Curriculum Component Officer

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Position Summary:

The Campus Outaouais, a relocated McGill University Faculty of Medicineand Health Sciences, is home to an exceptional community of health professionals, students from all regions of Quebec and employees, who believe in the importance of compassionate, evidence-based care.

Reporting to the Associate director of administration, the Curriculum Component Officer is responsible for leading the delivery of the different components of the MDCM curriculum and ensuring alignment of these activities at both campuses.

Primary Responsibilities:

Management

• Supervise or collaborate on supervision of a team of employees. Participate in recruitment, onboarding and training of staff. Apply McGill policies and collective agreements to approve vacation, leaves etc., when applicable. Mentor and support employee development. Answer their day-to-day questions, resolve and escalate issues where necessary.
• Work with colleagues across campuses to ensure component equivalency. Act as a local subject matter expert for UGME projects that impact the component (curriculum delivery changes, IT, policy development, etc.) and other projects as necessary.

Program and Component Oversight

• Represent administrative staff on component subcommittee, answer questions and raise concerns regarding the feasibility of proposed changes. Support committee chair and meetings. Implement changes arising from committee decisions.
• Lead annual process to review and revise component course outlines. Collaborate on master course schedule for each academic year & all curriculum blocks. Review exam dates annually and create the exam. Build grade sheets and validate in One45.
• Oversee activity and exam scheduling to eliminate conflicts and ensure alignment across components and campuses. This may involve collaboration with external units such as clinical sites, the SIM centre, Inter-professional Education Office, etc.
• Oversee updates to one45 forms on an annual basis, ensuring program committee approves changes. Set up and run stream and site match for students.
• Oversee support to clinical sites, resolve issues as needed.
• Ensure course materials are approved by course directors, uploaded to the user platform, and translated as necessary.
• Ensure processes in place for component activities align with accreditation standards.
• Collaborate with colleagues to ensure support for the entirety of the MDCM program

Course Administration

• Oversee and ensure quality course administration within component. Review processes and recommend best practices, efficiencies, solutions.
• Confirm accuracy of room booking for all Component courses and ensure no conflicts.
• Finalize grades, perform a quality check and ensure ready for release on time.
• Provide support and back up to Curriculum Administrators when necessary.

Communications

• Main point of contact for Component Director and stakeholders, such as AEC, Student Accessibility and Achievement, FMHS WELL Office, SIM Centre, etc.
• Organize, run and evaluate component orientation events.
• Contribute to the student communications such as weekly newsletter and ensure component information is shared with students in a timely manner.
• Ensure processes are documented and that SOPs are up to date
• Create reports and disseminate information to relevant stakeholders.
• Attend and participate in UGME Information sessions, town halls etc.

Logistics

• Oversee class scheduling and room booking for UGME program. Work with other departments to ensure collaboration.
• Supervise Info-MDCM newsletter production, approval and distribution process.
• Supervise the management of student absence requests. Ensure enquiries are handled in a timely manner and that responses are accurate.
• Contribute to regular accreditation activities for the program, including acting as a contributor for select elements as required.
• Additional related responsibilities as assigned.

Other Qualifying Skills and/or Abilities

Familiarity with medical terminology and academia (an asset); Excellent written and oral comprehension and communication skills in French; Autonomy in the execution of its mandates; Good ability to set priorities and identify emergencies; Professional attitude and ability to work in a team; Available for occasional trips (about once a year) to the Montreal Campus (training, meetings, etc.). Bilingual French/English.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

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Job Profile:

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McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].