{"id":986052,"url":"https://alion.io/job/mayer-llp-collections-coordinator","title":"Collections Coordinator","company":{"id":678691,"name":"Mayer LLP","domain":"mayerllp.com","url":"https://alion.io/company/mayerllp","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":70,"open_postings":16,"ghost_share":0.5,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-26T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":55000,"currency":"USD","period":"year","gross":null,"usd_annual":55000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-16T21:33:04Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-09-26T23:42:47Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":9},"description":"At Mayer LLP, we believe in doing law differently - with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.\nResponsibilities\nPartner with attorneys on collection efforts while maintaining client relationships\nContact clients regarding past due accounts until payment is received\nDocument client activity/communications\nMonitor accounts receivable for disputed line items\nPrepare and submit appeals to clients, ensuring all appeals are responded to by client deadlines\nWork with billing coordinators to ensure bills are sent according to client requirements\nReview and track appeals, respond to appeals, and make recommendations for how to improve the appeals process\nCommunicate with attorneys, paralegals, secretaries, clients, and staff, to ensure that the appeals process runs efficiently and effectively\nAssist Billing team as needed\nOther duties as assigned\nExperience\nMinimum of 2 years of billing experience in a professional services environment\nPrior legal billing experience, particularly in a large firm billing for multiple attorneys, is preferred\nProficiency in legal billing software, with a preference for Coyote Analytics\nStrong proficiency in Outlook, Word, and Excel\nExcellent problem-solving abilities, with the capability to quickly identify and resolve issues\nUnderstanding of general accounting concepts\nExcellent communication skills and the ability to work effectively with personnel at all levels via phone and email \nAttention to detail and a commitment to maintaining accuracy\nCollaborate and change Timekeeper Issue with Rate Structure Changes\nSend, Receive, Edit and Train on Prebills for the attorneys\nUnderstanding Client Guidelines with UTBMS Task, Expense and Fee Codes\nEnsure that task codes used for each billing entry come from the UTBMS code set for the relevant practice area\nTechnology\nMayer LLP has implemented the following technology platforms:\nWestlaw\nHarvey AI\nCoyote\nPointOne\niManage \nBenefits\nFull suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm\n10 company holidays + 4 early release days\n16 PTO days\n401k + firm match based on previous year revenue. Historically we have matched 25% up to 6% of the employee contribution\nDiscretionary year end bonus\nEmployee referral bonus ($2000 - $4000)","description_format":"text","description_chars":2996,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate"],"lifecycle":[{"event":"open","at":"2026-09-16T23:40:50Z"}],"liveness":{"score":57,"band":"ok","label":"Likely open","p_open":1,"p_active":0.571,"p_room":1,"age_days":9,"expected_fill_days":33,"reasons":["conf:2","stale_co","win:early","comp:junior"],"computed_at":"2026-09-26T05:45:00Z"},"pay":{"stated_usd_annual":55000,"is_top_pay":false},"html_url":"https://alion.io/job/mayer-llp-collections-coordinator","json_url":"https://alion.io/job/mayer-llp-collections-coordinator.json","meta":{"generated_at":"2026-09-27T00:43:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":653,"day_limit":5000,"remaining_today":4347,"minute_limit":60,"resets_at":"2026-09-28T00:00:00Z"}}}