{"id":1631516,"url":"https://alion.io/job/mayinstitute-administrative-assistant","title":"Administrative Assistant","company":{"id":2539900,"name":"May Institute","domain":"mayinstitute.org","url":"https://alion.io/company/mayinstitute","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"A","score":100,"open_postings":30,"ghost_share":0,"stale_share":0.033,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Randolph, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":21,"max":22,"currency":"USD","period":"hour","gross":null,"usd_annual":44000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-09-28T04:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-21T17:40:33Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":23},"description":"Administrative Assistant| ABA Center\nRandolph, MA | Full Time\n\nAre you an administrative wizard? May Institute’s team is looking for you! We are hiring an Administrative Assistant who will be a critical partner in ensuring our team’s continued success in our ABA Center in Randolph, MA. \nWe're looking for a talented administrator to collaborate with internal and external partners, juggle competing tasks, and add a dash of creativity to their daily work. If you thrive in a fast-paced environment, love solving puzzles, and high-five yourself when you complete a task, then you're exactly who we're looking for! This is also an excellent opportunity to learn about our team and organization while pursuing your supported career growth. \n\nWhat You'll Do\nMaintain and organize data to ensure accurate reporting and tracking\nAnswers phone, forwards calls, and takes messages as needed\nGreets visitors and directs them as appropriate\nPrepare outgoing mailings, including certified mail and overnight packages \nMake photocopies and transmit faxes as requested\nEnsures that all office equipment is in working condition\nTrack, order, and distribute office supplies and beverage supplies\nMaintain a clean, organized, and sanitary clinical environment through the completion of daily, weekly, and monthly facility maintenance and cleaning tasks.\nEnsure a safe and secure program environment by conducting monthly safety inspections, coordinating emergency preparedness activities, and overseeing required emergency drills.\nManage daily staff and client scheduling to support efficient center operations, maintain appropriate coverage, and address staffing needs in real time.\nProvide direct clinical support and session coverage as needed to ensure continuity of services and minimize disruptions to client programming.\nCoordinate transportation services with external vendors, families, and staff to support timely and reliable client arrivals, departures, and schedule changes.\n\nWhat you'll Bring\n2+ years of experience working in an administrative capacity\nAssociates or Bachelor’s degree preferred, or equivalent work experience\nModerate to advanced skills in Microsoft Excel, Teams, and Word \nProven excellent verbal and written communication skills\nImpeccable time management while managing competing priorities\nRelentless attention to detail\nExperience with Canva, Adobe Suite, Constant Contact, content management systems, and social media management is a huge plus\n\nWhy Join Us\nGenerous Paid Time Off: Enjoy ample vacation time along with 10 paid holidays\nComprehensive Health Benefits: Get covered with competitive medical, dental, and vision insurance\nInvesting in Your Growth: Take advantage of paid training and certification opportunities to level up your skills\nSupport When You Need It: Access our Employee Assistance Program (EAP) for confidential support and guidance\nInvesting in Your Education: Pursue your educational goals with our tuition reimbursement and loan repayment assistance programs\nSecure Your Future: Plan for retirement with confidence through our 403 (b) retirement plan with employer match\nCompensation: $21.00-$22.00 hourly rate\n\nLet's create something extraordinary together! Apply now and let the magic begin!","description_format":"text","description_chars":3242,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Psychiatric Care","Disability Support Services"],"lifecycle":[{"event":"open","at":"2026-10-01T21:23:03Z"},{"event":"close","at":"2026-10-14T20:34:03Z"},{"event":"reopen","at":"2026-10-20T05:58:21Z"}],"visa":[],"liveness":{"score":34,"band":"fade","label":"Fading","p_open":1,"p_active":0.613,"p_room":0.55,"age_days":23,"expected_fill_days":19,"reasons":["conf:2","win:tail","comp:junior"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":44000,"is_top_pay":false},"html_url":"https://alion.io/job/mayinstitute-administrative-assistant","json_url":"https://alion.io/job/mayinstitute-administrative-assistant.json","meta":{"generated_at":"2026-10-21T21:12:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30099,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2539900},"rest":"https://alion.io/mcp/rest/get_company?id=2539900"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmayinstitute-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmayinstitute-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmayinstitute-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mayinstitute-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmayinstitute-administrative-assistant"}]}