{"id":2918802,"url":"https://alion.io/job/mcdermott-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":1877428,"name":"McDermott","domain":"mcdermott.com","url":"https://alion.io/company/mcdermott-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":89,"open_postings":159,"ghost_share":0,"stale_share":0.428,"repost_share":0,"time_to_fill_p50_days":52,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Batam, Indonesia"],"countries":["ID"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9500,"max_usd":22000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2188},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Service Desk","optional":false}],"status":"live","first_seen_at":"2026-10-20T09:19:12Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-23T01:02:23Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job Overview:\nThe Senior Administrative Assistant works closely with their team and occasionally other teams, modifying work practices and processes to achieve results or improve efficiency. They can communicate technical administration information with the team.\n Key Tasks and Responsibilities:\nType and proofread documents, correspondence, and forms\nCarry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office\nCoordinate and set up meetings and conferences, arrange travel, and work on special projects \nMaintain the schedule of one or more individuals \nSet up and maintain a manual and electronic filing system \nMaintain office supplies and other materials required for departments or project activity \nAnswer the telephone, take, and relay messages, and address routine and non-critical issues or route them to the appropriate person \nCoordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc. \nPhotocopy, fax, and scan documents as required \nAssure effective mail and package distribution \nAssist Employees and Managers with general administrative requests \nPerform additional assignments under the supervisor’s direction\nOrganize and schedule meetings and appointments\nCarry out administrative duties such as filing, typing, copying, binding, scanning, etc. \nProduce and distribute correspondence memos, letters, fax, and forms\nReview/answer emails as needed\nMaintain up-to-date employee holiday records for the team\nMaintain a contact list\nOrder office supplies\nSpecial projects as assigned \nTakes dictation and Transcribes correspondence and reports.\nAssembles detailed information gathered from research or files and Prepares the information in a suitable Format for the supervisor's review.\nCompiles periodic reports on the basis of general instructions.\nEstablishes, Maintains and Revises supervisor's or department’s files, as necessary.\nReceives incoming mail. and Distributes to proper destination or individual; Addresses and Sends outgoing mail.\nAnswer telephone and Receives visitors; Uses own judgment and initiative as to the particular nature or business of caller and whether to refer to supervisor or another individual for disposition.\nMaintains supervisor's calendar and Makes appointments as instructed.\nMakes travel and hotel reservations for department personnel, as necessary.\nMaintains and orders office supplies and stationeries\nHigh standard of safe working practice, quality and productivity as well as compliance with the code of business conducts.\nMaintain NDT Personnel Qualification Register (CV, certificates, organization chart, etc.)\nMaintain NDT Equipment’s (register, certificates & calibration)\nRaise Purchase Requisitions on Oracle system (stationary, janitorial, groceries, calibration, new equipment’s etc.)\nPreparing and coordinating with IT Department for IT Equipment’s (hardware and software) though Service Desk Portal\nTravel arranger for NDT personnel who will travel for business trip or personal trip through Travel Hub (flight & hotel) and or Kiss flow (ferry ticket)\nPreparing the Batam Travel Request (BTR) form for NDT visitors and submit it to Security and Travel Department\nArranging and coordinating for transport availability (in the yard facility or outside) from Travel Department.\nPreparing Material Issue Request (MIR) for NDT consumables to WH Department\nReporting and coordinating with Facility Department or Electric Department related to facility issues\nReporting and coordinating with IT Department related to IT issues\nMaintaining and recording leave of NDT personnel, etc\nAll the confidential documents need to be maintained in a separate folder with access of key personnel’s in a department.\nArrangement for new NDT personnel’s interview, mobilization follow up with HR team.\nNDT KPI need to be maintained.\nSeparate file needs to be maintained for all the PR raised related to NDT (Cost estimation and control).\nASNT Certificate renewal on monthly basis (as and when there is a renewal) & notify Certification dept to update in PCM\nSite cards renewal upon renewal of ASNT Level II / PCN\nUpdate the QC & NDT equipment Calibration register in LINQ as & when any issue / receipts of equipment’s done for Yard use / onshore / offshore.\nArrangement of calibration & service of both NDT & QC equipment’s by preparing Field transfer form, gate pass + Requisition\nRecord/Log the QA/QC-NDT education / course pre-approval for a new course or claiming the expense after renewal of any certificates\nVendor Payments - follow up with Accounts/ SCMs.\nArrange all inhouse safety trainings by sending email request to QHSES email id attaching the respective format.\nKRONOS entry of all hourly employees.\nfollow up with expeditor for the delivery.\n Essential Qualifications and Education:\nHigh School Diploma/GED\n5+ years of relevant experience\nMinimum of 3 to 5 years of Administrative Assistant experience in a corporate setting\nIn-depth knowledge of business procedures, letters, and report formats\nAbility to read and comprehend instructions, to write correspondence and memos\nAbility to write, speak, and interact clearly and professionally with all levels of management as well as external clients\nCan handle sensitive information with the highest degree of integrity and confidentiality\nStrong sense of urgency and problem-solving skills\nAbility to work well with a team and support other admins as required\nExtremely organized and detail-oriented\nAbility to juggle multiple tasks with superb accuracy \nKnowledge of business procedures, letters, and report formats\nProficient in Microsoft Office - 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