{"id":2201441,"url":"https://alion.io/job/maxcyte-operations-administrative-assistant","title":"Operations Administrative Assistant","company":{"id":2127750,"name":"MaxCyte","domain":"maxcyte.com","url":"https://alion.io/company/maxcyte","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Rockville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":61000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3204},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T20:55:10Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T02:03:30Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Description\nThe Operations Administrative Assistant is responsible for purchasing materials and services for the Operations, Quality, Facilities and Engineering groups. This individual works under general supervision.\nJob Responsibilities:\nManage supplier relationships by obtaining quotes, monitoring lead times, placing purchase orders, tracking deliveries, and resolving supplier performance and order-related issues.\nProcure inventory materials required to support manufacturing, operations, and engineering activities while ensuring timely availability and adherence to budget and supply requirements.\nProcure indirect materials, MRO (Maintenance, Repair, and Operations) supplies, and operational consumables, including gowning, cleaning supplies, labels, hardware, tools, office supplies, and related items.\nCreate, maintain, and update supplier records in NetSuite, ensuring accurate vendor information, contact details, and system data integrity.\nTrack open purchase orders and proactively follow up with suppliers to ensure on-time delivery, communicating material status, delays, and risks to internal stakeholders.\nCoordinate inventory cycle counts with warehouse personnel and assist in investigating and reconciling inventory discrepancies to maintain inventory accuracy.\nSupport resolution of receiving discrepancies, invoice issues, and supplier-related concerns by coordinating with suppliers, Finance, Warehouse, and internal stakeholders to achieve timely resolution.\nGenerate and maintain purchasing, inventory, and supplier performance reports, maintain organized purchasing documentation, and ensure compliance with all applicable company policies related to quality, health, safety, and environmental requirements.\nRequirements\nAssociate’s/Bachelor’s degree and a minimum of 2 years of purchasing experience; or equivalent\nExperience working in a procurement role creating Purchase Orders \nExperience with NetSuite or similar ERP system is preferred\nProficient in computer programs including MS Office [Outlook, Word, PowerPoint, and Excel]\nAbility to exercise considerable discretion, judgment, tact, and diplomacy and maintains confidentiality\nStrong communication skills; verbal, listening, and writing\nHighly organized, detail oriented, ability to multi-task and shift priorities\nAbility to work under pressure and meet deadlines\nAbility to work independently with minimal supervision and work in a team environment \nProactive problem solving and strong time management skills with the ability to manage changing priorities\nMaxCyte offers a base salary, annual bonus, and equity. MaxCyte also offers a comprehensive benefits package including health, dental, vision, life, and disability insurance and generous time off.\nMaxCyte is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status","description_format":"text","description_chars":3071,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cell & Gene Therapy","Bioprocessing"],"lifecycle":[{"event":"open","at":"2026-10-09T21:21:44Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1 · green card filings: 1","filings_12m":1,"filings_prev_12m":3,"green_card_filings_12m":1,"median_offered_wage_usd":125000,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":29,"reasons":["conf:4","win:early","comp:junior"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/maxcyte-operations-administrative-assistant","json_url":"https://alion.io/job/maxcyte-operations-administrative-assistant.json","meta":{"generated_at":"2026-10-12T11:58:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18717,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2127750},"rest":"https://alion.io/mcp/rest/get_company?id=2127750"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmaxcyte-operations-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmaxcyte-operations-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmaxcyte-operations-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/maxcyte-operations-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmaxcyte-operations-administrative-assistant"}]}