{"id":1835343,"url":"https://alion.io/job/mechanical-one-administrative-assistant","title":"Administrative Assistant","company":{"id":3854509,"name":"Mechanical One","domain":"mechanicalone.com","url":"https://alion.io/company/mechanical-one","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":{"grade":"C","score":61,"open_postings":135,"ghost_share":0.652,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-08T05:49:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tampa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":73000,"period":"year","method":"role_country_seniority_unknown","sample_n":7484},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2025-12-04T18:41:32Z","employer_posted_date":"2026-10-04","last_verified_at":"2026-10-09T01:32:59Z","board_verified":true,"closed_at":null,"days_open":308,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":307},"description":"Description\nJob Summary\nWe are seeking a highly organized and detail-oriented Retail Office Administrator to join our team. In this role, you will support the daily operations of our HVAC office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment.\nKey Responsibilities\nOversee daily office operations to support retail store functions.\nManage inventory records, process purchase orders, and track shipments.\nHandle customer inquiries, resolve issues, and provide exceptional service.\nProcess payroll, employee schedules, and timekeeping records.\nMaintain accurate sales reports, financial records, and store documentation.\nAssist with onboarding new employees, including training and paperwork.\nCoordinate store meetings, vendor communication, and office correspondence.\nEnsure compliance with company policies and retail regulations.\nAssist with marketing efforts, promotions, and social media updates as needed.\nSupport store leadership with administrative tasks and special projects.\nQualifications\nHigh school diploma or equivalent (Associate’s or Bachelor’s degree preferred).\nPrevious experience in office administration, retail management, or customer service preferred.\nProficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems.\nExcellent written and verbal communication skills. Bilingual in English and Spanish is a plus.\nStrong organizational, problem-solving, and time-management abilities.\nAbility to multitask and work in a fast-paced environment.\nKnowledge of retail operations and inventory management is a plus.\nBenefits\nCompetitive salary and benefits package.\nOpportunities for professional development and career growth.\nA dynamic and supportive work environment.\nApply Today!\nIf you are an organized and detail-oriented professional with a passion for retail HVAC operations, we encourage you to apply!","description_format":"text","description_chars":2033,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":true},{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-10-04T13:59:50Z"}],"visa":[],"liveness":{"score":2,"band":"cold","label":"Long shot","p_open":1,"p_active":0.063,"p_room":0.28,"age_days":307,"expected_fill_days":22,"reasons":["conf:3","stale_co","ghost","win:tail","crowd:brand"],"computed_at":"2026-10-08T05:49:30Z"},"pay":null,"html_url":"https://alion.io/job/mechanical-one-administrative-assistant","json_url":"https://alion.io/job/mechanical-one-administrative-assistant.json","meta":{"generated_at":"2026-10-09T03:19:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1871,"day_limit":5000,"remaining_today":3129,"minute_limit":60,"resets_at":"2026-10-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3854509},"rest":"https://alion.io/mcp/rest/get_company?id=3854509"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmechanical-one-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmechanical-one-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmechanical-one-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mechanical-one-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmechanical-one-administrative-assistant"}]}