{"id":3842740,"url":"https://alion.io/job/mcfarlane-aviation-apar-associate","title":"AP/AR Associate","company":{"id":679376,"name":"McFarlane Aviation","domain":"mcfarlaneaviation.com","url":"https://alion.io/company/mcfarlaneaviation","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Baldwin City, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T23:35:57Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-07T10:37:48Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Company: Victor Sierra Aviation\nPosition Description: AP/AR Associate\nLocation: Baldwin City, KS\nDepartment: Finance\nReports to: Controller\nAbout Victor Sierra Aviation\nVictor Sierra Aviation (VSA) - a TransDigm Group company - is the parent of McFarlane Aviation, McFarlane Alaska, Tempest Aero Group®, AV8, and Aviation Products Systems. We acquire and build businesses that lead in engineering, manufacturing, and distribution of exceptional aerospace products, with 450 employees across Kansas, North Carolina, Alaska, Washington, and Texas.\nThe Opportunity\nAs AP/AR Analyst, you’ll support and optimize high-volume accounts payable and accounts receivable operations across McFarlane Aviation and affiliated companies. On the payable side, you’ll manage ERP-integrated AP automation workflows and resolve complex 3-way match exceptions tied to raw material and resale inventory purchases. On the receivable side, you’ll own customer invoicing, cash application, and collections, helping keep our order-to-cash cycle running smoothly. Across both functions, you’ll play a key role in resolving transactional discrepancies and supporting ongoing process improvement and system optimization initiatives.\nWho We're Looking For\nYou’re a detail-oriented, analytical problem-solver who’s comfortable working at the intersection of accounting, technology, and operations. You bring hands-on experience with ERP systems and AP/AR automation software, a strong grasp of 3-way matching, procure-to-pay, and order-to-cash workflows, and the organizational discipline to manage large transaction volumes without losing accuracy. You communicate effectively with vendors, customers, purchasing, sales, and accounting teams, and you take real pride in keeping the numbers right - on both sides of the ledger.\nKEY RESPONSIBILITIES\nInvoice Processing & 3-Way Matching\nManage high-volume accounts payable processing using AP automation platforms integrated with ERP systems, ensuring accurate invoice capture, 3-way matching, coding, routing, and documentation\nPerform advanced 3-way match analysis between purchase orders, receiving transactions, and vendor invoices, identifying and resolving discrepancies\nResearch and resolve 3-way match exceptions, including pricing variances, quantity mismatches, freight differences, receiving discrepancies, and vendor billing issues\nUtilize AP automation workflows to monitor invoice queues, manage approval routing, and resolve system-generated exceptions\nMonitor aged receiving reports, unmatched invoices, and system exceptions, proactively driving resolution through collaboration with Purchasing, Receiving, and vendors\nPurchasing & Inventory Support\nSupport purchasing and inventory operations by processing transactions related to raw materials, manufacturing inputs, and resale inventory purchases\nVendor Management & Payments\nMaintain accurate vendor master data, including W-9 records, 1099 classifications, and banking information\nPrepare and remit vendor payments on a weekly basis, ensuring timely payment to vendors while considering cash flow implications\nAssist with annual 1099 reporting, including vendor verification, system configuration, and IRS filing\nAccounts Receivable & Billing\nGenerate and issue accurate, timely customer invoices in accordance with contract terms and pricing agreements\nApply incoming customer payments (checks, ACH, credit card) to the correct invoices and accounts within the ERP system\nMonitor the AR aging report and proactively follow up on past-due accounts to minimize outstanding balances\nResearch and resolve billing discrepancies, short-pays, and customer disputes in collaboration with Sales and Customer Service\nProcess credit memos, refunds, and account adjustments as needed\nCredit & Collections\nSupport credit limit reviews and payment term decisions for new and existing customers\nConduct collections outreach (calls, emails, statements) on overdue accounts while maintaining professional customer relationships\nReconcile the AR sub-ledger to the general ledger and assist with AR-related month-end close activities\nProcess Improvement & Compliance\nCollaborate with accounting and operational teams to strengthen internal controls and improve procure-to-pay and order-to-cash workflows\nParticipate in ERP and AP/AR automation system enhancements, testing, and process improvements\nSupport audit preparation, documentation updates, and month-end close activities across both AP and AR\nAnalyze transactional data to identify opportunities for automation improvements, workflow efficiency, and exception reduction\nQUALIFICATIONS\nRequired\nStrong analytical and troubleshooting skills with the ability to investigate and resolve complex transactional issues\nExperience working in a high-volume accounts payable environment\nHands-on experience with ERP systems and AP automation software (invoice capture, workflow routing, and exception management)\nAdvanced understanding of 3-way matching processes and procure-to-pay workflows\nAbility to interpret purchasing, receiving, and invoicing data to resolve transactional discrepancies\nStrong organizational skills and ability to manage large volumes of transactions and competing priorities\nProficiency with Excel and financial systems navigation\nExperience with accounts receivable processes, including invoicing, cash application, and collections\nComfortable communicating directly with customers on payment, billing, and account matters\nEffective communicator who can work collaboratively with vendors, customers, purchasing, sales, and accounting staff\nDetail-oriented with a strong commitment to accuracy and financial data integrity\nPreferred\n3-6 years of experience in accounts payable, accounting operations, or procure-to-pay processing\nExperience working in manufacturing, distribution, or inventory-based environments\nFamiliarity with raw material purchasing, resale inventory transactions, and inventory-related AP processes\nExperience with AP automation tools integrated with ERP systems\nExperience with credit management or B2B collections\nAssociate degree in Accounting, Finance, Business, or related field preferred\nJoin the Victor Sierra Team\nAt Victor Sierra Aviation, you’ll be part of a team that’s shaping the future of aviation manufacturing and support. Whether you’re assembling components, innovating new processes, or collaborating across our family of operating companies, your work directly contributes to keeping the skies safe and our customers flying. We believe in craftsmanship, integrity, and teamwork-values that define everything we do.\nWe offer:\nA collaborative, hands-on environment where your ideas and expertise make an impact.\nA team of aviation professionals who take pride in their work and support one another.\nCompetitive pay, comprehensive benefits, growth opportunities, and meaningful work that keeps aircraft performing at their best.\nVictor Sierra Aviation is proud to be an Equal Opportunity Employer. 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