Reimbursement: $35/mo for cellular and $40/mo for wifi\n\nRemote Home Setup: Use our Amazon business account for up to $1000 in office setup purchases.\n\nMental Wellbeing: 100% paid mental health benefit via SpringHealth and Guardian EAP.\n\nSupport to Parents: Up to 12 weeks paid parental leave regardless of path to parenthood, 10 weeks pregnancy disability leave, flexible return-to-work hours, and a $6K Family Fund to cover fertility, surrogacy, adoption, menopausal health, preservation, family counseling and more.\n\nAs part of our dedication to the diversity of our team and our focus on creating an inviting and inclusive work experience, MatX is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, physical or mental disability, medical condition, marital/domestic partner status, military and veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.\n---------\nThis position requires access to information that is subject to U.S. export controls. This offer of employment is contingent upon the applicant's capacity to perform job functions in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities.\n--------\nMatX does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or People team and any resumes submitted are deemed to be the property of MatX.","description_format":"text","description_chars":5787,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Company events","Equity","Internet reimbursement","Life insurance","Parental leave","Professional development","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["AI Chips & Accelerators"],"lifecycle":[{"event":"open","at":"2026-11-03T02:58:48Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 8","filings_12m":8,"filings_prev_12m":7,"green_card_filings_12m":0,"median_offered_wage_usd":206250,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":36,"reasons":["conf:3","stale_co","velocity","win:early","comp:junior"],"computed_at":"2026-11-04T06:34:25Z"},"pay":{"stated_usd_annual":170000,"is_top_pay":true},"html_url":"https://alion.io/job/matx-office-coordinator","json_url":"https://alion.io/job/matx-office-coordinator.json","meta":{"generated_at":"2026-11-05T03:54:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5054,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1776304},"rest":"https://alion.io/mcp/rest/get_company?id=1776304"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmatx-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmatx-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmatx-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/matx-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmatx-office-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3658372}},{"tool":"search_jobs","arguments":{"company":"matx.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3658372},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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