{"id":1631517,"url":"https://alion.io/job/mayinstitute-human-resources-administrative-assistant","title":"Human Resources Administrative Assistant","company":{"id":2539900,"name":"May Institute","domain":"mayinstitute.org","url":"https://alion.io/company/mayinstitute","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"A","score":100,"open_postings":27,"ghost_share":0,"stale_share":0.074,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Randolph, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":24,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":48000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-25T04:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-11-02T13:56:03Z","board_verified":true,"closed_at":null,"days_open":38,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":38},"description":"Human Resources Administrative Assistant\nMonday through Friday, 8:30-5:00, Randolph, MA\n\nMay Institute’s Human Resources team is seeking a Human Resources Administrative Assistant to support key HR operations, employees, and HR initiatives.\n\nAbout Your Role \nThe Human Resources Administrative Assistant provides administrative support for key operational functions and the SVP of HR. Responsibilities include maintaining accurate records, handling confidential information, and helping ensure HR processes and initiatives run smoothly.\n\nWe are seeking a highly organized, detail-oriented, and motivated administrative professional who can build strong relationships with internal and external customers, effectively manage multiple priorities, and contribute innovative solutions to support the Human Resources team. The ideal candidate thrives in a fast-paced environment, demonstrates strong problem-solving abilities, and takes ownership and pride in delivering high-quality work. This role offers an excellent opportunity to gain valuable experience within Human Resources, contribute to meaningful organizational initiatives, and support your ongoing professional growth and development.\n\nWhat You’ll Do\nMaintain employee personnel files and HR systems, ensuring accuracy and confidentiality\nManage leave of absence by tracking documentation, building and maintaining leave spreadsheets and conducting bi-weekly meetings with HR field representatives\nMaintain the Leave of absence mailbox and respond to employees' and HR Field Representatives' inquiries regarding FMLA eligibility, procedures, policies and preparing leave paperwork\nPrepare reports, spreadsheets, and HR documentation as requested\nUpdate the MA DFML website with the employer's response to notifications received for State leave requests from employees\nSupport compliance efforts, including audits, 1-9 verifications, and required postings\nProvide administrative support to the SVP of HR, including scheduling meetings, maintaining calendars, preparing correspondence and reconciliation of invoices\nPerform general office duties such as filing, scanning, data entry, and ordering supplies\n\nWhat You Bring\nHigh school diploma or equivalent required; associate or bachelor's degree preferred, or equivalent work experience\n2+ years of administrative or HR support experience preferred\nStrong organizational skills and attention to detail\nAbility to handle sensitive and confidential information with professionalism\nProficiency in Microsoft Office (Outlook, Word, Excel); experience with HRIS systems a plus\nExcellent written and verbal communication skills\nAbility to prioritize tasks, meet deadlines, and work in a fast-paced environment\n\nSkills & Competencies\nProfessional and customer-service-oriented demeanor\nStrong time-management and multitasking abilities\nDependable, proactive, and team-oriented\nComfortable working independently with minimal supervision\n\nWhy Join Us?\nCompetitive Pay: $24/hour\nHealth Benefits: Medical, dental, and vision insurance.\nEducation Support: Tuition reimbursement & student loan repayment assistance.\nRetirement Planning: 4038 with employer match.\nCareer Growth: Paid training, certification programs, and advancement pathways.\nWell-Being Resources: Access our Employee Assistance Program (EAP) for 24/7 support.\nFlexibility: Dependent care FSA and additional voluntary benefits.\n\nReady to bring your detail-driven mindset where it truly matters? Apply today!","description_format":"text","description_chars":3469,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Psychiatric Care","Disability Support Services"],"lifecycle":[{"event":"open","at":"2026-10-01T21:23:03Z"},{"event":"close","at":"2026-10-14T20:34:03Z"},{"event":"reopen","at":"2026-10-20T05:58:21Z"}],"visa":[],"liveness":{"score":23,"band":"cold","label":"Long shot","p_open":1,"p_active":0.518,"p_room":0.45,"age_days":38,"expected_fill_days":21,"reasons":["conf:0","win:tail","comp:junior"],"computed_at":"2026-11-02T06:13:15Z"},"pay":{"stated_usd_annual":48000,"is_top_pay":false},"html_url":"https://alion.io/job/mayinstitute-human-resources-administrative-assistant","json_url":"https://alion.io/job/mayinstitute-human-resources-administrative-assistant.json","meta":{"generated_at":"2026-11-02T17:32:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24461,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2539900},"rest":"https://alion.io/mcp/rest/get_company?id=2539900"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmayinstitute-human-resources-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmayinstitute-human-resources-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmayinstitute-human-resources-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mayinstitute-human-resources-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmayinstitute-human-resources-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1631517}},{"tool":"search_jobs","arguments":{"company":"mayinstitute.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1631517},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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