Sourcing Agent

Classification

Regular

Minimum Pay

$52,458.00

Compensation will be commensurate with the level of the position, education, and experience.

JOB DESCRIPTION SUMMARY

The Sourcing Agent manages the overall procurement process of complex goods/services to include: handling supplier selection, negotiation, contracts, and relationship management while ensuring strategic value and compliance within the Procure-to-Pay (P2P) Process. This position collaborates across the P2P organization and with campus stakeholders.

The successful candidate will have strong procurement experience and ability to navigate public request for proposal (RFP) and bid processes. This position is responsible to ensure the RFP and bid processes are handled correctly. We are seeking a diligent procurement professional with strong attention to detail.

This position is open until filled and may close at any time.

ESSENTIAL POSITION FUNCTIONS:

• Processes procurement requests, including review of purchases and contract requisitions for competitive requirements, ensuring appropriate procurement policy is followed, and non-competitive purchases are auditable/appropriate.
• Navigates full bidding cycle, working with college departments in the development of scope of work, evaluation criteria, and methodical creation of bids.
• Resolves procurement administration problems that arise involving invoicing, delivery, rejecting material, interpretation of terms and conditions, changes in requirements, termination, disputes, etc.
• Analyzes bid submissions for financial costs/revenue and facilitate recommendation of award in the best interest of the college.
• Reviews and negotiates favorable contract terms in a timely manner.
• Engages with stakeholders to confirm progress and/or completion, troubleshoot issues or concerns as they arise.
• Fosters effective relationships with suppliers to ensure compliance with contracts.
• Represents departments in communicating with suppliers.
• Drives strategic initiatives to align with the organizational objectives to enhance value, improve service/quality, reduce costs and minimize risk.
• Analyzes savings, revenue opportunities, service and efficiencies; utilize data to prioritize initiatives.
• Continually seek process improvement - researching and evaluating current marketplace trends, procurement methodology, and best practice to increase efficiency and improve performance of procurement functions.
• Troubleshoots complex procurement situations with minimal guidance.
• Establishes strong and positive working relationships with members of the campus community, college leadership, and suppliers to jointly investigate ways to improve efficiency/effectiveness and to pre-plan future procurement needs.
• Collaborates among the P2P team and the procurement teams of peer institutions.
• Attends work activities or programs as scheduled or assigned.

WORK ENVIRONMENT:

Monday - Friday, 8-5pm

This is an onsite position located at the Fort Omaha Campus

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of relevant procurement policy pertaining to purchasing, the rules and regulations
• Proficient computer skills with the ability to learn new software.
• Proficient with Microsoft Office Suite and other college supported systems.
• Excellent communication skills including active listening.
• Excellent organizational skills and competence in the application of critical thinking skills.
• Ability to work well with minimal supervision in a team-orientated environment.
• Ability to understand when a situation requires elevation to an upper-level position.
• Ability to demonstrate cooperation and professionalism in stressful situations.
• Ability to effectively work and interact with various cultures and ethnicities.

MINIMUM QUALIFICATIONS FOR EDUCATION AND EXPERIENCE:

• Bachelor's degree in related field.
• Three (3) years of procurement experience.
• Purchasing experience in higher education or public sector preferred.
• Experience with Workday ERP system a plus.
• Equivalent combination of education and/or work experience considered.
• Ability to travel between campuses for meetings or position responsibilities.
• Must pass a background check.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. Metropolitan Community College recognizes that an individual with a disability may require an accommodation to enable the candidate to successfully perform a job function. Consideration will be given to reasonable accommodations.