{"id":2225724,"url":"https://alion.io/job/medair-logistics-assistant","title":"Logistics Assistant","company":{"id":1769962,"name":"Medair","domain":"medair.org","url":"https://alion.io/company/medair-org","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Khartoum, Sudan"],"countries":["SD"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false},{"name":"Microsoft Excel","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-10T16:02:00Z","employer_posted_date":null,"last_verified_at":"2026-10-10T16:02:00Z","board_verified":false,"closed_at":null,"days_open":1,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":1},"description":"LOCATION: Khartoum Country Office\nPOSITION STATUS: Full Time\nSection/Unit: Logistics\nGrade Level: Grade B3: Step 1\nSupervisor: Logistics Officer > Program Coordinator\nNo. of Post: 1\nDuty Station: Khartoum\nDuration: 01st Nov 2026 ? 12 months up to 31st Oct 2027\n Background: \n Medair is a humanitarian INGO whose mission is to relieve suffering in some of the world?s most remote and devastated places. Currently implementing projects in Blue Nile, West Darfur, South Darfur and Khartoum State. Implementing projects in health and nutrition, WASH and NFIs.\n\n Duties and responsibilities:\nProcurement\nManage the local purchasing and acquisition of goods, works and services needed by Medair to sustain its interventions in multiple locations.\nTrack and follow up on Purchase Requests (PRs) processed in the Medex software, ensuring they run completely through the system from the initial PR creation to the final Proof of Delivery (POD).\nHelp establish and maintain effective relationships with Sudanese government departments that are essential for the purchase, importation, and licensing of project goods and supplies.\nEnsure that all materials, items, and goods requested by the program staff are purchased and delivered on time according to their quality needs.\nAssist in preparing all paperwork for the procurement process, including drafting requests for quotations (RFQs), comparative bid analysis sheets (CBAs), purchase or framework agreements, preparing paperwork for supplier payments (PDFs), waybills, and receipts of goods.\nUpdate procurement tracker regularly according to the received purchase orders and the released supplier payments.\nFleet Management\nAssist the Logistics Officer in the organization and daily supervision of the vehicle fleet in the base. This includes helping with driver schedules, vehicle maintenance tracking, vehicle registrations, insurance renewals, and monitoring fuel consumption to meet all transport and movement needs.\nAssist in the maintenance and repair of the vehicle fleet. This includes helping to set up a regular service and maintenance plan for each vehicle, and ensuring they meet all legal safety requirements for road use.\nKeep detailed vehicle records for every car, including up-to-date service records, accident reports, and daily trip logs. Ensure that copies of registration and insurance papers are always kept both inside the vehicles and at the main office locations.\nCustoms Clearance, Compliance and Liaison with Government Line Ministries.\nAssist with verifying that the medicines and medical products correspond with the Quality Certificates provided by suppliers and maintain a file of all the quality certificates received.\nAssist with following up on NMPB related matters concerning medical supplies procurement and quality compliance. \nAssist with processing documentation for tax exemptions/clearances (e.g. customs clearance, invoice verification), for international orders that arrived in country.\nAssist with maintaining and keeping track of all new shipments into the country and closely follow-up with GSO procurement Team Pipeline unit on arrival of the new shipments.\nTranslate external memos/ letters, and verbal communication into English received from government ministries/departments when required. \nAssist Logistics department colleagues preparing letters, arranging meeting with Government authorities on issues related to procurement and importation of supplies, if required.\nAdministration:\nEnsure a clear and transparent digital paper trail is in place for all logistical transactions. Make sure all electronic records are kept in an orderly and timely fashion, and ensure that the digital filing and archiving on the SharePoint system is done in line with Medair and donor requirements.\nContribute, as required, to the accurate and timely reporting of logistics activities, including preparing data for weekly and monthly reports\nQuality Management:\nEnsure all logistics activities are carried out in strict line with Medair guidelines, internal procedures, and according to specific donor requirements.\nStay fully aware of the potential for financial loss, theft, or fraud in all logistical activities and procedures. Work proactively to prevent these issues by collaborating with relevant line managers to improve transparency and ensure the best use of Medair assets and resources.\nKeep all digital records and files on SharePoint completely organized and accurate so they are always ready for internal or external quality audits.\nReport any mistakes, missing data, or suspicious activities instantly to the Logistics Officer or line manager to ensure total compliance.\nCommunication:\nMaintain a transparent, honest, and supportive communication structure with your colleagues to ensure they are always kept informed of applicable logistical activities and requirements.\nSupport all logistics staff across the team in all required logistical procedures, standard workflows, and system controls.\nServe as the first point of contact for daily logistics inquiries from other departments, checking that their requests are complete and correct before advising the requestors to initiate PRs.\n\n Minimum Qualification, Skills and Experience Required:\n\nQUALIFICATION / EXPERIENCE:\nESSENTIAL\nDESIRABLE\n\nQualification\nBachelor degree, supply chain, management, business administration, or a relevant subject\nUniversity degree in relevant subjectWork experience\n2+-year post-qualification professional experience.\n2 ? year direct logistics/procurement experience working with international humanitarian organizations\nIntercultural experience\nPrevious experience working with other cultures\n\nIT experience\nComputer literate with good working knowledge of Microsoft Excel, Word and Outlook.\nExperience of supply chain management systems\nLanguages\nHigh level of written and spoken Arabic\nGood level of English (oral & written)\n\nCOMPETENCY\nESSENTIAL\nDESIRABLE\nMotivation\nEnjoys a challenge and works hard to achieve objectives\nSolution-oriented approach\nEnthusiastic, compassionate, self-motivated, energetic, autonomousTeam building\nTeam-player with good inter-personal skills\nAbility to work in a team, with minimum supervision\nEncouraging, supportive\nAdaptability\nCapacity to work under pressure and manage personal stress levels\nCreative, open-minded, flexible, self-learner\nCan prioritise work to meet deadlines\nAble to cope with basic living conditions during field trips\nWillingness to be stretched professionally and personallyTechnical expertise\nProblem solving ability\nCompetent with administrative tasks\nCommitment to best practice\nQuick learner with practical, precise approach\nAttention to detail\nTransparent, honest and supportive communication\nGood numerical and report writing skills\nCapacity to work with Supply Chain ERPs","description_format":"text","description_chars":6819,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Logistics","Health Care","Vaccines","Civil Defense"],"lifecycle":[{"event":"open","at":"2026-10-10T16:02:00Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":14,"reasons":["seen:1","win:early"],"computed_at":"2026-10-11T23:36:18Z"},"pay":null,"html_url":"https://alion.io/job/medair-logistics-assistant","json_url":"https://alion.io/job/medair-logistics-assistant.json","meta":{"generated_at":"2026-10-11T23:36:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14702,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1769962},"rest":"https://alion.io/mcp/rest/get_company?id=1769962"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmedair-logistics-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmedair-logistics-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmedair-logistics-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/medair-logistics-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmedair-logistics-assistant"}]}