{"id":742245,"url":"https://alion.io/job/meadowood-catering-conference-services-coordinator","title":"Catering & Conference Services Coordinator","company":{"id":679379,"name":"Meadowood","domain":"meadowood.com","url":"https://alion.io/company/meadowood","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint Helena, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":27,"max":30,"currency":"USD","period":"hour","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-09-09T21:02:01Z","employer_posted_date":"2026-09-09","last_verified_at":"2026-09-26T05:38:50Z","board_verified":false,"closed_at":"2026-09-26T05:38:50Z","days_open":16,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":16},"description":"At Meadowood, gracious hospitality defines the style of service and timeless, natural beauty, the sense of place. A rich company culture inspires staff to achieve the highest service standards in hospitality. Join the Meadowood team and experience the pride and teamwork of working alongside a dedicated team of professionals in a truly beautiful setting.\nPosition Summary:\nThe Catering & Conference Services Coordinator reports directly to the Senior Catering & Conference Services Manager and plays an integral role within Meadowood’s Catering & Conference Services team. This position provides both administrative and operational support while also independently coordinating smaller events and experiences across the property.\nThis is a dynamic, hands-on role that works closely with Catering & Conference Services Managers, Chefs, Banquet Managers, Food & Beverage Managers, the Forum team, Membership, and other departments throughout the property. Responsibilities will shift based on business levels, event volume, and departmental needs, requiring someone who is organized, adaptable, collaborative, and comfortable managing multiple priorities.\nIn addition to supporting larger and more complex programs, the Coordinator will manage smaller events and experiences from planning through execution, providing an opportunity to develop meaningful experience across catering, conference services, restaurants, membership programming, and luxury hospitality operations.\nPosition Details:\nEmployment Status: Full-Time\nSchedule: This is an event-driven position with a schedule that will vary based on business and event needs. Flexibility is required, including availability to work evenings, weekends, and holidays as needed.\nReports To: Senior Catering & Conference Services Manager\nKey Responsibilities\nCatering & Conference Services Support:\nProvide day-to-day administrative and operational support to the Catering & Conference Services team, including event documentation, BEO preparation and updates, menus, timelines, itineraries, event materials, and internal communication.\nAssist managers with larger events and multi-day programs, helping ensure details, deadlines, and operational needs are accurately documented and communicated.\nEvent Coordination:\nIndependently coordinate an assigned portfolio of smaller events across the property. This may include restaurant large groups, social and corporate gatherings, catering pick-up and delivery services, internal events, and other smaller programs.\nSupport the planning process from initial coordination through execution, including menus, timelines, itineraries, guest details, setup requirements, billing information, and other event logistics.\nMembership & Property Programming:\nWork closely with the Director of Membership and operational teams to assist with the planning and coordination of membership events and property programming.\nSupport the development of event itineraries, schedules, dining experiences, activities, and other components that contribute to a cohesive guest or member experience.\nCross-Departmental Coordination:\nWork collaboratively with Culinary, Banquets, Forum, Food & Beverage, Membership, Front Office, and other departments throughout the property to ensure event information is communicated clearly and accurately.\nParticipate in event and operational meetings as needed and help identify outstanding details, timing considerations, or potential challenges in advance of an event.\nSystems & Departmental Organization:\nMaintain accurate event information within departmental systems and assist with BEOs, menus, templates, reports, event files, and other planning materials. \nSupport departmental organization, event tracking, offsite catering initiatives, and additional projects as business needs evolve. \nSkills & Qualifications:\nStrong organizational and time-management skills \nHigh attention to detail and accuracy \nStrong written and verbal communication skills \nAbility to manage multiple priorities in a fast-paced, event-driven environment \nComfort working collaboratively with multiple departments and levels of leadership \nAbility to take ownership of assigned responsibilities while knowing when to seek additional guidance \nProfessional and comfortable communicating with clients, members, and internal teams \nProficiency with Microsoft Office and comfort learning event management and hospitality systems \nPrevious experience in hospitality, catering, restaurants, banquets, conference services, or event operations preferred \nA genuine interest in developing within catering, conference services, events, and luxury hospitality \nRole Expectations:\nThis position is intentionally structured as both a support and event coordination role. Responsibilities will vary based on the needs of the department, event calendar, and property.\nThe Coordinator may spend one day supporting a Catering & Conference Services Manager with a complex multi-day program and another independently coordinating a restaurant group, membership event, catering delivery, or smaller gathering.\nThe successful candidate should be comfortable moving between administrative responsibilities, event planning, itinerary development, client and member communication, and operational coordination. Flexibility, attention to detail, collaboration, and a willingness to support the broader team are essential to success in this role.\nRole Impact:\nThe Catering & Conference Services Coordinator provides additional planning and operational support while creating greater capacity within the department. By supporting larger programs and taking ownership of smaller events, this role allows Catering & Conference Services Managers to dedicate greater attention to complex events, client relationships, revenue opportunities, and continued departmental growth.\nThis position also provides meaningful exposure to multiple areas of Meadowood’s operation and offers an opportunity to build a strong foundation in catering, conference services, food and beverage, membership programming, and luxury hospitality event management.\nCompensation:\nThe starting hourly rate for this position is $27.00 - $30.00 per hour.\nThis is the rate Meadowood Napa Valley reasonably expects to pay. Final compensation will depend on factors such as experience, education, and other job-related qualifications.\nBenefits:\nHealth insurance\nVision insurance\nDental insurance\n401(k) matching\nEmployee discounts\nFlexible spending account\nHealth savings account\nLife insurance\nPet insurance\nVacation \nSick Pay\nPaid holidays (10)\nReferral program\nDaily employee meals\nUniforms\nOn site parking\nWine classes\nMeadowood is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Meadowood is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. Please let us know if you need any assistance or accommodations due to a disability.","description_format":"text","description_chars":7300,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Health insurance","Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hotels & Resorts","Luxury Travel"],"lifecycle":[{"event":"open","at":"2026-09-11T12:59:24Z"},{"event":"close","at":"2026-09-26T05:38:50Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/meadowood-catering-conference-services-coordinator","json_url":"https://alion.io/job/meadowood-catering-conference-services-coordinator.json","meta":{"generated_at":"2026-10-20T01:36:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2002,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":679379},"rest":"https://alion.io/mcp/rest/get_company?id=679379"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmeadowood-catering-conference-services-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmeadowood-catering-conference-services-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmeadowood-catering-conference-services-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/meadowood-catering-conference-services-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmeadowood-catering-conference-services-coordinator"}]}