{"id":2876803,"url":"https://alion.io/job/mecka-office-manager","title":"Office Manager","company":{"id":678757,"name":"Mecka","domain":"mecka.ai","url":"https://alion.io/company/mecka","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":88,"open_postings":12,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Embodied AI","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-19T20:55:37Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-22T18:50:56Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About Mecka AI\nMecka AI is building the data infrastructure layer for robotics and embodied AI.\nWe design and operate global systems for data capture, data labeling, and hardware-enabled workflows used by leading AI labs and robotics companies to train and validate humanoid and embodied AI systems.\nWe work closely with frontier robotics teams to bridge real-world data, simulation, learning-based systems, and deployed hardware.\nThe Role\nWe're hiring an Office Manager to be the operational backbone of Mecka's New York office and a force multiplier for leadership.\nWe're looking for someone who is sharp, analytical, and commercially minded - someone who can run the office, support executive workflows, and plug into business development and operations work when needed. You'll be a key part of how Mecka functions day-to-day and a trusted extension of the leadership team.\nIf you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters - this is the role.\nWhat you will be doing\nOffice Operations\nOwn the day-to-day operations of the NYC office - vendor relationships, supplies, facilities, and anything that keeps things running\n\nSet up and maintain systems and processes that make the office efficient and professional\n\nCoordinate events, offsites, team meetings, and visitor logistics\n\nBe the go-to person for anything operational in New York\n\nBusiness Development Support\nSupport the BD and sales team with research, outreach coordination, and pipeline tracking\n\nHelp prepare decks, briefs, and materials for partner and customer meetings\n\nAssist in managing relationships - tracking touchpoints, following up, keeping things moving\n\nIdentify opportunities to improve how we manage and grow commercial relationships\n\nNYC Operations Lead\nServe as the operational point of contact for the New York office\n\nCoordinate across teams - sales, deployments, engineering - to ensure NYC runs smoothly\n\nFlag issues, surface blockers, and solve problems before they escalate\n\nHelp onboard new hires and contractors based in New York\n\nWhat you bring\n3+ years in an office manager, chief of staff, operations, or generalist role at a fast-moving company\n\nDemonstrated ability to manage multiple workstreams simultaneously without dropping balls\n\nStrong written and verbal communication - clear, concise, and professional\n\nComfortable with data, metrics, and analytical work - not just logistics\n\nExperience hosting events\n\nEven better if you have\nPrior experience at a startup, tech company, or high-growth environment\n\nExposure to business development, sales operations, or commercial workflows\n\nHas built or improved internal processes, not just maintained them\n\nComfortable using tools like Notion, Slack, Google Workspace, and CRM platforms\n\nHas operated as a de facto office lead or chief of staff in a previous role\n\nMore about you\nA natural executor - you see what needs to happen and make it happen\n\nAnalytically minded - you bring data and structure to ambiguous problems\n\nHighly organized without being rigid - you adapt fast when priorities shift\n\nDiscreet, trustworthy, and professional with sensitive information\n\nEnergized by variety - no two days look the same and that's how you like it\n\nLow ego, high output - you care about outcomes, not credit\n\nWhy This Role\nBe at the center of a fast-growing company doing important work\n\nHigh trust, high visibility, and direct access to leadership\n\nReal scope - this isn't a gatekeeper role, it's a builder role\n\nOpportunity to grow into broader operations or chief of staff responsibilities over time\n\nWork out of Mecka's New York office alongside a sharp, driven team\n\nIf you don't check every box above but believe you can do the job, we encourage you to apply - we're looking for capability and trajectory, not a perfect checklist match.\nWe strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, we will partner with you to meet your needs.\nWe may use AI-assisted tools to help evaluate applications against the requirements of this role. These tools support our recruiting team in identifying qualified candidates but do not replace human judgment or limit which applications may be reviewed or considered.","description_format":"text","description_chars":4409,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["AI Training Data & Annotation","Synthetic Data"],"lifecycle":[{"event":"open","at":"2026-10-19T21:43:54Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":33,"reasons":["conf:2","stale_co","velocity","win:early"],"computed_at":"2026-10-22T06:10:10Z"},"pay":{"stated_usd_annual":85000,"is_top_pay":true},"html_url":"https://alion.io/job/mecka-office-manager","json_url":"https://alion.io/job/mecka-office-manager.json","meta":{"generated_at":"2026-10-22T21:04:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5490,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678757},"rest":"https://alion.io/mcp/rest/get_company?id=678757"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmecka-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmecka-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmecka-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mecka-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmecka-office-manager"}]}