{"id":1567589,"url":"https://alion.io/job/mcgough-office-services-assistant","title":"Office Services Assistant","company":{"id":2002605,"name":"McGough","domain":"mcgough.com","url":"https://alion.io/company/mcgough","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bismarck, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":92000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":896},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-29T00:00:00Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-03T23:30:50Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Description\nMcGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart.\nOFFICE SERVICES ASSISTANT\nThis is an entry level role where you will provide comprehensive coordination and administrative support across office operations, project teams, workforce onboarding, and safety functions. This role is a central point of contact for jobsite operations-ensuring efficient daily execution, a positive employee experience, and compliance with onboarding and safety requirements. The position requires strong organization, responsiveness, and the ability to manage multiple priorities in a fast-paced, early-start environment.\nQUALIFICATIONS:\nRequired:\nHigh school diploma or GED\n1-3 years of administrative or office support experience\nPreferred:\n2+ years of administrative experience\nConstruction or jobsite experience\nBilingual (Spanish/English)\nSkills:\nStrong organizational and time management skills with a high level of accuracy and attention to detail\nAbility to manage multiple priorities and meet deadlines in a fast-paced environment\nEffective verbal and written communication skills, including ability to support English/Spanish translation as needed\nAbility to work independently with initiative while supporting multiple project managers and stakeholders\nStrong customer service mindset with problem-solving capabilities\nProficiency in Microsoft Office (Outlook, Excel, Word) and ability to quickly learn systems such as Procore, HammerTech, and Eyrus\nAbility to maintain accurate records and perform data entry across multiple systems\nStrong interpersonal skills with the ability to build and maintain relationships across field and office teams\nPositive attitude with a strong work ethic and willingness to take initiative\nAdaptability and flexibility to respond to changing priorities and schedules\nAbility to handle confidential information with discretion and professionalism\nCORE RESPONSIBLITIES:\nOffice & Operational Support\nManage daily office operations including stocking kitchen areas, monitoring inventory, and coordinating supply purchases (office, food, and cleaning)\nCoordinate mail, shipments, deliveries, and general office logistics\nMaintain internal contact lists, schedules, job codes, and distribution groups\nReconcile purchasing card transactions and maintain accurate records\nSupport leadership and visitors with logistics, reservations, and general coordination\nPerform errands and miscellaneous operational support as needed\nMay be responsible for performing company database or system administration tasks, and data input. \nOnboarding & employee Experience\nCoordinate onboarding logistics, prepare workspaces, and welcome new employees\nConduct daily new hire orientations (including large groups) and additional sessions for alternate shifts\nEnsure completion of required training, documentation, and system entry (Procore, HammerTech)\nIssue badges, parking permits, and provide access support; troubleshoot badge issues as needed\nCoordinate employee logistics including travel, housing, IT equipment, and onboarding materials\nSafety & Workforce Compliance\nProvide Spanish translation support for safety meetings and jobsite communication\nLead safety orientations for Spanish-speaking employees, including LOTO and commissioning\nDistribute PPE and manage related inventory and ordering\nProvide training and support safety systems and processes, including entering data in HammerTech and managing Eyrus access\nAssist with safety communications, alerts, and incident support (including camera review)\nTrack training (e.g., UTV certification) and maintain compliance records\nPrint and issue employee badges\nDistribute PPE\nProject & Field Support\nProvide administrative support to project teams including document coordination and communication\nMaintain project documentation and assist with document control systems\nCoordinate with field leadership on jobsite needs, supplies, and resources\nBack-Up Project Management Support\nProcess, organize, copy and file project management related forms and documents, including, but not limited to Bidding Process, Preconstruction support to estimating team & project team, Processing of Submittals, RFI’s, Project Schedule Updates.\nProject team correspondence and communications\nKeep current set of plans updated\nEvents & Engagement\nCoordinate jobsite meetings, meals, and events including safety week, team-building activities, and employee appreciation efforts\nManage catering, food orders, and event logistics\nSupport wellness initiatives and employee engagement activities\nAdditional Responsibilities\nParticipate as an active member of the McGough Team. Contribute to shared goals and collaborate with colleagues on achievement of priorities.\nFollow McGough standard Policies & Procedures\nSupport continuous improvement efforts and operational initiatives\nTrain and assist team members on onboarding, safety, and administrative processes\nContribute to a collaborative, service-oriented team environment\nPerform other duties as assigned\nOFFICE, TRAVEL & SCHEDULE:\nFull-time, on-site role (5 days/week)\nEarly morning availability required (as early as 5:00 AM) and occasional evening support\nOvertime as needed\nPHYSICAL REQUIREMENTS:\nThe physical requirements listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nPosition involves sitting for extended periods of time at employee’s workstation and during meetings as well as while traveling, either by plane or car. Employee needs to be able to lift to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and ability to distinguish between colors on graphs and charts.\nEmployee will be required to visit construction jobsites which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures.","description_format":"text","description_chars":6406,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":true},{"language":"English","level":"All levels","optional":true}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Property Management","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-01T06:19:13Z"}],"visa":[],"liveness":{"score":83,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.832,"p_room":1,"age_days":4,"expected_fill_days":21,"reasons":["conf:14","win:early","comp:junior,brand"],"computed_at":"2026-10-03T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/mcgough-office-services-assistant","json_url":"https://alion.io/job/mcgough-office-services-assistant.json","meta":{"generated_at":"2026-10-04T00:10:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":118,"day_limit":5000,"remaining_today":4882,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}