Executive Assistant

Discover a career with purpose at MBIE

• Work at the heart of a high-performing, collaborative team
• Provide trusted executive support to the Deputy Secretary
• Take on a varied, fast-paced and rewarding role
• Permanent full time | Wellington based
• Salary Range $77,359 - $96,453 + KiwiSaver + wellness benefits

About the Role - Tēnei tūranga:

As Executive Assistant, you will provide high-level, confidential support to the Deputy Secretary, Labour, Science and Enterprise. This pivotal role supports the success of the LSE group, liaising with both internal and external stakeholders to support the Deputy Secretary. You will be a proactive self-starter who builds trusted relationships, anticipates needs and stays organised as priorities shift. Sound judgement, discretion and a calm, solutions-focused approach will help you thrive in this fast-paced environment.

Your day-to-day responsibilities will include:

• Providing high-level, proactive executive support to the Deputy Secretary
• Managing a complex calendar and inbox, and coordinating meetings with internal and external stakeholders
• Working closely with the Head of Office, LSE leadership team and Deputy Secretary EA colleagues
• Coordinating travel and other administrative requirements
• Supporting and guiding administration professionals across LSE

Skills and Experience Required = Ngā pukenga me ngā wheako e hiahiatia ana

• Proven success in a senior executive support role within a large, complex organisation
• Exceptional relationship management skills and the confidence to work with senior leaders, Ministers’ offices and diverse stakeholders
• Sound knowledge of administrative systems and processes, with excellent organisation and attention to detail
• Demonstrated ability to build trust and credibility at executive level while handling sensitive information with discretion
• Strong communication, influence and interpersonal skills
• The ability to anticipate needs, exercise sound judgement and reprioritise quickly
• A collaborative, customer-focused approach and a willingness to support colleagues
• An understanding of MBIE and how LSE contributes to the Ministry’s outcomes
• The resilience and adaptability to succeed in a flexible, complex and dynamic environment

About MBIE - Ētahi kōrero mō MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi - Better Together
• Māia - Bold and brave
• Pae Kahurangi - Build our Future
• Pono Me Te Tika - Own It

Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahunga roa o ngā iwi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, ka tutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapa kua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

How to Apply - Me pēhea te tono:

Click here to view a position description.

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role.

All applications must be submitted via our online process.

We can't wait to hear from you!

Email Dorinda Te Kiri at [email protected] quoting ref MBIE/20269 if you have any further questions.

Applications close 25 October 2026