Principal Document Controller

Job Overview:

The Senior Principal Document Controller has developed breadth and depth of skills in various Document Control processes, procedures, and systems and can be a technical expert. They are responsible for gathering and analyzing data to identify and solve problems that arise with little or no precedent.

Key Tasks and Responsibilities:

• Gain experience in the following work area: iDocs
• Develop basic technical skills to complete assigned work
• When acting as Lead Document Management, in addition:
  • Direct small or medium document management team as Lead Document Controller
  • Lead project as Lead Document Controller, engaging the participation of other disciplines
  • Coordinate all activities within own discipline and Discipline interfaces with other disciplines
  • Lead the document management team of the assigned work area and completed within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
  • Plan, organize, and direct all aspects of discipline execution on the assigned project, including scope, deliverables, schedule, and all discipline workforce resources - agree allocations with the Engineering Manager
  • Ensure interfaces and deliverables are clearly identified
  • Maintain responsibility for progress and productivity, identifying any required corrective action
  • Act as project-based discipline point of contact in communications and meetings with project team, customer, vendor/supplier, and/or subcontractor counterparts; and relevant agencies such as certifying authorities, auditors, third parties, etc.
• Develop the document management execution plan and other associated work instructions to ensure alignment with client requirements and McDermott standards
• Become familiar with specific technical aspects of the contract and project team requirements pertaining to document management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
• Ensure project EDMS platform is set up to meet client and McDermott technical requirements
• Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
• Advise the Project Management Team on document management issues and interface processes and requirements
• Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
• Act as a day-to-day interface for the client, suppliers, subcontractors, etc., on day-to-day document management issues
• Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the client and suppliers, via the EDMS
• Prepare, review, and issue defined project reports on document status, including the Master Document Register
• Supervise document management personnel on projects and provide timely feedback to the document management department manager on personnel performance
• Ensure proper EDMS training of all project personnel as well as training of Document Management personnel in document management procedures and systems (Unifi)
• Assist in the establishment, maintenance, development, and improvement of document management processes, systems, and tools
• Participate in and lead internal and external audits as required
• Provide regular status reports to project and department management on project document management workload and any issues
• Ensure industry-utilized active and frequent engagement with MOPEX counterpart/s for the project
• Deliver information required for handover and turnover in accordance with project contractual requirements
• Archive project records
• Provide lessons learned from project execution to project management and department management

Reports to:

Project: Lead Document Mgmt/PEM or PM

Functional: Department Manager

Liaise With: Lead Document Management, Project Engineering, Project Management, Department Manager

Supervises: Assigned Document Controllers

Essential Qualifications and Education:

• 14 years minimum Document Management experience with a major contractor or consultant
• Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
• Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
• Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, and Adobe
• Working knowledge of industry-utilized EDMS tools
• Have wide experience with technical activities, including onshore and offshore operations
• Hands-on experience in EPC project execution in the Oil and Gas contracting industry
• Excellent organizational and time management skills
• Detail-oriented, dependable, and willing to handle multiple priorities
• Successful communication skills, business acumen, and decision-making capability
• Certified iDocs Trainer