{"id":3952511,"url":"https://alion.io/job/mecca-executive-assistant","title":"Executive Assistant","company":{"id":703342,"name":"Mecca","domain":"mecca.com","url":"https://alion.io/company/mecca-3","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":84,"open_postings":8,"ghost_share":0,"stale_share":0.625,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-09T04:48:50Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T04:48:50Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Are you an incredibly organized, detail-driven and energetic Executive Assistant always two steps ahead of your exec?\nWe are looking to hire an executive assistant into our Richmond based Support Centre. This role plays a pivotal part in keeping our business moving by supporting a key individual of the Leadership Team (C- Suite) . From coordinating high-profile programs and diary management to facilitating offsites and major events, to national and international travel plans, you’ll help bring structure and efficiency to a fast-paced, people-first business.\nThe Role You Could Play:\nAs Executive Assistant, you will be the glue that holds our strategic and operational rhythm together. You’ll provide high-level administrative support and be the force behind the smooth coordination of key leadership initiatives.\nManage complex and ever-changing executive calendars, across time zones and priorities. \nPlan, coordinate, and execute a wide range of high-impact events, workshops, and programs. \nPartner with internal teams and external vendors to ensure seamless travel, catering, and logistics. \nMaintain confidentiality while managing communications and follow-ups with care. \nAnticipate needs and take a proactive, strategic approach to time and task management. \nWhat You Will Bring:\nYou are known for your reliability, professional poise, and ability to remain composed and focused in dynamic environments. You're a fast-thinker, exceptional communicator, and thrive in an environment where no two days are the same.\nPrevious experience supporting executive leaders (C Suite) in a fast-paced environment. \nExpertise in diary management, meeting coordination, travel logistics, and expense handling. \nA high degree of discretion, initiative, and a service-oriented mindset. \nExcellent Microsoft Office skills, particularly Outlook, Word, and Excel. \nA natural collaborator who can juggle multiple stakeholders, shifting priorities, and competing demands. \nYour Life At MECCA\nWhilst we are singularly focused on our #CustomerFirst mantra, we know that wouldn’t be possible without an incredible team that is guided by our MECCA values and motivated each and every day to be solutions-focused, innovative, collaborative and adaptable, and have a bit of fun along the way!\nSome of our other team member benefits include:\nProfessional development programs and first-class digitised learning offering \nHealth and well-being initiatives \nReward and recognition programs \nAccess to bonus and incentive programs \nAccess to quarterly product allowance \nUp to 40% discount to spoil yourselves and your immediate family, subject to company policy! \nThere are also so many other ways in which you’ll be made to feel part of the MECCA story as we love to celebrate, surprise and delight our team along the way.\nTo learn more about life at MECCA Brands, follow us on LinkedIn at MECCA Brands or @lifeatmecca and for all current opportunities, visit www.mecca.com.au/careers","description_format":"text","description_chars":2969,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cosmetics & Makeup","Fragrances & Perfumes","Skincare"],"lifecycle":[{"event":"open","at":"2026-11-09T04:48:50Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":41,"reasons":["conf:0","win:early"],"computed_at":"2026-11-09T05:48:38Z"},"pay":null,"html_url":"https://alion.io/job/mecca-executive-assistant","json_url":"https://alion.io/job/mecca-executive-assistant.json","meta":{"generated_at":"2026-11-09T05:48:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1257,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":703342},"rest":"https://alion.io/mcp/rest/get_company?id=703342"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmecca-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmecca-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmecca-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mecca-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmecca-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3952511}},{"tool":"search_jobs","arguments":{"company":"mecca.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3952511},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}