{"id":2847772,"url":"https://alion.io/job/maven-robotics-executive-assistant","title":"Executive Assistant","company":{"id":678672,"name":"Maven Robotics","domain":"mavenrobotics.ai","url":"https://alion.io/company/mavenrobotics","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":11,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":546,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Santa Clara, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":66000,"max_usd":132000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1667},"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-19T08:46:09Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-25T09:59:31Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"About Maven\nMaven Robotics designs, builds, and deploys intelligent robotics for logistics and manufacturing. Maven is building the first general-purpose robotics system for industrial work. Our mission is to activate autonomous labor at scale and build toward infinitely elastic industrial capacity. We’re a team of engineers, researchers, and operators who have spent our careers working on the hardest problems in AI, robotics, engineering, and autonomous systems. We work at the intersection of advanced research and real-world engineering, turning ideas into prototypes and deployed systems.\nAt Maven, we build around the realities of industrial work. The robots are designed from first principles for complex physical environments and rigorous commercial standards. They master real tasks that deliver immediate impact, industrial-grade reliability, and intelligence that compounds at scale. We’re growing an ambitious team of people who think in systems, move quickly, and are builders at heart.\nAbout the Role\nAs an Executive Assistant at Maven Robotics, you will partner closely with and provide high-level support to our CEO, with the potential to expand support to our CFO over time. We're looking for more than someone who can manage administrative tasks-we're looking for a trusted strategic partner who brings positive energy, exceptional organization, and a genuine passion for making things run better.\nThe ideal candidate is optimistic, proactive, resourceful, and energized by bringing structure to a fast-moving environment. You naturally anticipate needs, enjoy building processes from the ground up, and take pride in creating organization out of ambiguity. This is a highly visible, high-trust role for someone who thrives in a dynamic startup, approaches challenges with a can-do attitude, and enjoys wearing multiple hats across executive support, special projects, and office operations.\nWhat You’ll Do\nAct as a strategic partner to the CEO, understanding priorities, anticipating needs, and ensuring time and attention are focused on the highest-impact work\nOwn complex executive calendars and inbox management, proactively managing scheduling, communications, priorities, and follow-ups\nCoordinate meetings, travel, agendas, and logistics while anticipating needs and resolving issues before they become blockers\nServe as a trusted point of contact for employees, candidates, investors, partners, and external stakeholders, handling sensitive information with professionalism and discretion\nBuild and improve processes, systems, and workflows that bring greater organization, efficiency, and consistency to executive and day-to-day operations\nSupport office management and workplace operations, including vendors, supplies, team meals, visitors, and other needs to keep the office running smoothly\nTake ownership of special projects and operational needs, bringing structure, creativity, and practical solutions to ambiguous problems\nWhat We’re Looking For\n6+ years of Executive Assistant experience, including significant experience supporting C-level or senior executives, preferably in a technology company or technical environment\nAn upbeat, optimistic, and energetic personality with a genuine enthusiasm for helping others, solving problems, and contributing to a positive team environment\nA passion for organization and process improvement-you love creating structure, building systems, and finding smarter, more efficient ways to get things done\nDemonstrated ability to operate as a strategic partner, anticipating needs, understanding the bigger picture, and exercising independent judgment\nExceptional organizational and time-management skills, with experience managing complex calendars, executive inboxes, and rapidly changing priorities\nExcellent written and verbal communication skills, with a warm, approachable, and professional communication style\nA proactive, resourceful, and can-do attitude with a strong sense of ownership and the ability to remain adaptable and solutions-oriented in a fast-paced environment\nAbility to work onsite in Santa Clara, CA\nNice to Have\nPrevious support for a founder, CEO, or multiple senior executives\nBackground in an early-stage or high-growth startup environment\nFamiliarity with robotics, AI, hardware, or another deeply technical industry\nExposure to office management, workplace operations, or vendor coordination\nA track record of building processes and bringing structure to fast-moving environments\nEqual Opportunity\nMaven Robotics is an equal opportunity employer. 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