{"id":1768477,"url":"https://alion.io/job/mcgill-university-administrative-coordinator-5","title":"Administrative Coordinator","company":{"id":5757,"name":"McGill University","domain":"mcgill.ca","url":"https://alion.io/company/mcgill","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":6,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":9,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Canada"],"countries":["CA"],"hiring_countries":["CA"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":52000,"period":"year","method":"role_seniority_country_cell","sample_n":206},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-20T05:30:34Z","board_verified":false,"closed_at":"2026-10-20T05:30:34Z","days_open":18,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":18},"description":"Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.\nIf you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).\nThis is a one-year temporary position in the McGill Engine Centre (https://www.mcgill.ca/engine/), with the possibility of renewal. Full-time presence on site is required in a shared workspace. No work from home is possible.\nPosition Summary:\nUnder the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit's operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of unit activities. Responsible for documents and files of the unit. Maintains computerized information systems.\nPrimary Responsibilities:\nActs as resource person and first point of contact for the Centre. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate resource persons to obtain and provide information on diverse and complex issues.\nParticipates in ensuring the smooth functioning of the unit. Collaborates with supervisor and others in establishing work priorities. Follows up on and ensures appropriate implementation of decisions made by supervisor.\nParticipates in activities related to student affairs such as admission, pre-registration, registration, financial aid and international student-related issues. Keeps track of enrolments, course changes, reporting student standings, loans, bursaries and scholarship awards. Refers problems outside of area of expertise to appropriate resource persons or official.\nMaintains supervisor's agenda. Sets up appointments, sends out reminders of appointments and organizes schedule according to priorities.\nProvides information to callers and visitors. Determines reason for call or visit and prepares necessary documents. Directs callers and visitors to appropriate resource persons. Assesses need for intervention of other resource persons and arranges appointments as necessary.\nUpdates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, website, and annual reports. Drafts correspondence and other short documents of a complex nature. Formats documents and edits for grammar, spelling and accuracy.\nAdministers accounts for unit. Prepares budgets or budget proposals. Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Corrects errors and follows up on problems. Records expenses and provides account statements on request.\nCoordinates arrangements for events such as symposia and conferences. Makes travel arrangements.\nUses a variety of software. Maintains computerized information systems and participates in their development to improve efficiency within the unit. Acts as a resource person concerning the use of software. Explains and demonstrates the use of software, resolves problems within area of expertise, and liaises with computer resource persons as required. Maintains and updates administrative files. Maintains filing systems and arranges for archiving.\nEnsures inventory and purchases supplies and equipment. Arranges for servicing of office equipment. Sells some items such as course notes and maintains cash box.\nThe list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.\nQualifying Skills And/Or Abilities:\nSeeking an individual who is enthusiastic to provide support to visitors of the Centre and ensure the smooth functioning of the unit. \nExperience with reception duties, client service and community building.\nProven ability to establish productive relationships with students, professors, and industry liaisons.\nStrong ability to multi-task, prioritize and work under pressure to meet multiple deadlines in a fast-paced, dynamic environment.\nProven experience in event planning. \nMust be customer focused and service oriented, assisting all clients with tact and diplomacy while maintaining a professional manner and appearance at all times.\nProven ability to draft correspondence, must be accurate and possess superior attention to detail.\nExperience with McGill Marketplace and BSAC.\nStrong computing skills with ability to use various software tools (Microsoft Outlook, Excel, PowerPoint, Canva, Envoke), electronic card readers (LENEL), uPrint, and other platforms (i.e. website editing software, etc.). \nAbility to make effective presentations to an audience\nExcellent verbal communication skills\n As one of Montreal's Top Employers, here is what we offer:\nCompetitive benefits package (Health, Dental, Life Insurance) (if eligible)\nDefined contribution pension plan (with employer contribution up to 10%) (if eligible)\nGroup Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)\nCompetitive vacation policy\nTwo (2) personal days\nTwo (2) floating holidays\nNine (9) \"Summer Fridays\" - paid days off between the St-Jean Baptiste holiday and Labour Day\nPaid time off over the December holiday period\nTuition waiver for regular employees and their dependents\nUp to two (2) days of remote work per week where the position permits\nBefore applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.\nKnowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.\nFor a definition of our language proficiency levels, please click here.\nMinimum Education and Experience:\nDEP - Secretarial Studies 4 Years Related Experience / DEP - Office SystemsHourly Salary:\n(MUNACA Level F) $29.42 - $36.46Hours per Week:\n33.75 (Full time)Supervisor:\nAssociate Director ENGINEPosition End Date (If applicable):\n2027-08-31Deadline to Apply:\n2026-10-15McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .","description_format":"text","description_chars":7152,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Equity","Life insurance","Retirement plans"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Fitness","Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-03T14:40:35Z"},{"event":"close","at":"2026-10-20T05:30:34Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/mcgill-university-administrative-coordinator-5","json_url":"https://alion.io/job/mcgill-university-administrative-coordinator-5.json","meta":{"generated_at":"2026-10-20T09:08:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10029,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5757},"rest":"https://alion.io/mcp/rest/get_company?id=5757"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmcgill-university-administrative-coordinator-5"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmcgill-university-administrative-coordinator-5"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmcgill-university-administrative-coordinator-5"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mcgill-university-administrative-coordinator-5\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmcgill-university-administrative-coordinator-5"}]}