{"id":742247,"url":"https://alion.io/job/meadowood-executive-assistant","title":"Executive Assistant","company":{"id":679379,"name":"Meadowood","domain":"meadowood.com","url":"https://alion.io/company/meadowood","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint Helena, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":85000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-21T21:10:34Z","employer_posted_date":"2026-08-21","last_verified_at":"2026-09-25T13:40:07Z","board_verified":true,"closed_at":null,"days_open":35,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":35},"description":"At Meadowood, gracious hospitality defines the style of service and timeless, natural beauty, the sense of place. A rich company culture inspires staff to achieve the highest service standards in hospitality. Join the Meadowood team and experience the pride and teamwork of working alongside a dedicated team of professionals in a truly beautiful setting.\nPosition Summary:\nThe Executive Assistant provides assistance and support to the General Manager, often acting as a liaison with Meadowood guests, members, staff, the Meadowood Leadership Team, Southbridge, and the Napa Valley Reserve, by communicating directly and independently with all of the above. The Executive Assistant will be responsible for the management of the General Manager’s office, Who’s in Charge program and act as a personal assistant to the General Manager as needed.\nMajor Responsibilities & Work Activities:\nGeneral Manager Support\nAct as the liaison between the General Manager’s Office and Leadership Committee Members, Department Heads and Staff.\nAssist with projects tasks and duties needed to maintain the Executive Office.\nArrange and schedule all meetings for the General Manager, maintain his calendar and organize travel arrangements, when necessary, both personal and professional. \nSet up applicant final interviews prior to candidates being hired. \nCoordinate General Manager’s Office property functions including, Leadership Committee and Operations meetings and retreats, and any requested special events. \nSchedule and attend weekly Leadership and Operations Committee meetings, taking and distributing the minutes.\nCommunicate directly with guests, on behalf of the General Manager when needed, via letter, e mail, fax and through telephone calls. \nOrder supplies and maintain equipment as necessary for General Manager.\nAct as personal assistant to the General Manager, including tasks such as travel arrangements, bill paying, personal calendar coordination, drycleaning, etc.\nExecute the initial processing for all guest amenities including Repeat, VIP, Anniversary, Birthday, Honeymoon and Group VIP guests, including preparation of daily amenity cards & pre-arrival notation in the reservation using Visual One. \nCross Departmental Support\nOversee all requests for trade, complimentary stays, or discounts from employees of other hotels as well as from MW staff to other properties.\nMaintain & update Meadowood property phone list.\nMaintain & distribute complimentary & donation gift certificates for the GM & the Donations Offices.\nAct as point of contact for cross-departmental items (such as MyRelais or Sustainability reports).\nAct as administrative support for other departments when requested by the GM.\nPersonal Characteristics Required:\nBilingual, ability to speak Spanish preferred.\nOrganized, intelligent, thoughtful and pro-active\nHonest and trustworthy, strong values\nAble to multi-task in a demanding environment\nPleasant demeanor, gracious and welcoming \nPositive attitude\nTeam player\nPatient, professional and polished\nTakes pride in being of service\nInterested in the Napa Valley\nKnowledgeable of business & social etiquette\nPolished & professional appearance\nAbility to build relationships with a diverse range of socioeconomic staff and members.\nRelies on experience and judgment to plan and accomplish goals.\nExperience Required:\nAdministrative experience as an Executive Assistant for 3+ years and work experience in the hospitality industry.\nComputer savvy with proficiency in Outlook, MS Teams, Excel, Word, etc.\nEducation, Certifications, Licenses, Registrations:\nValid California Drivers license, College degree desirable.\nPhysical Demands of Position:\nSitting with extended computer use, light lifting of office supplies.\nWorking Conditions:\nStandard office environment that involves at times heavy traffic of personnel.\nCompensation:\nThe rate for this position is $85,000 - $100,000 annual salary\nThis is the rate Meadowood Napa Valley reasonably expects to pay. Final compensation will depend on factors such as experience, education, and other job-related qualifications. \nBenefits:\nHealth insurance\nVision insurance\nDental insurance\n401(k) matching\nEmployee discounts\nFlexible spending account\nHealth savings account\nLife insurance\nPet insurance\nVacation \nSick Pay\nPaid holidays (10)\nReferral program\nDaily employee meals\nUniforms\nOn site parking\nWine classes\nMeadowood is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Meadowood is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. Please let us know if you need any assistance or accommodations due to a disability.","description_format":"text","description_chars":5033,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":true}]},"benefits":["Dental insurance","Health insurance","Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hotels & Resorts","Luxury Travel"],"lifecycle":[{"event":"open","at":"2026-09-11T12:59:24Z"}],"liveness":{"score":56,"band":"ok","label":"Likely open","p_open":1,"p_active":0.752,"p_room":0.75,"age_days":34,"expected_fill_days":35,"reasons":["conf:6","urgency","win:late"],"computed_at":"2026-09-25T05:45:01Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/meadowood-executive-assistant","json_url":"https://alion.io/job/meadowood-executive-assistant.json","meta":{"generated_at":"2026-09-26T04:18:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4678,"day_limit":5000,"remaining_today":322,"minute_limit":60,"resets_at":"2026-09-27T00:00:00Z"}}}