{"id":1975969,"url":"https://alion.io/job/mcgill-university-administrative-supervisor","title":"Administrative Supervisor","company":{"id":5757,"name":"McGill University","domain":"mcgill.ca","url":"https://alion.io/company/mcgill","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":6,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":9,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Canada"],"countries":["CA"],"hiring_countries":["CA"],"hiring_countries_total":1,"salary":{"min":63350,"max":74530,"currency":"CAD","period":"year","gross":null,"usd_annual":52264},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-06T21:19:51Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-20T05:30:34Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.\nIf you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).\nPosition Summary:\nUnder the supervision of the Administrative Manager, Administrative Service Centre 3 Arts-Ferrier, the Administrative Supervisor provides efficient and effective administration to the ASC Arts-Ferrier in the Faculty of Arts, in support of teaching, research and administration, in accordance with the unit's goals and objectives, while ensuring coherence with the University's mission and culture. The position primarily supports activities related to student affairs, human resources and operations in the French Language Centre. Directly supervises the Student Affairs Coordinator in ASC Arts-Ferrier, who also works primarily with the French Language Centre.\nPrimary Responsibilities:\nOrganize activities to support the daily operations of the French Language Centre by ensuring that administrative functions are carried out in accordance with established goals and objectives \nReceive and resolve complex student cases escalated from the Student Affairs Coordinator \nRecommend process improvements to prevent or minimize recurring problems \nProvide high-level customer service on matters relating to the French Language Centre, including the handling of complaints and resolving issues within the scope of responsibility \nLiaise with other units, including GPS, Enrolment Services, Student Accounts, School of Continuing Studies, and foster good relationships with those colleagues and units \nAdminister office procedures; assess existing procedures; implement new procedures when necessary \nDesign and implement communication strategy to staff and the student community on behalf of the French Language Centre \nCreate content for the French Language Centre website \nCompile statistics and data on academic and administrative activities for inclusion in reports \nAct as back-up to the Student Affairs Coordinator during absences \nProcess recruitments and appointments in Workday for Course Lecturers for FRPC course sections \nMaintain MCLIU priority pool for FRPC \nAct as a resource on issues related to MCLIU and liaise with the union, McGill Labour Relations and Faculty HR to resolve disputes related to collective agreement \nHire Teaching Assistants, Lab Attendants and any other roles needed to support related course sections \nDirectly supervise the Student Affairs Coordinator. Organize and verify work, set goals and deadlines. Monitor performance. Approve vacation and monitor absences. \nAct as back-up to the Administrative Manager during absences. \nOther Qualifying Skills and/or Abilities\nCandidate must be fluently bilingual in both French and English, providing primary support for the French Language Centre. \nDemonstrated organizational skills and ability to multi-task. \nDemonstrated ability to prioritize and to meet weekly and monthly deadlines. \nProven ability to compose correspondences and to proofread documents using appropriate spelling, grammar, punctuation, and formatting. \nAbility to adapt to change and to foster a collaborative environment. \nStrong accuracy and attention to detail. \nMust be client focused and service oriented. \nDemonstrated ability to clearly transmit and receive information. \nDemonstrated ability to work in a computerized environment using word-processing, databases, spreadsheets, presentation software and knowledge of web maintenance. \nKnowledge of programs such as MMP, CMMS, Banner and applications, Microsoft office suite particularly Excel (level: intermediate) and Powerpoint, and Workday. \nAs one of Montreal's Top Employers, here is what we offer:\nCompetitive benefits package (Health, Dental, Life Insurance) (if eligible)\nDefined contribution pension plan (with employer contribution up to 10%) (if eligible)\nGroup Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)\nCompetitive vacation policy\nTwo (2) personal days\nTwo (2) floating holidays\nNine (9) \"Summer Fridays\" - paid days off between the St-Jean Baptiste holiday and Labour Day\nPaid time off over the December holiday period\nTuition waiver for regular employees and their dependents\nUp to two (2) days of remote work per week where the position permits\nBefore applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.\nKnowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.\nFor a definition of our language proficiency levels, please clickhere.\nMinimum Education and Experience:\nDEC III 3 Years Related Experience /Annual Salary:\n(MPEX Grade 03) $63,350.00 - $74,530.00 - $85,710.00Job Profile:\nMPEX-ADM1A - General Administration - Professional 1 (Excluded)Hours per Week:\n33.75 (Full time)Supervisor:\nAdministrative ManagerPosition End Date (If applicable):\n2028-12-31Deadline to Apply:\n2026-10-21McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .","description_format":"text","description_chars":6127,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"All levels","optional":false},{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Equity","Life insurance","Retirement plans"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Fitness","Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-06T21:19:51Z"}],"visa":[],"liveness":{"score":35,"band":"fade","label":"Fading","p_open":1,"p_active":0.644,"p_room":0.55,"age_days":13,"expected_fill_days":9,"reasons":["conf:0","velocity","win:tail","comp:brand"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":52264,"is_top_pay":false},"html_url":"https://alion.io/job/mcgill-university-administrative-supervisor","json_url":"https://alion.io/job/mcgill-university-administrative-supervisor.json","meta":{"generated_at":"2026-10-20T07:04:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7702,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5757},"rest":"https://alion.io/mcp/rest/get_company?id=5757"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmcgill-university-administrative-supervisor"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmcgill-university-administrative-supervisor"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmcgill-university-administrative-supervisor"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mcgill-university-administrative-supervisor\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmcgill-university-administrative-supervisor"}]}